Minutes 2016-06-20

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 20, 2016 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on July 18, 2016)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members Present – Emily Bates, Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau (participation via remote connection), Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Peyton Stuart (Student Representative)
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Dick Grau, 2401 Cambridge Road – shared accolades to the art department for banners that were prepared by students for Martin Library; asked about the construction taking place at the middle school and redistribution of monies from the state.
  
  Dr. Merkle responded about the kitchen, dining hall area for students and the secure entrance projects taking place at the middle school and that YS was a recipient of additional monies as a result of the new funding formula at the state. Ms. Mason will provide additional information later in the meeting.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 23, 2016. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes were approved as submitted.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions about any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of May 31, 2016 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Bates; approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Ms. Leopold-Sharp
1. The Board met following the Regular Monthly Meeting on May 23, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold-Sharp reported above.
2. The Board met following the Personnel Committee Meeting on June 7, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing timelines for personnel contracts. No official action was taken.
  Ms. Leopold-Sharp reported above.
3. Ad Hoc Committee Report
  Ms. Leopold-Sharp reported an Ad Hoc Committee meeting was held on June 2 to discuss Policy 004 School Board Education. It was decided to shift some of the 2016-17 budget accounts for the Board, to increase the Professional Educational Services from $800 to $2500 and Travel from $1750 to $5000. In September, the Board will discuss setting goals and objectives for Board member education.
4. PSBA 2016 Delegate Assembly – The York Suburban School District may appoint voting delegates to participate in the PSBA Delegate Assembly on Saturday, October 15, 2016 as a part of the PASA-PSBA School Leadership Conference. Delegates will be appointed at the July meeting.
  Ms. Leopold-Sharp reported above and shared Mrs. Freireich and Mr. Robinson may have an interest in attending as a delegate. Other Board members that may be interested are asked to contact Ms. Leopold-Sharp.
Superintendent’s Report – Dr. Merkle
1. The Administration recommends Board approval of the Class of 2016 Graduates. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Schroeder; approval. Roll Call Vote, all present, yes. Motion carried 9-0. There was a WooHoo! heard around the table.
2. Student Enrollment Report
  Dr. Merkle reported above and shared kindergarten numbers remain low at Valley View and are on target at Yorkshire.
3. Summer Updates – Dr. Merkle will provide updates on summer projects.
  Dr. Merkle reported congratulations to the Board, community, Corinne Mason, Barry Girling and the maintenance department for tackling the various upgrades throughout the District (specifics will be provided later in the meeting); the YS Administrative Team Rally was held off campus and locally at Byrnes Health Center, Escape Games and Heritage Hills with the overwhelming response that it was a valuable use of administrative time with team building, planning and developing action steps for the 16-17 district goals; summer school is under way at both Valley View and Yorkshire and also at the high school for Algebra; much planning is taking place at every building and division during the summer; interviewing is taking place at an intense pace.
4. Special Education Department Report – Mrs. Hasenfuss will present on the SEARCH Program.
  Mrs. Hasenfuss shared information and a video on Project Search, a program at the Wellspan network for special education students with a goal for competitive employment at 30 hours or more per week.
5. Annual Report – Dr. Maloney will present the 2016 Annual Report.
  Dr. Maloney provided an overview of the Annual report that will be included with the tax bills at the end of the month.
6. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. Student #213690 will return to the York Suburban Middle School for the 2016-17 school year. [Motion; Roll Call Vote]
  Motion, Bates, Second, Freireich; approval. Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends the immediate return from expulsion of Student #214160. This student was expelled as a result of an administrative recommendation resulting from a hearing conducted by Dr. Merkle on April 22, 2016. The Administration recommends a return to York Suburban because of the positive progress made by the student as reported by River Rock Academy. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Schroeder; approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Business Office Report – Ms. Mason
1. The Administration recommends Board adoption of the resolution to approve the 2016-17 General Operating Fund Budget in the amount of $53,238,354 and to set the real estate tax rate at 22.4133 mills. This represents a 2.4% increase which is equal to the state index set for the 2016-17 fiscal year. [Motion; Discussion; Roll Call Vote]
  PDE-2028 Final General Fund Budget for 2016-17
  
  Motion, Schroeder, Second, Posenau; approval.
  
