Minutes 2017-03-06

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MARCH 6, 2017 - 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on March 20, 2017)

General Business

Call to Order - Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Alligiance to the Flag.
2. Roll Call
  Members present – Emily Bates, Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman
  
  Members not present – John Posenau, Peyton Stuart (Student Representative)
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Livia Demopoulos, 850 Plymouth Road – high school student shared results (handout and verbally) of a survey she did as an action step for her research project on the importance of arts education
  
  Kiralyn Coleman, 331 S. Kershaw Street – high school student shared results (handout and verbally) of a survey she did as an action step for her research project on phys ed class in high school
Board President’s Report - Ms. Leopold-Sharp
1. The Board met following the February 27, 2017 Regular Monthly Meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing Personnel matters. No official action was taken.
  Ms. Leopold-Sharp reported above.
2. The Board will meet following this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of personnel contract discussion. No official action will be taken.
  Ms. Leopold-Sharp reported above.
Superintendent’s Report - Dr. Merkle
School Division Report – Elementary

Dr. Gulley and Dr. Fuhrman presented above.
Business Office Report - Ms. Mason
1. The Administration recommends awarding the bid to ___ for the Middle School Curb project in the amount of $___.
  Ms. Mason reported above and shared the bid opening is scheduled March 13 at 10:00 AM.
2. The Administration recommends awarding the bid to ___ for the East York Kitchen Modification project in the amount of $___.
  Ms. Mason reported above and shared the bid opening is scheduled March 14 at 2:30 PM.
  
  A discussion continued and the points were – some recommendations came from recent health inspection and it ws decided to combine these recommendations with other planned equipment replacement to this modification project and funds will be coming out of the food service fund.
3. The Administration recommends awarding the bid to ___ for the High School Stadium Security Enhancement project in the amount of $___.
  Ms. Mason reported above and shared the bid opening is scheduled March 14 at 2:30 PM.
4. The Administration recommends awarding the bid to ___ for the High School Door Replacement and Secure Access project in the amount of $___.
  Ms. Mason reported above and shared the bid opening is scheduled March 14 at 2:30 PM.
5. The Administration recommends the Board approve an annual contract with Tomlinson Bomberger for fertilizer, weed and grub control District wide for a total of $6,020.
  Ms. Mason reported above.
6. Ms. Leopold-Sharp reported that Mr. Posenau, Finance Committee chair, asked the Board to delay the budget update report until next meeting when he is back in town from business.
Student Board Representative Report - Peyton Stuart
Mr. Stuart was absent
Committee Reports - Ms. Leopold-Sharp
1. Finance Committee - Mr. Eden
  1. The minutes of January 25 are provided.
    Mr. Eden reported above.
  2. The Finance Committee recommends the Board approve a ___ year contract with ___ for transportation for 2017-18 through 2021-22.
    Mr. Eden reported above.
  3. Committee discussion on advertising with banners.
    Mr. Eden reported above. The committee discussed a request for advertising in the gymnasium with banners and the committee will be recommending we not do this based on appearance, time spent by Administration and precedent going forward.
2. Policy Review Committee - Mr. Thoman
  1. The Policy Review Committee discussed the operation for the future of the committee. The committee recommends the following:
    1. Committee meetings on a quarterly basis to review policies
      1. identified for revision by PA School Boards’ Policy News Network (PNN) quarterly reviews
      2. identified for significant revision by the Administration
      3. identified by the Board
    2. Administrative reviews of policies on a cyclical basis
    3. Board Planning Committee meeting agendas would contain a Policy Review Committee report in three sections:
      1. Policies reviewed by committee
      2. Policies reviewed by the Administrative Team with no change
      3. Policies reviewed by the Administrative Team with minor revisions
    4. Upon request of the Board any policies can be sent (back) to the committee for review.
      Mr. Thoman reported above and added that an extensive review of policies took place during the past several years. Most policy changes are taking place from PSBA quarterly reviews and Adminisrative recommendations.
      
      A discussion continued and the point was – this will go into effect immediately.
  2. The Policy Review Committee will be recommending approval of the following policy revisions.
    1. 251 Homeless Students - substantive changes as recommended by PSBA
    2. 255 Educational Stability for Children in Foster Care (New)
    3. 004-BOG-7 Oath of Office Certificate (New)
    4. 200 Enrollment of Students - no recommended changes
    5. 201 Admission of Beginners - no recommended changes
    6. 202 Eligibility of Nonresident Students - no recommended changes
    7. 203 Immunizations and Communicable Diseases - no recommended changes
    8. 203.1 HIV Infection (Delete) – dated language – covered in 203
    9. 205 Postgraduate Students - no recommended changes
    10. 206 Assignment Within District - no recommended changes
    11. 207 Confidential Communications of Students - no recommended changes
      Mr. Thoman reported above and no additional discussion took place. These policies will be on the March 20 Board meeting agenda.
3. Additional Committee Reports/Announcements
  Ms. Leopold- Sharp asked if there were additional committee reports or announcements.
  
  Ms. Shaffer reported on the Breakfast with the Board held recently at East York Elementary with five Board members, Dr. Merkle, Dr. Maloney and Dr. Fuhrman with nearly all of the East York staff in attendance. Many staff members partipated in discussions. This session concluded a two year effort to visit all buildings. It was suggested to have this topic on the next Fireside Chat agenda to see if this should be continued. One of the Board members shared attending the Breakfast with the Board at East York was a good experience.
Lincoln Intermediate Unit – Mr. Robinson
A Board meeting is scheduled tomorrow evening.
York Adams Academy - Mrs. Freireich
No report
York County School of Technology - Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of February 23 is provided.

Mrs. Schroeder reported above.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.

Mrs. Freireich shared that she has enjoyed the musicals that were held around the District the last several weeks and extended thanks to students, teachers, parents and community.

A discussion took place about the possibility of Northern York School District joining YAIAA with anticipated start date of 2018-19. There will be a vote in the future. YAIAA is well run in operation and systems and our teams have been competitive with Northern York SD.
Comments and/or Questions from the Public. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:46 PM.

There will be an opportunity for public comment at the end of each report.

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

Ms. Leopold-Sharp announced an Executive Session will be held.

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