Minutes 2017-02-27

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 27, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

A Board Education Session will be held prior to this meeting at 6:00 PM.

M I N U T E S
(approved on March 20, 2017)

General Business
Call to Order - Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Stuart Peyton (Student Representative)
  
  Members not present – Emily Bates
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Special Meeting and Planning Committee Meeting of February 13, 2017 and the Regular Monthly Meeting of January 23, 2017. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes were approved as submitted.
Treasurer’s Report - Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions any any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of January 31, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report - Ms. Leopold-Sharp
1. The Board met following the Special Meeting on February 13, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold- Sharp reported above.
2. The Board met prior to this evening’s meeting in an Education Workshop as permitted by Section 707 of the Sunshine Act. No official action was taken.
  Ms. Leopold-Sharp reported above.
Superintendent’s Report - Dr. Merkle
1. Dr. Merkle reported the Jewish Community Center was evacuated earlier today due to a bomb threat and 150 students from the day dare facility were moved to the high school. The District was very pleased to be able to assist as we continue our good relationship with our neighbors. The process went very smooth with communication and the JCC was very prepared for this type of situation.
2. Student Enrollment Report
  Dr. Merkle reported above.
3. The Administration recommends Board approval of the implementation of an Emotional Support Program at the primary level. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  Dr. Merkle thanked the Board for their support to provide another growth opportunity for the primary level. Congratulations and thanks were extended to Mrs. Hasenfuss and the current ES teachers for their outstanding work in paving the way to provide growth for this program.
4. Board members are invited to meet with East York Elementary staff members on February 28 at 7:30 AM for an informal Breakfast with the Board.
  Dr. Merkle reported above.
5. Dr. Merkle asked Board members to share any food allergies with her before the next meeting.
Business Office Report - Ms. Mason
1. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2017-18 General Operating Budget. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the proposed York Adams Academy 2017-18 General Operating Budget. [Motion; Discussion; Roll Call Vote]
  Motion, Frereich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends awarding the bid to TRS Roofing, Inc for the High School Roof Replacement in the amount of $2,311,000. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Freireich; Approval.
  
  A discussion continued and the point was – this bid was vetted by both the solicitor and the architect.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends awarding the bid to A-Turf for the Synthetic Turf Replacement at the Stadium in the amount of $579,339. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Posenau; Approval.
  
  A discussion continued and the point was – this is the same company that did Trojan Field turf replacement.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
5. The Administration recommends Board approval of the contract with SimplexGrinnell in the amount of $38,562 for the High School Fire Alarm Panels. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Frereich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
6. The Administration recommends Board approval of the Letter of Understanding with Invent Now, Inc. to provide curricula and course materials for the summer education enrichment program for a license fee of $6,250 for the program. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
7. The Administration recommends Board approval of the Engineering Services contract with Barton Associates, Inc. for the High School Water Heater Replacement project for a cost of $14,500. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich; Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
8. The Administration recommends Board approval to advertise and solicit bids for the High School Water Heater Replacement project. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval.
  
  A discussion continued and the point was – there was Facilities Committee meeting discussion last week on this item and it was encouraged for a summer project and the anticipated cost was approximately $360,000.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
9. Informational:
  1. Budget Update
    Ms. Mason shared and explained handouts to Board members.
  2. Food Service Department Report
    1. Dining Review Report for January
      Ms. Mason reviewed above and noted the safety concerns noted on page 4 are being discussed with the architect.
    2. Sales Report
      Ms. Mason reported above.
Student Board Representative Report - Peyton Stuart
Mr. Stuart reported mini-THON was a huge success with 460 students attending. Students raised $70,820.17, many activities took place throughout the evening and it was an incredible experience. The Quiz Bowl Team was involved in a match today. An athletic report was provided. The Musical, The Pajama Game will be shown this weekend at the high school. The end of the third marking period is approaching quickly.