  A discussion continued and point was – unable to support because how this is financed.
  
  Ms. Mason distributed a budget comparison report to Board members. The District experienced an increase for 2015-16 of $168,000 from the state with the new funding formula due to the changing demographics.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Dr. Merkle added that the District did get some good public relations with an interview with ABC 27 on this increase in funding.
  
  A discussion continued and the points were – a one month insurance holiday will be utilized that amounts to $310,000; there is no mandate to be a part of Lincoln Benefit Trust, there are several in the area and competitive costs are available with the pooled insurance trusts.
  
  Roll Call Vote, all present, yes, with the exception of Freireich, Robinson, no. Motion carried 7-2.
2. The Administration recommends Board adoption of the resolution authorizing the distribution of $663,799 of state gaming funds to 5,483 eligible homestead properties and 0 farmstead property under Section 342 of Act 1. This certified amount is $848.98 more than the amount certified for the 2015-16 year. The real estate tax reduction amount applicable to each approved homestead for 2016-17 is $121.05. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; approval.
  
  A discussion continued and point was – the number of homesteads fluctuate each year with people moving in and out of the District and making application for a homestead.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends approval for the Director of Finance to authorize all of the necessary transfers required for the 2015-16 fiscal year that are needed after June 30, 2016. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second Bates; approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends approval of the 2015-16 Tuition Rates as follows: Elementary Rate – $12,277.22; Secondary Rate – $12,194.35. Both of these rates are slightly higher than 2014-15. The tuition charges are based on the District’s annual financial report and child accounting attendance reports submitted by the Chief School Administrator of the School District for the preceding school year which eneded June 30, 2015. The charges have been calculated in accordance with the provisions of Section 2561 of the PA Public School Code of 1949 as amended. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; approval.
  
  A discussion continued and points were – the District does not accept tuition students; Districts must annually approve tuition rate per the School Code; charter school calculation is different; annual amounts do fluctuate year to year.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
5. Informational:
  1. Brittany O’Reilly donation of $168 to cover costs for a student to attend Art Camp and another student to attend Culinary Discoveries Cooking Camp.
  2. All-Sports Booster Club donation of $2,282.25 – $297 toward an indoor tabletop scoreboard and $1,985.25 for shorts for track and field.
  3. A letter from the PA Department of Education dated May 31, 2016 was received approving our submission of PlanCon Part K to refinance Series 2011 through the issuance of General Obligation Note, Series 2016. As instructed in this letter this document and attachments are to be entered into the minutes.
    Ms. Mason reported above.
  4. Facilities Projects Update
    Mr. Girling provided a facilities projects update that included – IR-secure entrance project, new carpet in classrooms; HS-Trojan Field project, sidewalk project, auxiliary gym project; EY-secure enetrance; MS-kitchen and dining area project, security entrance project.
    
    Dr. Merkle shared tremendous accolades to Mr. Girling for his work with these multiple projects during this very busy summer.
    
    Mr. Girling added a thanks to the contractors that are putting in ten hour days for five days a week and also thanked the Board and Administration for this opportunity for all the projects taking place this summer.
  5. Food Service Department
    Sales Report
    
    Ms. Mason reported above. Ms. Heidler of Whitsons will be providing a report to the Board in August about 2015-16, the summer program and looking forward to 2016-17.
  6. Route 83 Construction Project Update
    Ms. Mason reported a meeting was held recently about the above and Mr. Staab, a Durham representative and herself attended. The delays that occurred at the end of the school year should improve going forward. The road work on Haines and possibly the ramp work on Mt. Rose Avenue should be complete by November. Green Hill Road is currently closed and will re-open on August 15. A light will be installed at Green Hill Road with an access road to the York Water Company and Durham may utilize that road for District transportation. The District has received regular updates throughout this project and the next report is scheduled between November and January. Durham is working on some routes as the District anticipates the start of a new school year.
    
    An opportunity was provided for public comment. There was none at this time.
Student Board Representative Report – Mr. Stuart
Ms. Leopold-Sharp welcomed Peyton Stuart to his first meeting as Student Board Representative.

