Minutes 2018-01-22

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 22, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held prior to the meeting.

M I N U T E S

(approved on February 26, 2018)

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steven Scalet, Joel Sears, Michael Thoman, Kenneth Watkins, Elise Atkinson (Student Representative)
  
  Members not present – Lois Ann Schroeder
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reviewed above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Krista Vanzanardi, 530 S. Kershaw Street, provided comments to the Board and provided a printed copy of her comments.
  
  Charlie Snyder, retired truck executive, provided comments to the Board.
  
  Jill Bryant, 216 Greystone Road, provided comments to the Board.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of January 8, 2018 and the Regular Monthly Meeting of December 18, 2017. [Approval as submitted/corrected]
  Mr. Posenau announced the Minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Approval of Financial Reports as of December 31, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Mr. Posenau
1. The Board met on January 15, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
  Mr. Posenau reported above.
2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel and student matters. No official action was taken.
  Mr. Posenau reported above.
3. New Superintendent Search Update
  Mr. Posenau reported the search for a new superintendent has begun, applications are being received and interviews will be scheduled over the next several months. A letter with updates about the process will be distributed to the community that includes the focus groups that are part of the process.
4. Measurements for Board Goals Discussion
  Mr. Posenau reported the Policy Review Committee will be reviewing the Board goals and develop measurable Key Performance Indicators to present to the Board.
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report / Cyber/Charter Report
  Dr. Redding reviewed above. A new report that was requested by the Board is included on cyber and charter students.
  
  A discussion took place and the points were – the annual approximate District cost for a cyber or charter student is $11,000 for regular instruction and $24,000 for a student with an Individual Education Program (IEP); two suggestions for improvement for the new cyber/charter report are to move the kindergarten column to the far left and separate the cyber brick and mortar students and cyber students.
2. The Administration recommends Board approval of the immediate expulsion of SID# 9236645607 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Larry R. Redding, Acting Superintendent. The student will be placed at an alternative school for a period of not less than one full school year. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval.
3. The Administration recommends approval for a request to file for an Act 80 Day exception with PA Department of Education for January 5, 2018. An Act 80 exception is required when a District reduces the number of instructional days below 180. The original 2017-2018 calendar proposed January 5 to be a partial student day and a partial professional development day. This request moves January 5 to professional development activities only. The District exceeds the total number of instructional hours required for this request to be approved by PDE. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and the points were – currently, no make-up days remain on the calendar; at this time the total number of days is 179.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
4. School Board Member Appreciation Month
  1. Board Thank You
  2. Board Recognition
  3. Board Appreciation
  4. School Director Recognition Month
    Dr. Redding expressed thanks to the Board members for their volunteer service to the District and shared a video to extend thanks to the School Board. Dr. Fuhrman and Dr. Adams expressed their thanks on behalf of the staff, students and community to the Board members for their service to the District. A briefcase and certificate of appreciation were presented to each School Director.
5. Reports from Administrators
  Reports were provided by Dr. Fuhrman, East York Elementary Principal, and Dr. Chris Adams, High School Assistant Principal.
Business Office Report – Ms. Mason
1. The Administration submits the proposed 2018-19 York County School of Technology Budget for consideration and approval. YCST Administrators will be in attendance at the meeting to provide additional information. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval.
  
  Dr. Dave Thomas, YCST Director, and Scott Rogers, YCST Assistant Director, reviewed a presentation about the school and budget and answered questions from Board members.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the contract with Paragon Engineering Services in the amount of $14,300 for the design, specifications and bidding/construction administration phase for the replacement of the Middle School chiller. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the IRS Mileage Reimbursement Rate of $.545 per mile for the 2018 calendar year. The rate for the 2017 calendar year was $.535. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2018-19 budget will not have a tax increase that exceeds the Act 1 Index of 2.8%. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes, except Freireich, no. Motion carried 7-1.
5. The Administration recommends Board approval to advertise and solicit bids for network switches and access points for Indian Rock Elementary, East York Elementary and Yorkshire Elementary. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval to advertise and solicit bids for WAN connections between East York Elementary, the Middle School and Yorkshire Elementary with an option for private fiber. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval of Items E. and F.
  
