Minutes 2017-10-23

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 23, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on November 20, 2017)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Emily Bates, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Michael Thoman, Elise Atkinson (Student Representative)
  
  Member not present – None
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Ms. Leopold-Sharp welcomed Joel Sears, new Board member replacing Scott Eden for the remainder of his term through November 30, 2019.
  
  An opportunity was provided for public comment.
  
  Dick Grau, 2401 Cambridge Road – shared comments about Dr. Merkle’s resignation, wished the Acting Superintendent well and hopes opportunities to dialogue will continue, congratulated the National Merit students
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Special Meeting of October 16, 2017, the Special Meeting followed by the Planning Committee Meeting of October 9, 2017 and the Regular Monthly Meeting of September 25, 2017. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes were approved as submitted and will be filed for audit.
  
  Ms. Leopold-Sharp extended thanks to the community members that were involved with the recent appointment of a new Board member. Ten community members applied for the open Board member position, each applicant answered a series of seven questions, expressed commitment and support for the district and were encouraged to run when there will be an election.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions with any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of September 30, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
  Motion, Posenau, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Ms. Leopold-Sharp
1. Welcome to New Board Member – Joel Sears
  Ms. Leopold-Sharp extended a welcome to Joel Sears, new Board member and reported that Mr. Sears will be a member of the Finance Committee as Mr. Eden’s replacement.
2. The Board met following the Planning Committee Meeting on October 9, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold-Sharp reported above.
3. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold-Sharp reported above.
4. Recognition of National Merit Scholarship Program Students
  1. Congratulations to the Semifinalists!
    1. Steven W. Burchett, Jr., son of Mr. Steven and Mrs. Deborah Burchett
    2. Bryce P. Gavin, son of Ms. Catherine Gavin
    3. Charlotte B. Nesbitt, daughter of Mr. Thomas and Mrs. Jennifer Nesbitt
    4. Zezette Pflaum, daughter of Mr. Kevin and Mrs. Micah Pflaum
  2. Congratulations to the National Hispanic Scholars!
    1. Theodore P. Gunn, son of Mr. Brian and Mrs. Eleanor Gunn
    2. Shae M. Melendez, son of Mr. Misael and Mrs. Ruth Melendez
      Ms. Leopold-Sharp reported above and a certificate of accomplishment was presented to each student.
5. Nominations Committee Process
  Ms. Leopold-Sharp reported Mr. Robinson volunteered to chair the Nominations Committee and Mr. Thoman has agreed to serve on the committee. The date of the Nominations Committee meeting will be announced at the November Planning Committee meeting. Additional Board members may serve on the committee.
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report
  Dr. Redding reported above.
2. PDE School and Teacher Performance Reports
  Dr. Redding reviewed above.
  
  A discussion continued and points were – a suggestion was given to have our own metric in the District; a focus on career awareness instruction now includes collecting data and putting it in the PDE PIMS system; career awareness will look very different in each district; Board members requested the District’s curricular benchmarks for career awareness.
  
  Elise Atkinson, Student Representative, shared her experience in career awareness. As a 14- year old student in 8th grade, there were a number of tests exploring careers that students took that were confusing and overwhelming at that age. Many changes occur between 8th grade and 11th grade. There was some focus on career awareness in 10th grade. Currently, in 11th grade, students are really looking at career awareness. The focus in 8th grade was a bit early in her opinion.
3. Pennsylvania School Boards Association “Honor Roll of School Board Service”
  1. Ellen Freireich – 20 years of service
  2. Cathy Shaffer – 20 years of service
    Dr. Redding commented on the challenges of volunteers doing public service with no compensation and working to set standards with financial resources that are set. He thanked both Mrs. Freireich and Ms. Shaffer for their service to the District and presented each with a certificate.
4. Student Demographic Report – Dr. Ketterman
  Dr. Ketterman reported above.
  
  A discussion continued and points were – is it possible to track transient student population, individual students that leave and come back to the District?; this report includes very valuable information for the entire community to know as there were some surprises represented in the report; the district continues to annually contact cyber charter school students and some students have returned to YS; this report is full of informative information and a suggestion to possibly include some facts in the Annual Report next year and add some of this information on the Did You Know? section of the website.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the 2017-2018 IDEA B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit 12 for a total allocation of $458,200.73. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends Board approval of the Contract for Professional Services with PSBA for a Compensation Analysis and Market Assessment for Administrative and Support Staff compensation practices for a total cost of $5,500. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Freireich; Approval.
  