Mr. Stuart reported Keystone Exams, final exams and graduation went well. Two student trips are taking place this summer, Peru and Europe. Pre-season fall athletic practices have started.The Boys Volleyball Team lost in the state semi-final round to Northeastern who went on to win the state title. The greenhouse project led by Ms. Styer along with six or seven students is taking place to fix some faulty drainage with plans to repaint and prepare a mural that will be visible from the outside.

Committee Reports – Ms. Leopold-Sharp

Communications Committee Report – Ms. Shaffer
1. The minutes of March 24 are provided.
  Ms. Shaffer reported above.
2. The Activity Report is provided.
  Ms. Shaffer reported above.

Personnel Committee Report – Ms. Bates

The minutes of May 3 are provided.
Ms. Bates reported above.

Consent Agenda [You have before you the Personnel Report which includes resignation, appointment, employment, reassignment, re-appointment of fall coaches, re-appointment of extracurricular advisors, marching band volunteer and administrative salaries. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

A discussion took place and the point was – the PE Department Chair position is currently being reviewed and hopefully a replacement will be in place by the start of the new school year.

Motion, Bates, Second, Shaffer; approval.

Roll Call Vote, Bates, yes; Eden, yes; Freireich, yes; Leopold-Sharp, yes; Posenau, yes and abstaining on C 9; Robinson, yes; Schroeder, yes; Shaffer, yes; Thoman, yes.

Resignation

Recommend Board approval of the resignation of Daniel VanHouwe as K-12 PE/Health Department Chairperson effective June 30, 2016.
Appointment

Recommend the appointment of Jared Conway as High School Percussion (Fall) Advisor at the salary of $2,078 which represents Step 4 of the Extracurricular Salary Schedule.

Employment

Name:	Jennifer L. Gaidos
Education:	Dallastown Area High School, Diploma; York College of PA, B.S. in Secondary English Education
Certification:	English 7-12
Contract:	Professional Contract
Salary:	$31,350 (Salary is pro-rated based on 50% employment) – M.S. – Step 1
Assignment:	High School English Teacher
Effective:	2016-2017

Name:	Katelyn M. Hall
Education:	Dallastown Area High School, Diploma; Indian University of PA, B.S. in Education
Certification:	Elementary Education K-6 Middle Level Mathematics 7-9
Contract:	Temporary Professional Contract
Salary:	$55,250 – B.S. – Step 3
Assignment:	Elementary Teacher – Grade and Building TBD
Effective:	2016-2017

Name:	Jordyn E. Kahlbaugh
Education:	Biglerville High School, Diploma; Shippensburg University, B.A. & S. in English with Secondary Certification
Certification:	English 7-12
Contract:	Temporary Professional Contract
Salary:	$53,200 – B.S. – Step 1
Assignment:	Middle School Language Arts Teacher
Effective:	2016-2017

Name:	Danielle A. Robson
Education:	Susquehannock High School, Diploma; The Pennsylvania State University, B.S. in Child & Early Adolescent Education
Certification:	Elementary Education K-6
Contract:	Temporary Professional Contract
Salary:	$54,225 – B.S. – Step 2
Assignment:	Elementary Teacher – Grade and Building TBD
Effective:	2016-2017

Recommend a correction to the step placement of John Fornadel, Head Boys’ Soccer Coach, from the approved placement of Step 4 to Step 2. Previously approved salary of $4,575 is correct.
Recommend the employment of James McFadden as Middle School Head Boys’ Basketball Coach at the salary of $4,459 which represents Step 4 of the Extracurricular Salary Schedule.
Recommend the employment of Donovan Mears as a seasonal maintenance employee at the hourly rate of $8.50, effective June 21, 2016.
Recommend the employment of Nicole Mostert, who is currently a 50% kindergarten teacher, as a full-time kindergarten teacher at the salary of $54,225 (B.S. – Step 2) beginning with the 2016-2017 school year.
Recommend the employment of Kyle Posenau as a seasonal maintenance employee at the hourly rate of $8.50, effective June 15, 2016.
Recommend the employment of Brooke Small as Assistant Cheerleading (Fall) Coach at the salary of $1,531which represents Step 1 of the Extracurricular Salary Schedule.
Recommend the employment of Kevin Wood as Assistant Boys’ Basketball Coach as the salary of $5,036 which represents Step 3 of the Extracurricular Salary Schedule.