  A discussion continued and the points were – estimated cost is $40,000 for network switches for internal network connections and fiber connections is exploratory RFP; concern was expressed about a process in place to take items discussed at a committee meeting to Planning committee for further discussion before it is put on an agenda for action; there was urgency on this due to e-rate timeline that was moved forward; process remains in place except for time-sensitive items.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
7. The Administration recommends Board approval of the two-year Amendment to the Child Care Agreement with Bright Horizons Childrens Centers LLC from July 1, 2018 through June 30, 2020. The programs covered by this agreement are before/after school care and full-day preschool program. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and the points were – currently five classrooms are committed to Bright Horizons; the contract does cover a situation if the District would experience excessive growth and classrooms would be needed.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
8. The Administration recommends Board approval of the contract with 3 Monkeys for inflatables for Mini-Thon to be held on February 23, 2018 for a total amount of $427.90. [Motion; Discussion; Roll Call Vote]
9. The Administration recommends Board approval of the contract with FnP Productions for the SnoCo Dance Event that was held January 20, 2018 for a total amount of $2,000. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval of Items H. and I. Roll Call Vote, all present, yes. Motion carried 8-0.
10. The Administration recommends Board approval of the contract with Frontline Technologies for Applicant Tracking for a total amount of $12,727.68. This is a new contract for the District that will be used as part of the recruiting, advertising, selecting and filtering applicants, interview and hiring process for all staff. This amount includes a one-time fee of $5,500. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and the points were – the annual cost following the first year will be $7,000; following approval, implementation can start immediately as there is four to six weeks of back procedures to set-up; this program is more efficient than current practice of using PA Educator and spreadsheets; Skyward Fast Track program was reviewed and the advantage of Applicant Tracking is the ability to link to many pools of existing teachers and advertising; comparative cost to Skyward Fast Track is not available at this time; Applicant Tracking is a stand-alone system, not a full integration with Skyward program (current business office program); process was discussed.
  
  Roll Call Vote, all present, yes, except Sears, No. Motion carried 7-1.
11. Informational:
  1. 2018-19 Budget Update
    Ms. Mason provided Board members with a report and reviewed and answered questions.
  2. Food Service Department Report
    1. Dining Review Report for December
    2. Sales Report
Student Board Representative Report – Elise Atkinson
Miss Atkison distributed information to Board members about MiniTHON. The Student Council is working very hard on MiniTHON planning. The goal is $80,000 this year. A MiniTHON fundraiser, Sno-Co Dance, was held on Saturday and 325 students attended and over $4,000 was raised. It was very successful and fun. An athletic report was provided. Recently, the 6th grade students visited the planetarium at the high school. Bowl For Kids’ Sake will soon take place with middle school students.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.
Communications Committee Report – Mr. Robinson
The Activity and Communications Reports are provided.

Mr. Robinson reported above. An additional Communications Committee meeting was scheduled on January 25 at 5:00 PM.
Finance Committee Report – Mr. Sears
The minutes of October 18 and December 13 are provided.

Mr. Sears reported above.

Personnel Committee Report – Mr. Robinson

Please note the Addendum located at the end of the agenda that includes additional Personnel Committee items.

Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, employment, leave of absence, re-appointment of spring coaches, substitute teachers, guest teachers, prospective teacher as a substitute teacher, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

A comment was shared about the many years of service that Coach Eckenrode and Coach Evans provided to the district.

Mr. Robinson reported an additional Personnel Committee meeting was scheduled on January 30 at 4:30 PM.

Retirement
Recommend Board approval of the retirement of Kathleen Leithiser, 6^th Grade Teacher at the Middle School, effective the last day of the 2017-2018 school year. Mrs. Leithiser is retiring after having served 35 years in education and 29 with York Suburban School District.
Resignation
1. Recommend Board approval of the resignation of Anthony Billet, Assistant Boys & Girls Track Coach #1, effective January 3, 2018.
2. Recommend Board approval of the resignation of Lisa Eckenrode, Assistant Girls Soccer Coach #1, effective December 20, 2017.
3. Recommend Board approval of the resignation of Jamie Evans, Head Boys Volleyball Coach, effective January 9, 2018.
Employment
1. Recommend the employment of Justin Krebs as Assistant High School Track Coach #3, at the salary of $2,462 which represents Step 1 of the extracurricular salary schedule.
Leave of Absence
Recommend the approval of the request of Molly McAuliffe, Art Teacher at the Middle School, for a disability leave starting on or about May 9, 2018, followed by an FMLA leave, if needed, through the end of the 2017-2018 school year.