  A discussion continued and the point was – the last time this type of study was performed was in 2011.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval of the Resolution authorizing the York Suburban School District to incur nonelectoral debt to be evidenced by one or more series of General Obligation Bonds, in an aggregate principal amount, not to exceed $17,000,000 for the purpose of financing various capital projects and costs of issuance. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Posenau; Approval.
  
  Steve Hovis, Esq., Stock and Leader Bond Counsel, reported this action would provide authority to proceed with borrowing. The borrowing can be broken up into different series. RBC Capital Markets and the Director of Finance have done a great job with preparation. If bonds are not issued in one year, coming back for reauthorization is a possibility.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends Board approval of the 2016-17 Audit Report. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of a transfer of $300,000 to the Capital Reserve Fund. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Freireich; Approval.
  
  A discussion continued and the point was – with this transfer, the balance in the Capital Reserve Fund would be $1.8 million which in the future will be used to purchase those bigger one time capital purchases without affecting the General Fund Operating budget.
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. Informational:
  1. Class Size Report
    The class size report was reviewed at Finance Committee meeting because there was not a Personnel Committee meeting scheduled. All ten Grade 2 classes are over the District classroom size guidelines. A suggestion was made to hire two full-time paraprofessional substitutes at an approximate cost of $48,000 or four part-time paraprofessional substitutes at an approximate cost of $30,000 to assist with Grade 2 classes.
    
    A discussion continued and points were – it was decided to pursue the Administration’s recommendation of hiring two full-time paraprofessional substitutes for the remainder of the year; Dr. Monos confirmed that this would be enough coverage and that work would take place to optimize a paraprofessional for the five classes of students at each building; the quality of hire is anticipated to be better for two full-time positions as opposed to four part-time positions and would be money well spent.
  2. Budget Goals
    Ms. Mason reviewed above information. The adjusted index is 2.8%.
  3. Donation of an alto saxophone, valued at approximately $300, from Bradley Kerr to the York Suburban Music Department.
    Ms. Mason reported above.
  4. Donation in the amount of $1,619.50 from the Indian Rock PTO for the agendas.
    Ms. Mason reported above.
  5. Donation in the amount of $1,491.10 from the Middle School PSO for headbands for the Student Council.
    Ms. Mason reported above.
  6. Food Service Department Report
    1. Dining Review Report for September
    2. Sales Report
      
      Ms. Mason reported above.
Student Board Representative Report – Elise Atkinson
Miss Atkinson reported the Fall Concert held last Thursday went very well. Band Day was held on Friday evening. The AP Chemistry class recently toured the Utz Factory. Some complaints and disappointment have been expressed from AP Chemistry students about reductions with various hands-on activities due to the increased number of enrolled students this year. An Athletic Report was given. The Middle School Red Ribbon Week began today with the focus on drug prevention. The High School drama production is scheduled this coming weekend. Valley View and Yorkshire will be holding their Dance-a-thons on Friday. Report cards for High School and Middle School will be available on Friday. Two German students from the Twinning Association are spending some time at the High School.

Committee Reports – Ms. Leopold-Sharp

Communications Committee Report – Ms. Shaffer
The Activity and

Communications Reports are provided.

Ms. Shaffer reported above and stated the process to fill the Board member opening went very well and was encouraged by the number of applicants that participated in the process.
Finance Committee Report – Mr. Posenau
The minutes of

August 23 are provided.

Mr. Posenau reported above.

Personnel Committee Report – Ms. Bates

Consent Agenda [You have before you the Personnel Report which includes resignation, appointment, employment, leave of absence, re-appointment of extracurricular advisor, re-appointment of winter coaches, guest teachers, volunteer winter coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Please note there is an Addendum at the end of the agenda that includes additional Personnel Committee items.

Motion, Bates, Second, Shaffer; Approval.