Committee Reports - Ms. Leopold-Sharp

Communications Committee Report - Ms. Shaffer
1. The minutes of December 1 are provided.
  Ms. Shaffer reported above.
2. The Activity and Communications Reports are provided.
  Ms. Shaffer reported above.
Facilities Committee Report - Mrs. Freireich
The minutes of November 16 are provided.

Mrs. Freireich reported above.

Personnel Committee Report - Mr. Eden

There is an Addendum at the end of this agenda with additional items.

Consent Agenda [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, leave of absence, granting of professional tenure, building reassignments, guest teacher, volunteer spring coach, volunteers and substitute teacher. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Eden, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Dr. Merkle commented on the retirements that were approved this evening with outstanding personnel with many years of service. Ms. Nestler in attendance this evening was introduced.

Mrs. Schroeder commented on the retirement of teachers having a total of 92 years of teaching years.

Retirement
1. Recommend Board approval of the retirement of Judith Everett, Administrative Assistant for Guidance at the Middle School, effective June 30, 2017. Mrs. Everett is retiring after having served 27 years with York Suburban School District.
2. Recommend Board approval of the retirement of Robert Laird, Chemistry Teacher at the High School, effective the last day of the 2016-2017 school year. Mr. Laird is retiring after having served 35 ½ years in education, all with York Suburban School District.
3. Recommend Board approval of the retirement of Cynthia Landis, Administrative Assistant to the Assistant Superintendent, effective July 31, 2017. Mrs. Landis is retiring after having served 25 years in education and 15 years with York Suburban School District.
4. Revision - Recommend Board approval of the retirement of Dr. Lorena Mummert, Math Teacher at the High School, effective the last day of the 2016-2017 school year. Dr. Mummert is retiring after having served 21 years in education and 20 with York Suburban School District.
5. Recommend Board approval of the retirement of Janifer Nolte, 4^th Grade Teacher at Indian Rock Elementary, effective the last day of the 2016-2017 school year. Mrs. Nolte is retiring after having served 36 years in education and 28 with York Suburban School District.
Resignation
Recommend Board approval of the resignation of Louis Materia as a Custodian at the Middle School, effective February 13, 2017.
Appointment
1. Recommend the appointment of Amy Kendrick as Grade K-12 Library Media Department Chairperson for the term of April 4, 2017 through June 30, 2017, at the stipend of $400.
2. Recommend the appointment of Amy Kendrick as Grade K-12 Library Media Department Chairperson for the term of July 1, 2017 through June 30, 2018, at the stipend of $2,000.
Employment
1. Recommend the extension of employment of Alexis Brown as a full-time substitute Learning Support Teacher at East York Elementary and Yorkshire Elementary effective March 27, 2017, through the last day of the 2016-2017. This will require a retroactive pay adjustment from a daily rate of $105 to the salary of first step of the bachelor’s schedule prorated from December 19, 2016.
2. Recommend the employment of Matthew Ensminger as Assistant Boys Lacrosse #1 Coach at the salary of $2,431 which represents Step 1 of the Extracurricular Salary Schedule.
3. Recommend the employment of Kerstin Lane, currently a part-time custodian at East York Elementary, as a full-time custodian at the Education Center/Indian Rock Elementary/Maintenance Building effective March 1, 2017.
4. Recommend the employment of Jed Larkin as Co-Assistant Baseball #2 Coach at the salary of $1,418 which represents 50% of Step 2 of the Extracurricular Salary Schedule.
5. Recommend the employment of Kraig Reinhold as Co-Assistant Boys Lacrosse #2 Coach at the salary of $975.50 which represents 50% of Step 1 of the Extracurricular Salary Schedule.
6. Recommend the extension of employment of Carrie Smeltzer as a long-term substitute Music Teacher at the Middle School effective March 16, 2017, through the last day of the 2016-2017 at the daily rate of $105.
Leave of Absence
1. Recommend Board approval of the request of Catherine Braun, Science Teacher at the High School, for a FMLA leave of absence starting on or about April 7, 2017 through the end of the 2016-2017 school year.
Granting of Professional Tenure
Recommend awarding of professional status/tenure to the following temporary professional employee who has completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year has performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective February 27, 2017.

