Minutes 2012-01-23

1. Call to Order – Mr. DeHaas
   1. Pledge of Allegiance to the Flag
      Ms Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
   2. Roll Call 
      Members present – Emily Bates, Jennifer Clancy, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer
      Members not present – John DeHaas, Michael Hogg (Student Representative)
   3. Public Comment 
      An opportunity was provided for public comment.
      John Wasilewski, 1345 Hilltop Place – suggest longer spring break for guaranteed family time and additional days in the summer on the 2012-13 calendar.

      Dr. Orban provided an explanation about the inclement weather day this past September due to Tropical Storm Lee and the state of emergency due to flooding.  The district did submit a request to the state to not have to make up the day due to the state of emergency but the request was denied. 

      Karen Gleba, 930 Arlington Rd – also present was James Gleba (husband) and Alex Gleba (son) – request for our son to be a tuition student at York Suburban School District in 3rd grade.  Mr. Gleba added that he would like to advocate what is best for our son.
       

   4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Board Meeting of December 19, 2011 and the Minutes of the Planning Committee Meeting of January 9, 2012.  [Approve as submitted/corrected]
      Ms. Leopold-Sharp reported that the minutes are approved as submitted.

1. Approval of Treasurer’s Report as of 12/31/11 [File for audit]  The Treasurer’s Report, Summary Report and Check Summary are provided. 
2. Fund Account Reports showing balance as of 12/31/11
   1. Food Service Fund – $102,904.67 
   2. Capital Reserve Fund – $254,608.84
   3. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,378,235.04
3. Payment of Bills
   1. General Fund-2011-12 – $1,237,067.79
   2. Food Service Fund – $136,329.62
   3. Capital Reserve Fund – $30,117.60
   4. Capital Projects Fund-Bond Series of 2006 & 2007 – $94,425.83

1. Executive Session.  The Board met in executive session following the December 19, 2011 Regular Monthly Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.  
   Ms. Leopold-Sharp reported above information. 

1. Student Enrollment Report.  The Student Enrollment Report is provided. 
   Dr. Orban reported above information. 
2. Congratulations to High School Students for scoring 800 on Scholastic Aptitude Test.
   1. Thomas Garncarz, son of John and Anne Marie Garncarz – 800 Writing
   2. Maggie Sullivan, daughter of Gregory and Rowena Sullivan – 800 Reading 
      Dr. Orban reported above information. 
3. Grant received for German IV Students.  Mrs. Falatovich, High School German Teacher, reported a grant was received from the Central Pennsylvania Holocaust Education Fund of The Foundation for Enhancing Communities, modeled on a fund established in memory of Sidney Slotznick by his widow, Diana J. Slotznick, and is being used to send High School students to the US Holocaust Museum in the spring. 
   Dr. Orban reported above information. 
4. Non-Resident Tuition Student.  Based upon the request for admission of Student No. 212713, the Board will discuss and vote on this request.  [Motion and Vote]  
   Motion, Shaffer, Second, Schroeder; Approval of Student No. 212713 as a Non-Resident Tuition Student.  Roll Call Vote, all present, yes, except Kirk, abstain, Sears, no.  Motion carried 7-0-1.
5. Technology Update.  Dr. Merkle and Mr. Henry will provide an update. 
   Mr. Henry provided a technology update to the Board.

   A discussion continued.  Points of discussion included – streaming videos are produced with portable video cameras by teacher and a desktop application converts files appropriately; dialing in on an outside telephone line and dialing the person’s extension allows immediate connection with the exception of classrooms as the system is set for calls to go to voice mail during the school day; the technology department has really enhanced many things in the district; completing back to school forms on-line is part of the transition and is not available at this time; new student registration process is now all electronic; logs will be checked to see the use of the electronic district newsletter and Facebook district page; the High School and Middle School newspapers will soon be going to electronic format.

6. State of the District Mid-Year Report/Superintendent’s Survey.  Dr. Orban will provide information on District Mid-Year Report and Superintendent’s Survey.   
   Dr.  Orban reviewed the above information.

   Mrs. Clancy stated the N/A choice on the Superintendent’s Survey may be answered for different reasons and may distort the results.

7. School Board Recognition Month.  The Pennsylvania School Boards Association has designated January as School Director Recognition Month as a fitting time for educators and citizens across the Commonwealth to show their appreciation to those unpaid citizen volunteers who serve public education.  Dr. Orban would like to recognize our Board of School Directors at this time.  
   Dr.  Orban recognized the Board members with student artwork around the room and presented certificates of appreciation to all board members. 

1. The annual Academic Standards & Curriculum Meeting is February 15 at 6:30 PM in High School Room 121/123.  
   Mrs. Clancy thank the administrators for sharing the items from students, the artwork and videos.  She reported above information and added the end time for the meeting is 8:00 PM.  All Board members will receive an agenda prior to the meeting.

1. The Communications Report is provided. 
   Mrs. Schroeder reported above information. 
2. The next Communications Committee meeting is scheduled February 13 at 6:00 PM.  
   Mrs. Schroeder reported above information. 

1. The next Facilities Committee meeting is scheduled February 1 at 5:30 PM.  
   Ms.  Leopold-Sharp reported above information.  Mr. DeHaas has asked the Facilities Committee to discuss possible cosolidation of schools and the committee will bring information back to Board for discussion.

