Minutes 2014-10-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 20, 2014 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM, prior to this meeting.

M I N U T E S
(approved on November 17, 2014)

General Business

Call to Order – Mr. Miller
1. Pledge of Allegiance to the Flag
  Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members Present – Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Jessica Renjilian (Student Representative)
  
  Members Not Present – None
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of September 22, 2014 and the Planning Committee Meeting of October 6, 2014. [Public Comment; Approval as submitted/corrected]
  Motion, Schroeder, Second, Freireich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Treasurer’s Report – Mrs. Clancy [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
1. Approval of Financial Reports as of September 30, 2014 [File for audit]
  1. Treasurer’s Report (All Funds)
  2. Condensed Board Summary Report – General Fund Revenue
  3. Condensed III Board Summary Report – General Fund Expenditures Report
  4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service
  5. Fund Accounting Check Summary Report – General Fund, Capital Projects
  6. Student Activity Account Summary
    Motion, Clancy, Second, Schroeder; Approval of above.
    
    An opportunity was provided for public comment. There was none at this time.
    
    Roll Call Vote, all present, yes. Motion passed 9-0.
Board President’s Report – Mr. Miller
1. Executive Session. The Board met in Executive Session on September 22, 2014 following the Regular Monthly Meeting,on October 1, 2014 for an Education Workshop/Executive Session, on October 6, 2014 following the Planning Committee Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
  Mr. Miller reported above.
2. Appointment of Nomination Committee. [Motion; Discussion; Public Comment; Roll Call Vote]
  Mr. Miller asked for nomination of chair of Nomination Committee.
  
  Motion, Miller, Second, Leopold-Sharp; Mrs. Schroeder to serve as chair of Nomination Committee.
  
  A discussion continued and board members interested in running for a position should let Mrs. Schroeder know.
  
  Roll Call Vote, all present, yes. Motion passed 9-0.
  
  Mr. Miller announced board members interested in being part of this year’s Nominating Committee should notify Mrs. Schroeder in the next seven days. The Nominating Committee meeting must be announced and take place prior to the first meeting in December.
3. Recognition of Service.
  Philip H. Spare, Esquire – Solicitor
  
  Mr. Miller acknowledged Mr. Spare for his years of service as Solicitor to the District and presented him a certificate of appreciation. Mr. Spare will be moving to Colorado.
Superintendent’s Report – Dr. Merkle
1. Congratulations to the 2014 National Merit Students!
  1. 2014 National Merit Program Commended Students
    Jessica Clancy, daughter of Keith and Jennifer Clancy
    Michael Peck, son of Michael and Susan Peck
  2. 2014 National Merit Program Semifinalist
    Alison Liu, daughter of Ambrose Liu and To-Nhu Vu
    
    Dr. Merkle recognized the National Merit Students stated above. Michael Peck was unable to attend this meeting due to his participation in the soccer play-off game this evening. Congratulations was extended and a certificate of accomplishment was presented to the students.
2. Student Enrollment Report
  Dr. Merkle highlighted above.
  
  A discussion continued and Dr. Merkle will research the number of York Adams Academy students and report to the Board.
3. Wellspan Signs. Closing on the final piece of the contract between Wellspan and the District, Wellspan provided four banners at a cost of $1000 per banner. Two banners are hanging in the High School Stadium, one at the Trojan Field and one at the Middle School Field.
  Dr. Merkle reported above.
4. Early Learning Initiative Timeline
  Dr. Merkle highlighted above. The survey was distributed and the administration is pleased with the very good response rate at this time. Many expressed interest in before and after school program and the extended half day. The administration will provide updated information at the November Planning Committee meeting.
  
  Dr. Merkle responded to questions from Board members. The survey information went out to parents via Blackboard notification system email. There is no closure date for the survey at this time and we continue to gather email addresses to create a database for future use. The partnership term would be one year with an annual renewal.
  
  An opportunity was provided for public comment. There was none at this time.
5. Administrative Transition
  Dr. Merkle reviewed above information and noted the new leadership team at the Middle School is going very well.
  
