Agenda 2018-03-12

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MARCH 12, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held at 6:00 PM.

A G E N D A

 

  1. General Business

    Call to Order – Mr. Posenau

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President’s Report – Mr. Posenau
    1. The Board met on February 28, 2018 and March 5, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    2. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    3. Board Meeting Schedule Discussion – 2018-19
    4. Superintendent Search Update
  3. Acting Superintendent’s Report – Dr. Redding
    1. Discuss recommendations to make personnel adjustments for the 2018-2019, with additional review by the Board Personnel Committee at the March 13 Meeting.
      1. Recommendations for Academic and Student Services
        1. Add 2 new K-5 Elementary Classroom Teacher positions
        2. Add an Elementary Certified Math Specialist position
        3. Establish an Autistic Support (Gr. 3-5) Teacher position
        4. Establish 2 paraprofessional/classroom aide positions for the Autistic Support classroom
        5. Address the changing social and emotional needs of YSSD students
      2. Recommendations for Administrative Adjustments
        1. Establish a Director of Human Resources position
        2. Establish a Coordinator of Transportation and Child Accounting position
        3. Reclassify the Executive Administrative Assistant for Human Resources position to an Administrative Assistant for Operational Services position
        4. Adjust the level of responsibilities for the Athletic Director position
      3. Recommendations to Enhance Organizational Leadership
        1. Establish a Director of Elementary Education position
        2. Eliminate the Director of Educational Services position
    2. Address School Safety Concerns
    3. Lincoln Intermediate Unit Board of Directors Ballot
    4. Reports from Administrators
  4. Business Office Report – Ms. Mason

    Items recommended for approval on March 26

    1. The Administration recommends the Board award the bid for the Roofing Project to TRS Roofing, Inc. for a total cost of $2,241,000. This amount is the base bid of $1,646,000 and two alternates totaling $595,000 for two Middle School roof areas that were not a part of the base bid. Those two sections will be out of warranty in approximately five years and one of those areas already has leak problems. By replacing those sections now, the entire roof will end up with a 30 year warranty. 
    2. The Administration recommends the Board award the bids for the East York Elementary Renovation Project as follows:  general contractor to East Coast Contracting, Inc. for a total of $425,000; electrical contractor to McCarty & Son, Inc. for a total of $571,958; mechanical contractor to SSM Industries, Inc. for a total of $1,206,000; plumbing contractor to SSM Industries, Inc. for a total of $27,400. The total amount of the bids is $2,231,058.  This total is $960,142 below the estimate for this project.
    3. The Administration recommends the Board award the bid for the Middle School Chiller Project to ___________ for a total cost of __________.  (This bid is being opened March 16 in the afternoon – will have a name and amount for the agenda.)
    4. The Administration recommends Board approval of the proposal from Slough Flooring, Inc. to furnish and install carpet tile on the first floor of the Ed Center and installation of carpet tile in two offices located in the basement of the Ed Center for a total cost of $43,143.97. The carpet is being purchased off of the State Contract #10125 with Tandus Flooring. The purchase is being paid from the Capital Projects Fund as outlined in the 2017-18 plan.
    5. The Administration recommends Board approval of the quote from Virco for High School Cafeteria furniture in the amount of $48,726.46.  The furniture is being purchased off of the U.S. Communities 2018 Contract. The purchase is being paid for out of the Cafeteria Fund.
    6. The Administration recommends Board approval of the proposal from School Installers of PA, Inc. of $91,512.84 for removal and replacement of 12 single and 4 double depth in wall cafeteria tables and benches as East York Elementary for a total of $91,512.84 to be paid from the Cafeteria Fund. The tables are being purchased off of the Costars Contract.
    7. The Administration recommends Board approval of the contract with Apple Nissan for a three year lease for a 2018 Nissan Sentra for Drivers Ed. The monthly payments will be $278. This is an increase of $4 per month with our current lease.
    8. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for fertilizer, weed and grub control District wide for a total of $6,156. This is an increase of 2.2% or $136 from last year. 
  5. Student Board Representative Report – Elise Atkinson
  6. Committee Reports – Mr. Posenau
    1. Committee Schedule
    2. Communications Committee Report – Mr. Robinson

      The January 25 minutes are provided.

    3. Additional Committee Reports
  7. Lincoln Intermediate Unit Report      
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of March 6, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  8. York Adams Academy Report – Mrs. Freireich
  9. York Adams Tax Bureau Report – Ms. Mason
  10. York County School of Technology Report – Mrs. Schroeder
  11. Recognition of Visitors
  12. Board Meeting and Committee Schedule
  13. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  14. Adjournment
     

    There will be an opportunity for public comment at the end of each report.
     

 

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