Reassignment
1. Notification to the Board of the reassignment of LaDawn Huber from the position of Office Aide at Valley View Elementary to the position of Administrative Assistant for Guidance at the hourly rate of $14.57 effective June 3, 2016.
2. Notification to the Board of the reassignment of Kathy Pugh from the position of Middle School Administrative Assistant to the position of High School Administrative Assistant effective June 13, 2016.

Re-Appointment of Fall Coaches for 2016-2017

LAST	FIRST	POSITION	SALARY	STEP
BIXLER-KINT	TRISTALYN	Middle School Head Cheerleading – Fall	$1,531	2
BOBB	JESSICA	Assistant Field Hockey #2	$3,267	3
DALTON	LARRY	Middle School Head Football	$4,640	4
DANILUCK	JUSTIN	Assistant Girls Soccer #2	$3,376	4
ECKENRODE	LISA	Assistant Girls Soccer #1	$4,052	4
ENDERS	JOHN	Middle School Head Boys & Girls Cross Country	$3,471	4
GUYER	SONIA	Head Girls Volleyball	$5,652	4
HERMAN	RONALD	Head Boys Cross Country	$4,052	4
HOPKINS	DISHON	Middle School Co-Assistant Football #2 (1/2)	$1,138 (1/2)	2
KINARD	MICHAEL	Assistant Boys Soccer #2	$2,870	3
LOUCKS	ANDREW	Head Football	$7,302	4
LUCKENBAUGH	SCOTT	Co-Assistant Football #3 (1/2)	$2,501 (1/2)	4
MARSHALL	BRIAN	Assistant Football #1	$6,084	4
MILKOWSKI	ELIZABETH	Head Field Hockey	$5,652	4
SHOUCK	AMANDA	Assistant Girls Volleyball	$4,052	4
SHUGARS	THOMAS	Head Girls Soccer	$6,535	4
SNYDER	TODD	Middle School Assistant Football #1	$3,252	4
TOMAN	REBECCA	Head Girls Tennis	$4,370	4
TOMAN	SCOTT	Co-Assistant Football #3 (1/2)	$2,026 (1/2)	4
VANHOUWE	DANIEL	Head Girls Cross Country	$4,052	4
YODER	LESLEE	Head Cheerleading	$4,052	4
ZORTMAN	CRAIG	Assistant Football #2	$5,002	4