  Dr. Merkle responded to question from Board member about the Administrative Regulations. PA School Boards Association (PSBA) drafts a sample, similar to procedure with policy and administration reviews and amends.
6. Dr. Merkle reported that Evan Sharp, YS graduate and Pinterest co-founder, visited the high school and interacted with students today. Evan spoke of his experience in high school, college and his success with much humility.
Business Office Report – Ms. Mason
1. Johnson Control Presentation
  Ms. Mason introduced Nick Suracik from Johnson Control.
  
  Mr. Suracik provided handout to board members. He reviewed the report following a full year worth of data to review. The District achieved a savings of $94,000 which is 26% above of what we had calculated. Lighting upgrades and piping insulation were biggest places for savings. We look forward to continued savings each future year. We plan to provide a report after the second year and another report is available if needed following year three. In the future, Johnson Control could be used as procurement vehicle to get competitive bids, execute things in-house with an add-on to the contract and review other facility challenges.
2. Informational:
  Bond Rating – For the 2014 Bond Issue, Standard & Poor’s Ratings Services notified the District that our Bond Rating is A with a Stable Outlook. This is unchanged from the upgrade that took place earlier in the year.
  
  Ms. Mason highlighted above information.
3. Closing of Student Activity Account – RENEWW. This item was discussed at the August Planning Committee Meeting. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Clancy, Second, Friereich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. Authorization to Solicit Proposals for a York Suburban School District Early Learning Program.The administration recommends approval of advertising and soliciting for proposals for the purpose of a York Suburban School District Before and After School Child Care and Half Day Kindergarten Enrichment programs with the possible option of a summer program for 2016 and beyond and the addition of a pre-school program in the fall of 2016 or 2017. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above information.
  
  Motion, Bates, Second, Shaffer; Approval of above.
  
  A discussion continued. Points of the discussion included – this information is usually placed in the newspaper and sent to preferred groups; suggestion to include the information on the website with placement at the recommendation of the administration.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
5. Food Service Department Report
  1. Dining Review Report for August and September
    Ms. Mason highlighted above.
  2. Sales Report
    Ms. Mason highlighted above.
    
    A discussion continued. Points of the discussion were – caffeinated coffee is available in the library for students; thanks to Whitsons for choosing to have local fruits and veggies available for students.
Student Board Representative Report – Miss Renjilian
Miss Renjilian reported the district boys soccer game is taking place this evening, girls volleyball will participate in the YAIAA Tournamnent Quarter Finals. Senior night will be held for cheerleading, football and band. The Trojan Color Clash Run/Walk will be held on Friday by the High School Student Council which is a fundraiser for the miniTHON. Later this week, Link Crew is having a pumpkin carving contest with the freshmen. There is a band competition this Saturday at South Western. Auditions for the Trojan Theater play, “Arsenic and Old Lace”, will be held this week. During National School Lunch week last week, high school athletes went to the elementary schools to encourage students to “get into school lunch”. Last week PSATs were held. In German classes students gave a presentation on a certain topic in competition format and seniors won the competition. The marking period ends this week and students are preparing accordingly. The middle school band went to the parade in Mt. Wolf. Last week, during the Dover homecoming weekend, the high school band was invited to be part of their parade. The Trojan Theater play recently was an interesting way to learn about Shakespeare. The students appreciated Evan Sharp taking his time to visit and share his experiences.

Committee Reports – Mr. Miller

Communications Committee Report – Mrs. Schroeder
1. The minutes of October 6 are provided.
  Mrs. Schroeder highlighted above and noted that a community budget meeting will be scheduled probably in January like previous years.
2. The Activities Report and Communication Report are provided.
  Mrs. Schroeder reported above.

Personnel Committee – Ms. Shaffer

[Consent Agenda: You have before you the Personnel Report which includes resignation, employment, re-appointment of winter coaches, additional substitute teachers, additional guest teacher, volunteer coaches for winter and spring and building volunteers. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Shaffer, Second, Leopold-Sharp; Approval of consent agenda items on the personnel committee report. Roll Call Vote, all present, yes. Motion carried 9-0.

