Minutes 2016-04-18

YORK SUBURBAN SCHOOL BOARD

Regular Monthly Meeting

April 18, 2016 – 7:00 PM

Ronald H. Provard Education Center

M I N U T E S
(approved on May 23, 2016)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
  
  Ms. Leopold-Sharp reported Leigh Dalton is in attendance this evening as Solicitor.
2. Roll Call
  Members present – Emily Bates, Scot Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Elizabeth Huh (Student Representative)
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of April 4, 2016 and the Regular Monthly Meeting of March 21, 2016. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes will stand approved as submitted.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions any any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of March 31, 2016 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Bates; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Ms. Leopold-Sharp
A committee of the Board met with representatives from York Suburban Education Association (YSEA) on April 5, 2016 at 6:30 PM in Executive Session for a Fireside Chat as permitted by Section 707 of the Sunshine Act for the purpose of discussing Personnel matters. No official action was taken.

Ms. Leopold-Sharp reported above.
Superintendent’s Report – Dr. Merkle
1. Student Enrollment Report
  Dr. Merkle reported above.
  
  A discussion took place and the point was – the 5th grade class is smaller now and historically experiences significant growth from 5th grade to 6th grade.
2. Department Chair – The Administration recommends Board approval of the current Department of Business and Computer be split into two: High School Business Department and K-8 Computer and Information Technology Department. The reason for the split is the needs of the high school have grown to be very different from the K-8 Computer. This will cost the District $1800. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Shaffer; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval of the expulsion of Student #214111, as set forth in the adjudication prepared by Attorney Brooke Say following a disciplinary hearing conducted by a committee of the Board. Following a one year expulsion, the student may apply to return to York Suburban if the terms of the adjudication are met. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Bates; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Dr. Merkle thanked the members of the Board committee that were present for the above disciplinary hearing.
4. Dr. Merkle reported through some difficult circumstances last week, staff, students and community were very supportive and she commended everyone for a job well done.
Business Office Report – Ms. Mason
1. The Administration recommends the Board award the bid to Premier Construction Group, Inc. in the amount of $113,304 for the Indian Rock Elementary Secure Entrance Project. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends the Board award the bid to East Coast Contracting, Inc. in the amount of $116,000 for the East York Elementary Secure Entrance Project. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval of the architectural contract with Core Design Group for the Security Renovations at Indian Rock Elementary in the revised amount of $15,830. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Bates; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends Board approval of the architectural contract with Core Design Group for the Security Renovations at East York Elementary in the revised amount of $22,170. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of the Resolution requiring, between July 1 and October 31 of each year, the tax collector to file reconciled reports and pay over real estate taxes collected to the District on a weekly basis and, between November 1 and June 30, requiring the tax collector to file reconciled reports and pay over the real estate taxes collected to the District on a monthly basis. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Bates; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
6. The Administration recommends Board approval of the Letter of Understanding with Invent Now, Inc. to provide certain curricula and course materials for the summer education enrichment program from June 20 through July 14, 2016 for a license fee per participant of $125 for program materials. Minimum of 35 participants with a maximum of 110 participants. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Schroeder; Approval.
  
  Clarification was provided by Solicitor that a letter of understanding and memo of understanding are one in the same.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends Board approval of the Designation of Agent Resolution which authorizes Corinne D. Mason to sign and submit the forms that are needed to obtain some reimbursement from the Jonas Snowstorm in January. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Schroeder; Approval.
  
  A discussion continued and the point was – approximately $35,000 was spent as a result of the snowstorm and it is anticipated the District may get back $16,000 to $19,000 from the federal government.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
8. Informational:
  1. 2016-17 Budget Update
    Ms. Mason reviewed above and the budget comparison report.
    
    A discussion continued and points were – no final direction was received yet by the Administration pertaining to Social Security; the downside of a two month insurance holiday would be having to make it up by having tax increase, tax reform is high on the docket for the beginning of 2016-17 at the state level and Districts may not have the ability to go above the index next year; various scenarios and options were discussed; in the past six years, the District is down 26 teachers, enrollment continues to increase and student needs have increased, additional six teachers was favored by Administration and Board members; discussion continued about possibilities to fund this part of the budget.
    
    Ms. Leopold-Sharp concluded the discussion announcing the Preliminary 2016-17 Budget will be presented at the May 9 meeting and the adoption of the final budget will take place on June 20.
  2. Food Service Department Report
    1. Dining Review Report for March
    2. Sales Report
      Ms. Mason reviewed above.
      