Jacqueline Geiple

High School Art Teacher

Building Re-assignments for 2016-2017

Name	Position	Building Assignment 7-1-16	Building Re-assignment effective 3-1-17
Cari Flora	Custodian	Ed. Center/Indian Rock/Maint.	High School
Lacey Harlacker	Custodian	Yorkshire Elementary	Middle School
Kristen Shelley	Custodian	High School	Yorkshire Elementary

Recommend the employment of the following Guest Teacher at the daily rate of $100, effective February 28, 2017:
John Sorenson
Recommend Board approval of the following Volunteer Spring Coach for 2016-2017:
Peter Smith – Track
Recommend Board approval of the following Volunteers for 2016-2017:

Ronda Abel

Lauren Ackley

Iva Berkebile

Karen Burkholder

Rebecca Countess

Sarah Coy

Ronald Daugherty

Kim Hughley

Nicole Kinard

Linda Koller

Craig Nestlerode

John Senft

Tracey Smeltzer

Tracey Smith

Ashley Turner

Policy Review Committee Report - Mr. Thoman
1. The minutes of December 13 and January 17 are provided.
  Mr. Thoman reported above.
2. The Policy Review Committee recommends Board approval of the following policy revisions.
  1. 100 Comprehensive Planning
  2. 102 Academic Standards
  3. 105 Curriculum
  4. 105.1 Review of Instructional Materials by Parents/Guardians and Students
  5. 106 Guides for Planned Instruction
  6. 307 Student Teachers/Interns
  7. 336 Personal Necessity Leave
  8. 810.2 Transportation – Video/Audio Recording
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Thoman, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Additional Committee Reports
Ms. Leopold-Sharp asked for additional committee reports. There were none at this time.
Lincoln Intermediate Unit Board Report - Mr. Robinson
Mr. Robinson reported his term with the LIU Board will conclude in June.
York Adams Academy Report - Mrs. Freireich
Mrs. Freireich reported there are currently 11 students enrolled at YAA. A Board meeting is scheduled tomorrow evening.
York Adams Tax Bureau Report - Ms. Mason
Ms. Mason reported a re-organization meeting was held on January 30.
York County School of Technology - Mrs. Schroeder
Mrs. Schroeder reported Alex Weinrich, YS student at YCST, won a gold medal in Electrical Construction Wiring at the SkillsUSA Regional Competition held in January. YS is very proud of this accomplishment.
Recognition of Visitors
Ms. Leopold-Sharp extended a welcome to visitors.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:32 PM.

An Executive Session was held held following meeting to discuss personnel matters.

ADDENDUM

TO: Members of the York Suburban School Board
FROM: Michele A. Merkle, Ed.D., Superintendent
DATE: February 27, 2017
SUBJECT: Addendum to the Agenda for the Regular Monthly Meeting of February 27, 2017

VII. Committee Reports - Ms. Leopold-Sharp

C. Personnel Committee Report - Mr. Eden

4. Employment

Name:	Rosemary J. Nestler
Education:	Mt. Pleasant Junior-Senior High School, Mt. Pleasant, PA, Diploma; St. Vincent College, B.A. in English; University of Pittsburgh, M.S. in Library & Information Science
Certification:	Library Science K-12
Contract:	Professional Contract
Salary:	$62,700 (salary to be pro-rated based on start date) – M.S. – Step 1
Assignment:	Library Media Specialist – Middle School
Effective:	On or about April 4, 2017 (pending completion of employment documents)

h. Recommend the employment of Anthony Giuffrida as Co-Assistant Boys Lacrosse #2 Coach at the salary of $975.50 which represents 50% of Step 1 of the Extracurricular Salary Schedule.

8. Additional Guest Teacher:

William Byrne

10. Additional Volunteers:

Deborah Sellman

Danielle Why

11. Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective February 28, 2017:

Ana Paul

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