Resignation

Recommend Board approval of the resignation of Cathy Livingston, Instructional Support Aide at Yorkshire Elementary, effective October 17, 2014.
Employment
1. Recommend the appointment of Amy Chapman as Middle School Musical Music Director at the salary of $1,048 which represents Step 1 of the Extracurricular Salary Schedule.
2. Recommend the employment of Alicia Erickson as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.50, effective October 21, 2014.
3. Recommend the appointment of Jacqueline Geiple as Green Club Advisor at the salary of $258 which represents Step 1 of the Extracurricular Salary Schedule.
4. Recommend the employment of Colby Herrington as a Substitute Custodian at the hourly rate of $9.50, effective October 21, 2014.
5. Recommend the employment of Hope Kowalewski as Assistant Swimming Coach at the salary of $4,175 which represents Step 4 of the Extracurricular Salary Schedule.
6. Recommend the re-appointment of Molly McAuliffe as Middle School Musical Director at the salary of $1,602 which represents 100% of Step 2 of the Extracurricular Salary Schedule. After being re-appointed as a shared position at 50%, the staff member who was sharing the position with Ms. McAuliffe resigned.
7. Recommend the employment of Alexis Snell as Assistant Cheerleading Coach at the salary of $2,038 which represents Step 2 of the Extracurricular Salary Schedule.
8. Recommend the employment of Mary Wasti as an Office Aide at the Middle School at the hourly rate of $10.50 effective October 21, 2014.

Re-Appointment of Winter Coaches for 2014-15

Dustin Boeckel	Head Boys Basketball	Step 4	$7,634
Kevin Wood	JH Boys Basketball	Step 4	$4,384
Jamie McFadden	Assistant JH Boys Basketball	Step 4	$4,114
Jessica Barley	Head Girls Basketball	Step 4	$7,634
Nicholas Staab	JV Girls Basketball	Step 3	$4,972
Amy Scerbo	JH Girls Basketball	Step 4	$4,384
Brian Gentzyel	Head Wrestling	Step 4	$6,374
Michael King	Assistant Wrestling	Step 4	$3,576
Erik Kuntz	JH Wrestling	Step 4	$4,298
Ryan Fant	Assistant JH Wrestling	Step 3	$2,811
Craig Brennan	Head Swimming	Step 4	$8.779
Mike Appleby	1^st Assistant Swimming	Step 4	$5,439
Jeanette Day	Assistant Swimming	Step 2	$2,922
Leslee Yoder	Head Cheerleading	Step 4	$3,827
Janell Sitler	JH Cheerleading	Step 3	$1,956

Additional Substitute Teachers for 2014-2015

Valerie Eberly

Lisa Little

Kay Matthews

Elise Olsen

Alexandra Rockwell

Bryan Tuer

Christopher Wagner
Additional Guest Teacher for 2014-2015
Edward Fox
Volunteer Coaches for Winter 2014-2015

Thomas Staab

Girls Basketball

Joseph Hasenfuss

Boys Basketball

Michael Mountz

Wrestling

Melissa Martin

Wrestling
Volunteer Coach for Spring 2014-2015

Roger Marquis

Baseball
Building Volunteers for 2014-2015
Kimberly McKenna
Amanda Rivera

Policy Review Committee – Ms. Bates
1. Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Bates, Second, Leopold-Sharp; Approval of above.
  
  An opportunity was provided for public comment There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Additional Committee Reports
Ms. Leopold-Shart reported the next Finance Committee meeting is scheduled on October 29 and the Audit Report will be presented.

Lincoln Intermediate Unit Board Report – Mr. Sears
The “…by Dawn’s Early Light”, highlights of the LIU Board Meeting of October 7, is provided.

Mr. Sears highlighted above.

Mrs. Shaffer asked about the campaign for education funding and if this will be a discussion item at next Communications Committee meeting. Dr. Merkle replied she will plan to add to the meeting agenda on November 3.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported that budget preparation has begun and there has been no tuition increase for the last several years and there may be slight increase for 2015-16 school year.
York Area Tax Bureau Report – Ms. Mason
Ms. Mason reported the next meeting is October 27.
York County School of Technology – Mrs. Schroeder
No report
Recognition of Visitors
Mr. Miller thanked everyone for attending this evening’s meeting.
Committee Meeting Schedule
July to December

Mr. Miller reported above information is available.
Public Comment
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:30 PM.

An Executive Session was held following the meeting.

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