      A discussion took place and points were – sharing tables to help avoid waste are working well at some of the buildings; the Administration will review sharing tables with the principals at their next meeting.
Student Board Representative Report – Miss Huh
Miss Huh reported Dr. Ellis recently announced the many members of athletic teams that were selected to all-star teams. The Student Board Representative has been selected for next year, Peyton Stuart.

Committee Reports – Ms. Leopold-Sharp

Communications Committee Report – Ms. Shaffer
The Activities and Communications Reports are provided.

Ms. Shaffer reported above and reported YS Education Foundation recently had their annual Celebration of Excellence event and it was reported that over $40,000 has been granted for the 2016-17 school year.

Personnel Committee Report – Ms. Bates

In March 2016, the Board of School Directors completed the annual performance evaluation of the Superintendent. It was determined by the Board that the Superintendent sucessfully achieved the goals set forth by the Board. As a result, the Board has established the 2016-17 salary of the Superintendent to be $173,817. [Motion; Discussion; Roll Call Vote]
Motion, Bates, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

Consent Agenda [You have before you the Personnel Report which includes resignation, appointments, employment, leave of absence, additional substitute teachers and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Bates, Second, Schroeder; Approval.

A discussion continued and the point was – the long-term floating substitute at the high school addresses the substitute shortage and will condense two or three classes to one substitute.

Roll Call Vote, all present, yes. Motion carried 9-0.

Dr. Merkle recognized and thanked Chris Adams as the High School Assistant Principal/Athletic Director that were both time consuming and energy consuming positions and he has done both with grace and poise. It is now time to split these two positions. Dr. Merkle introduced and welcomed Mr. Shirey as the new High School Assistant Principal. He comes to YS with outstanding recommendations.

Mr. Adams introduced and welcomed Matt Marshall, Director of Athletics.

Resignation
Recommend Board approval of the resignation of Mary Wasti, Office Aide at the Middle School, effective at the end of the 2015-2016 school year.
Appointments
1. Recommend the appointment of Christopher Adams to the position of High School Assistant Principal effective July 1, 2016, at the salary of $104,077 plus increase to be determined by end of year evaluation.
2. Recommend the appointment of Amy Loughran as Safety Committee Chairperson for 2^nd semester 2015-2016 at the stipend of $300.
3. Recommend the appointment of Steven Weinrich as Middle School Musical Technical Director for the 2015-2016 school year at the salary of $660 which represents Step 1 of the Extracurricular Salary Schedule.

Employment

Name:	Scott R. Shirey
Education:	Dallastown Area High School, Diploma; Millersville University, B.S. in Secondary Education Mathematics, 1997; The Pennsylvania State University, M.Ed. in Teaching and Curriculum, 2001; York College of Pennsylvania, M.Ed. in Educational Leadership, 2010.
Experience:	Supervisor of Curriculum and Instruction, Coordinator of Federal Programs, Coordinator of Curriculum, Supervisor of K-12 Mathematics, Secondary Math Coach, Dallastown Area School District; 7^th Grade Mathematics Teacher, Summer School Math Teacher (Grades 7-12), Hempfield School District.
Terms of Employment:	July 1 to June 30, 260 days, full-time salaried position
Salary:	$104,000 (Salary to be pro-rated for days worked prior to July 1, 2016)
Assignment:	High School Assistant Principal
Effective:	On or about June 20, 2016

Name:	Matthew J. Marshall
Education:	Spring Grove Area High School, Diploma; East Stroudsburg University, B.S. in Physical Education and Health Education (Double Major), 2011
Experience:	Director of Fitness, Heritage Hills Athletic Club; Sports Performance Specialist, Phases Fitness/HHAC; Volunteer Football Coach and JV Lacrosse Coach, York Suburban School District; Quarterbacks Coach, Pleasant Valley High School
Terms of Employment:	July 1 to June 30, 260 days, full-time salaried position
Salary:	$63,000 (Salary to be pro-rated for days worked prior to July 1, 2016)
Assignment:	Athletic Director
Effective:	June 13, 2016, pending employment documents