Re-Appointment of Extracurricular Advisors for 2016-2017

LAST	FIRST	POSITION	SALARY		STEP
Anderson	Daniel	National Honor Society Advisor	$1,299	3
Bedell	Elizabeth	HS Newspaper Advisor	$1,128	4
Bedell	Elizabeth	HS Project Harmony Advisor	$1,128	4
Bedell	Elizabeth	HS GSA	$1,128	4
Biddle	James	MS Marching & Concert Band Director	$3,196	4
Biddle	James	MS Jazz Band	$2,290	4
Cebula	Heidi	HS English Honor Society Advisor	$534	3
Chapman	Amy	MS Sounds of Tomorrow	1,865	3
Chapman	Amy	MS Musical Choral Director	$1,766	3
Eyster	Thomas	HS Musical Pit Orchestra Director	$1,528	4
Fauth	Debra	HS Musical Assistant Director	$2,337	4
Fornadel	Karen	National Art Honor Society Advisor	$1,528	4
Geiple	Jacqueline	HS Green Club Advisor	$959	3
Gentzyel	Leslie	HS Science Olympiad Coordinator	$1,128	4
Gutekunst	Neil	HS Best Buddies Advisor (1/2)	$1,039 (1/2)	4
Hammond	Joan	11th Grade Class Advisor	$1,128	4
Hammond	Joan	12th Grade Class Advisor	$1,128	4
Husler	Matthew	HS Marching & Concert Band Director	$6,530	4
Husler	Matthew	HS Jazz Band	$2,290	4
Jackson	Michael	MS TV Technical Advisor	$2,173	4
Kingston	Jolene	HS SADD Advisor	$1,128	4
Kinneman	Heather	HS Spanish Honor Society Advisor	$628	4
Krzanowski	Amber	HS Trojan Theatre Set Design & Construction	$1,455	2
Lawrence	Sarah	HS Quiz Bowl (1/2)	$764 (1/2)	4
Lubaszewski	Thomas	HS Ski Club Advisor	$628	4
Markey	Ashley	HS Assistant Marching Band Director	$4,095	4
Martin	Jennifer	HS Best Buddies Advisor (1/2)	$1,039 (1/2)	4
Martin	Melissa	MS Color Guard	$628	4
McAuliffe	Molly	MS Musical Choreographer	$1,233	4
McFadden	James	MS Science Fair Coordinator	$2,078	4
Metzler	Shannon	HS Trojan Theatre Director	$2,820	2
Payne	Scott	MS TV Program Advisor	$1,724	4
Rodriguez	Felicia	HS Color Guard (Fall)	$2,398	3
Schaszberger	Myrna	HS Musical Director	$4,028	4
Shearer	Carole	HS German Honor Society Advisor	$440	2
Smith	Stephen T.	HS Musical Set Design & Construction	$2,078	4
Smith	Marjorie	10th Grade Class Advisor	$628	4
Stayer	Hannah	HS YS Singers	$2,250	4
Stayer	Hannah	MS Choir	$720	2
Stayer	Hannah	HS Musical Choral Director	$1,528	4
Styer	Erika	9th Grade Class Advisor	$628	4
Styer	Erika	HS Link Crew	$2,078	4
Thrush	Ashley	HS Strings Ensembles	$2,078	4
Thrush	Ashley	MS Orchestra	$1,028	4
Thrush	Ashley	Tri-M Music Honor Society Advisor	$628	4
Toren	Joseph	HS TV Studio Advisor	$3,429	4
Vranich	Michelle	HS Musical Choreographer	$2,250	4
Weinrich	Steven	MS Musical Set Design & Construction	$959	3
Weinrich	Steven	MS Musical Technical Director	$790	2
Weld	Jesse	HS Quiz Bowl (1/2)	$764 (1/2)	4
Whiteley	Stephen	HS Student Council Advisor	$2,778	4
Willson	Kevin	HS Yearbook Advisor	$1,766	3
Wolschleger	Susan	HS Musical Accompanist	$850	4
Young	Jane	HS Musical Ticket Coordinator	$850	4

Marching Band Volunteer for 2016-2017
Kasey Bireley
The Administration recommends Board approval of the 2016-2017 administrative salaries as per the attached.

Policy Review Committee Report – Mr. Thoman
1. The minutes of April 19 are provided.
  Mr. Thoman reported above.
2. Consent Agenda [You have before you the recommended policy revisions from the Policy Review Committee. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
  Motion, Thoman, Second, Bates; approval.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Additional Committee Reports
Ms. Leopold- Sharp asked if there were any additional committee reports. There were none at this time.

Legislative Policy Report – Mr. Robinson
PA School Boards Association Legislative Platform for 2017

Mr. Robinson achknowledged the above information.
Lincoln Intermediate Unit Board Report – Mr. Robinson
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 7, 2016, is provided.

Mr. Robinson reported above and noted the LIU suspended services to Helen Thackston Charter School as they have been in arrears for much money for a length of time and they have until today to make payment.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported commencement was held on June 14 with 112 graduates. Six of the graduates were YS students – Nathan Charles Irwin, Samantha Louise Jones, Kevin Enrique Matias, Brishawnna Shakelle McCoy, Christian Rivera and Tyler Scott Snyder. Samantha was one of the student speakers.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of May 26, 2016 is provided.

Mrs. Schroeder reported above and noted a YS student, Noah Burns, was student of the month for the culinary department. Mrs. Schroeder reported that she was re-elected as Treasurer. Next year’s enrollment is anticipated to be approximately the same as 2015-16.
Recognition of Visitors
Meeting Schedules – January through June and July through December
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:15 PM.

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