A discussion continued and points were – the Envirothon at East York is just getting started, the Envirothon at Indian Rock has been going on for at least five years; the Administration will check to see if winter sports is fully staffed with coaches.

Roll Call Vote, all present, yes. Motion carried 9-0.

Resignation
1. Recommend Board approval of the resignation of Amy Moffitt, Instructional Support Aide at East York Elementary, effective November 1, 2017.
2. Recommend Board approval of the resignation of Maria Sabatino, Instructional Support Aide at East York Elementary, effective October 20, 2017.
3. Recommend Board approval of the resignation of Gretchen Williams, Instructional Support Aide at East York Elementary, effective November 3, 2017.
Appointment
1. Recommend the appointment of Mitzi Heaton as Indian Rock Envirothon Advisor for the 2017-2018 school year at the stipend of $558 which represents Step 3 of the Extracurricular Salary Schedule.
2. Recommend the appointment of Dorene Ridgway as East York Envirothon Advisor for the 2017-2018 school year at the stipend of $459 which represents Step 2 of the Extracurricular Salary Schedule.
3. Recommend the appointment of Amy Slagel as Indian Rock Envirothon Advisor for the 2017-2018 school year at the stipend of $558 which represents Step 3 of the Extracurricular Salary Schedule.
4. Recommend the appointment of Denise Stayman as Middle School Head Cheerleading Coach (Winter) for the 2017-2018 school year at the stipend of $1,823 which represents Step 2 of the Extracurricular Salary Schedule.

Employment

Name:	Charmanique Gingles
Education:	College of Notre Dame of Maryland, B.A. in Biology; Johns Hopkins School of Nursing, B.S. in Science of Nursing; Eastern Mennonite University, School Nurse PK-12 certification
Certification:	School Nurse PK-12
Contract:	Temporary Professional Contract
Salary:	$54,625 – B.S. – Step 1 (to be pro-rated based on a start date of October 24, 2017)
Assignment:	School Nurse – York Suburban Middle School and Yorkshire Elementary
Effective:	October 24, 2017

Recommend the employment of Alexandra Anderson as Assistant Cheerleading Coach (Winter) for the 2017-2018 school year at the stipend of $1,562 which represents Step 1 of the Extracurricular Salary Schedule.
Recommend the employment of Rachel Fry as an Instructional Support Aide at East York Elementary effective October 24, 2017 at the hourly rate of $10.65.
Recommend the employment of Richard Guyer as Assistant Swimming Coach #2 for the 2017-2018 school year at the salary of $4,302 which represents Step 4 of the Extracurricular Salary Schedule.
Recommend the employment of Hope Kowalewski as Assistant Swimming Coach #1 for the 2017-2018 school year at the salary of $5,704 which represents Step 4 of the Extracurricular Salary Schedule.
Recommend the employment of Kari Landis as a Personal Care Assistant at Valley View Elementary effective November 1, 2017 at the hourly rate of $10.65, pending employment documents.
Recommend the employment of Amy Moffitt as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective November 2, 2017.
Recommend the employment of Gayle Rudacille as a Substitute Office Aide effective October 24, 2017 at the hourly rate of $9.55.
Recommend the employment of Megan Sheely as an Office Aide at East York Elementary effective October 24, 2017 at the hourly rate of $10.65.
Recommend the employment of Anne Thompson as a Substitute Instructional Support Aide effective October 24, 2017 at the hourly rate of $9.55.

Leave of Absence
1. Recommend Board approval of the request of Kayla Ichter, 2^nd Grade Teacher at Valley View Elementary, for a disability leave starting on or about February 4, 2018 through approximately March 16, 2018, followed by an FMLA leave of absence starting on or about March 19, 2018 through April 30, 2018.
2. Recommend Board approval of the request of Danielle Robson, 3^rd Grade Teacher at East York Elementary, for a disability leave starting on or about January 26, 2018 through approximately February 19, 2018, followed by an FMLA leave of absence starting on or about February 20, 2018 through April 20, 2018.
Re-Appointment of Extracurricular Advisor
Recommend the re-appointment of Stacy Houck as Middle School Envirothon Advisor at the stipend of $656 which represents Step 4 of the Extracurricular Salary Schedule. Mr. Houck was previously re-appointed at Step 2 at the May 22, 2017 Board meeting.