Re-appointment of Spring Coaches for 2017-2018

LAST	FIRST	POSITION	SALARY	STEP
BEAM	LUKE	Head Boys Lacrosse	$6,587.00	4
COBB	SCOTT	Assistant Baseball #1	$4,333.00	4
ENSMINGER	MATTHEW	Assistant Boys Lacrosse #1	$2,873.00	2
GUYER	SONIA	MS Head Girls Volleyball	$3,304.00	4
JACKSON	MICHAEL	MS Head Boys & Girls Track	$4,843.00	4
LARKIN	JED	Co-Assistant Boys Baseball #2	$1,744.00	3
MARKEY	CASEY	Head Baseball	$3,993.00	2
MEERBACH	LAURA	Head Girls Lacrosse	$6,587.00	4
NEIDERER	GINA	MS Assistant Girls Volleyball	$2,679.00	4
O’REILLY	MARK	Head Boys Tennis	$4,422.00	4
PAGE	TYLER	Co-Assistant Boys Baseball #2	$1,436.50	2

Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective January 23, 2018:
Amber Copenheaver

Melissa Douglass

Nicole Inners

Tyler Reisinger
Recommend the employment of the following Guest Teachers at the daily rate of $100, effective January 23, 2018:
Sarah Griffiths

Jacqueline Manjone

Jeffery Palmer

Sheila Sibol
Recommend the employment of the following Prospective Teacher as a Substitute Teacher at the daily rate of $100, effective January 23, 2018.
Kimberly Theophile
Recommend Board approval of the following Volunteer Spring Coach for 2017-2018:
Michael Bond – Softball
Recommend Board approval of the following Volunteers for 2017-2018:
Amanda Bowman

Katherine Brantner

Lorrie Campbell

Michael Carletti

Patrick Hagmann

Natasha Jordan

Katherine Kelly

Ingrid Koogle

Stacy Lewis

Angela Liddick

Amy Moffitt

Julian Moraes

Enaujare Orr

Angela Stockman

Lori Walton

James Yepez

Additional Committee Reports
Mr. Posenau asked if there were any additional committee reports.

Mrs. Freireich reported at the next Facilities Committee meeting on February 14, summer projects for 2018 and 2019 will be discussed.

Lincoln Intermediate Unit Board Report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported the proposed 2018-19 budget will be discussed at the next meeting.
York Adams Tax Bureau Report – Ms. Mason
The next meeting is scheduled for January 29.
York County School of Technology – Mrs. Schroeder
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reviewed above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 9:14 PM.

ADDENDUM

TO:                     Members of the York Suburban School Board

FROM:               Larry R. Redding, D.Ed., Acting Superintendent

DATE:                January 22, 2018

SUBJECT          Addendum to the Agenda for the Regular Monthly Meeting of January 22, 2018

VII. Committee Reports – Mr. Posenau

D. Personnel Committee Report – Mr. Robinson

2. Resignation

d. Recommend Board approval of the resignation of Danielle Glatfelter as a Long-term Substitute 2^ndGrade Teacher at Valley View Elementary, effective January 21, 2018.

e. Recommend Board approval of the resignation of Meghan Wildermuth, Full-time Substitute Instructional Support Aide at Yorkshire Elementary, effective January 22, 2018.

3. Employment

b. Recommend the employment of Meghan Wildermuth as an Instructional Support Aide at Yorkshire Elementary, effective January 23, 2018, at the hourly rate of $10.65.

c. Recommend the employment of Amy Moffitt as a Long-term Substitute Instructional Support Aide at Yorkshire Elementary effective January 23, 2018, through the end of the 2017-2018 school year at the hourly rate of $10.65.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

Posted in SB-Minutes