Recommend the employment of Elizabeth Anderson as a Long-term Floating Substitute Teacher at the High School effective April 4, 2016 through the end of the 2015-2016 school year, at the daily rate of $105.
Recommend the employment of Danielle Glatfelter as a Long-term Substitute 2^nd Grade Teacher at Valley View Elementary, effective August 15, 2016, through September 28, 2016, at the daily rate of $105.
Recommend the employment of Richard Guyer as a TAC Swim Coach at the hourly rate of $11.00, effective April 19, 2016.
Recommend the employment of Jacob Henning as a Substitute Custodian at the hourly rate of $10.00, effective April 19, 2016.
Recommend the employment of Deidre Smith as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.50, effective March 7, 2016.
Recommend the employment of Thomas Triggs as Head Boys’ Basketball Coach for the 2016-2017 school year at the salary of $7,709 which represents Step 4 of the Extracurricular Salary Schedule.
Recommend the employment of Rochelle Wert as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective March 22, 2016.

Leave of Absence

Recommend Board approval of the request of Jessica Barley, 5^th Grade Teacher at East York Elementary for an intermittent FMLA leave of absence starting on or about April 1, 2016.
Additional Substitute Teachers for 2015-2016
1. Kimberly Keene
2. Lindsay Spitzlay
Additional Volunteers for 2015-2016
1. Anne Agapis
2. Ashley Althouse
3. Amanda Bair
4. Kim Becker
5. Courtney Cashour
6. Karla Coffman
7. Jaclyn Cook
8. Karen Gilbert
9. Amy Grippi
10. Vito Grippi
11. Melissa Guyer
12. Christopher Hartinger
13. Brenda Hilty
14. Mark Johns
15. Mary Alyce Keener
16. Gregory Kern
17. Stacey Kuhn
18. Barbara Lamond
19. Sarah Landis
20. Christopher Martin
21. Alicia Myers
22. Andrea Raffensberger
23. Jessica Saunders
24. Christina Saur
25. Steven Scalet
26. Megan Schneider
27. Heather Shue
28. Jennifer Stough
29. Viviana Stryhn
30. Melissa Stuart
31. Kirsten Toth
32. Lesli Willoughby
33. Anthony Woodrome

Policy Review Committee Report – Mr. Thoman
The Policy Review Committee recommends Board approval of the following revisions to policies. [Motion; Discussion; Roll Call Vote]
1. 101 Mission Statement and Beliefs
2. 103 Nondiscrimination in School and Classroom Practices
3. 103 Attachment
4. 103.1 Nondiscrimination – Qualified Students with Disabilities
5. 103.1 Attachment
6. 104 Nondiscrimination in Employment and Contract Practices
7. 104 Attachment
8. 105.2 Exemption from Instruction
9. 110 Instructional Supplies
10. 111 Lesson Plans
11. 214 Class Rank
12. 606 Tax Collection
13. 707 Use of School Facilities/Grounds
14. 707 Attachment
15. Deletion of the following policy attachments to be moved to the Administrative Guidelines.
  1. 103.1 Attachment 2
  2. 103.1 Attachment 3
  3. 103.1 Attachment 4
    Motion, Thoman, Second, Bates; Approval. Roll Call Vote, all present, yes, except Eden, no. Motion carried 8-1.
Additional Committee Reports
Ms. Leopold-Sharp asked for other reports. There were none at this time.

Lincoln Intermediate Unit Board Report – Mr. Robinson
The “…by Dawn’s Early Light” Highlights of the LIU Board Meeting of April 5 is provided.

Mr. Robinson reported above. The Nominating Committee was appointed. On Wednesday, Mr. Robinson plans to tour the York Learning Center with Dr. Zeroth.
York Adams Academy Report – Mrs. Freireich
No report
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of March 31 is provided.

Mrs. Schroeder reported above.
Recognition of Visitors
Ms. Leopold-Sharp thanked those in the audience for attending this evening’s meeting.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.

It was reported that Dorothy Spangler passed away at the age of 96 on April 7. She was the first woman to serve on the YS School Board in the 1970’s and served two terms which equates to 12 years.

Ms. Shaffer reported about her attendance at the National School Boards Association Conference and the eight workshops she had the opportunity to attend. Ms. Shaffer respectfully asked the Board to reimburse her the $700 to attend the conference after reviewing policy #004.

A discussion continued and points were – in an effort to save money a few years back, Board members going to the NSBA conference was removed from the budget, it was suggested to consider providing that opportunity again for Board members to attend the conference; this will be discussed at a meeting in the future.
Public Comment
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:27 PM.

There will be an Executive Session immediately following meeting.

An Executive Session was held immediately following the meeting.

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