Re-appointment of Winter Coaches for 2017-2018

LAST	FIRST	POSITION	SALARY	STEP
Barley	Jessica	Head Girls Basketball	$7,761	4
Brennan	Craig	Head Boys & Girls Swimming	$8,906	4
Gentzyel	Brian	Head Wrestling	$6,501	4
King	Michael	Assistant Wrestling	$4,425	4
McFadden	James	Middle School Head Boys Basketball	$4,511	4
Neiderer	Corey	Middle School Assistant Boys Basketball	$2,604	4
Mountz	Michael	Middle School Head Wrestling	$2,808	3
Rumbaugh	Christopher	Middle School Assistant Wrestling	$3,433	4
Scerbo	Amy	Middle School Head Girls Basketball	$4,511	4
Staab	Nicholas	Assistant Girls Basketball	$5,977	4
Triggs	Thomas	Head Boys Basketball	$7,761	4
Wood	Kevin	Assistant Boys Basketball	$5,977	4
Yoder	Leslee	Head Cheerleading (Winter)	$4,104	4

Recommend the employment of the following Guest Teachers for 2017-2018 at the daily rate of $100, effective October 24, 2017:

Lyndall Akstull

Marissa Fauth

Lindsey Nicholson

Garrett Strous

Recommend Board approval of the following Volunteer Winter Coaches for 2017-2018:

Joseph Hasenfuss	Boys Basketball
Brandon Hill	Girls Basketball
Ashley Humma	Cheerleading
Michael Jury	Wrestling
Michael McKee	Girls Basketball
Scott Naylor	Wrestling
Steven Rice	Wrestling

Recommend Board approval of the following Volunteers for 2017-2018:

Jaclyn Colletti

Zipporah Erskine

Caroline Hall

Melissa Kaufman

Sabrina LoDuca

Sara Luster

Maria Sabatino

Additional Committee Reports
Ms. Leopold-Sharp asked if there were additional committee reports. There were none at this time.

Lincoln Intermediate Unit Board Report
Dr. Redding reported that Dr. LeeAnn Zeroth, LIU Executive Director will be going out on medical leave and will retire from that position. Dr. Jody Nace, Assistant Director will be filling in for Dr. Zeroth.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported 11 of the 12 seats are filled at YAA and things with the new director are going well.
York Adams Tax Bureau Report – Ms. Mason
Ms. Mason reported a meeting is scheduled on October 30.
York County School of Technology – Mrs. Schroeder
Mrs. Schroeder reported a meeting is scheduled on Thursday and the budget will be the hot topic.
Recognition of Visitors
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Ellen Freireich and Richard Robinson attended the PSBA Annual School Leadership Conference last week in Hershey. There were many interesting speakers, a nice exhibit hall to visit and an outstanding performance by a bagpipe band from Liberty School in Bethlehem. Both Mrs. Freireich and Mr. Robinson were delegates at the Legislative Conference to vote on the PSBA Legislative Platform. The National School Boards Association conference will take place in Philadelphia in 2019.

A welcome was extended to the German Student from the Twinning Association in attendance at this evening’s meeting.

Dick Grau – commented on Dr. Merkle’s resignation
Adjournment
The meeting was adjourned at 8:38 PM.

An Executive Session will be held immediately following the meeting.

An Executive Session was held.

ADDENDUM

TO:                     Members of the York Suburban School Board

FROM:               Larry R. Redding, D.Ed., Acting Superintendent

DATE:                October 23, 2017

SUBJECT          Addendum to the Agenda for the Regular Monthly Meeting of October 23, 2017

VII. Committee Reports – Ms. Leopold-Sharp

   C. Personnel Committee Report – Ms. Bates

       3. Employment

             k. Recommend the employment of Bonnie McBride as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective October 24, 2017, pending employment documents.

             l. Recommend the employment of Keila Sanchez as a Substitute Instructional support Aide at the hourly rate of $9.55, effective October 24, 2017, pending employment documents.

        7. Recommend the employment of the additional Guest Teacher for 2017-18 at the daily rate of $100, effective October 24, 2017:

   Anthony Giuffrida

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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