1. The next Finance Committee meeting is scheduled February 8 at 7:30 AM. 
   Mr.  Miller reported above information. 

1. Consent Agenda:  You have before you the Personnel Report which includes employment, requests for leave of absence, approval of disability benefits, retirements, resignations, granting of professional status/tenure, substitute teachers, and guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; roll call vote. 

   Motion, Shaffer, Second, Bates; Approval of the Personnel Committee Report including item on Addendum.  Roll Call Vote, all present, yes.  Motion carried 8-0.

   Mrs. Shaffer acknowledged all of the retirees and added their loyalty and dedication to the district will be missed.

   Mrs. Schroeder stated with tonight’s retiring teachers, there is a total of 140 years of education service.  That will be a great loss to the district.  Thanks was extended to the retirees for serving the students very well.

2. Employment  
   1. Recommend the employment of Cheryl Bowman as a 33% full-time substitute Computer Teacher at the Yorkshire Elementary School for the second semester of the 2011-2012 school year at the salary of $46,875 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon the length of her employment. 
   2. Recommend the employment of Angela Edel, who is currently a 60% Business Education Teacher at the High School, as full-time Business Education at the Middle School and High School beginning January 17, 2012.
   3. Recommend the employment of Mary K. Hand as a full-time substitute English Teacher at the High School beginning September 30, 2011.  Mrs. Hand started the position as a long term substitute at the daily rate of $105.  The end date of the position has changed to March 28, 2012 which makes it a full-time substitute position at the salary of $46,875 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon the length of her employment.
   4. Recommend the appointment of Thomas Lubaszewski as Assistant Baseball Coach at the salary of $2,239, which represents Step 1 of the Extracurricular Salary Schedule.
   5. Recommend the employment of Angela Pessognelli as a Substitute Intervention/Kidwriting Aide at the hourly rate of $9.55, effective for the 2011-2012 school year.
   6. Recommend the employment of Kathryn Raybin as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-2012 school year.
   7. Recommend the appointment of Jared Moore as the Middle School Musical Set Construction person at the salary of $561 which represents Step 1 of the Extracurricular Salary Schedule.
   8. Recommend the employment of Ashley Russell as a long term substitute teacher for Amy Mason, 4th Grade Teacher at East York Elementary School, at the daily rate of $105 starting December 12, 2011 through January 27, 2012.
   9. Recommend the employment of Ashley Russell as a long term substitute teacher for Louise Hasenfuss, 4th Grade Teacher at Indian Rock Elementary School, at the daily rate of $105 starting March 9, 2012 through approximately April 20, 2012. 
3. Requests for Leave of Absence
   1. Recommend Board approval of the request of Melissa Miller, 5th Grade Teacher at East York Elementary School, for a disability leave for maternity purposes starting on or about April 14, 2012 through approximately May 25, 2012.
   2. Recommend Board approval of the request of Karen Wasbers, Lunchroom Aide at East York Elementary School, for an unpaid leave of absence for restoration of health starting November 21, 2011 and extending for an undertermined period not to exceed one year.
4. Approval of Disability Benefits
   1. Recommend Board approval of the extension of disability benefits for Beth Landau, English Teacher at the High School, through the end of the third marking period pending final authorization by her physician. 
5. Retirements
   1. CORRECTION to Agenda of December 2011 – All of Lonna Ashton’s 28 years in education were with York Suburban School District.
   2. Recommend Board approval of the retirement of Pamela McIntosh, Reading Specialist at Indian Rock Elementary School, effective at the end of the 2011-2012 school year.  Mrs. McIntosh is retiring after having served 38 years in education, all with York Suburban School District.
   3. Recommend Board approval of the retirement of Patricia Rinkevich, 5th Grade Teacher at Indian Rock Elementary School, effective at the end of the 2011-2012 school year.  Mrs. Rinkevich is retiring after having served 20 years in education and 19 years with York Suburban School District.
   4. Recommend Board approval of the retirement of David Wint, Computer Teacher at the Middle School, effective at the end of the 2011-2012 school year.  Mr. Wint is retiring after having served 25 years in education and 23 years with York Suburban School District.
6. Resignations
   1. Recommend Board approval of the resignation of Stephanie Barnes as JV Softball Coach effective January 17, 2012.  Mrs. Barnes has accepted the position of Varsity Head Coach.
   2. Recommend Board approval of the resignation of Nancy Lewis, Lunchroom Aide at East York Elementary School, effective January 3, 2012.
7. Granting of Professional Status/Tenure.  Recommend awarding the professional status/tenure to the following temporary professional employee who has completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year has performed satisfactorily [Section 1108 of the Public School Code of 1949 as amended by Act 16 of 1996].”  This professional status should be effective January 23, 2012.

   Holly Davis

8. Substitute Teachers and Guest Teachers  
9. The next Personnel Committee meeting is scheduled February 13 at 2:00 PM.

1. 2012-13 School Calendar.  The administration recommends approval of the draft 2012-13 school calendar.  [Motion and Vote]  
   Ms. Leopold-Sharp reported the draft calendar was discussed at length in Communications Committee meetings and briefly at this month’s Planning Committee meeting.  The draft does include a three day weekend in May.

   A discussion continued.  Points of the discussion included – thanks was extended to Communications Committee and adminsitration for sending out calendar survey, several people have expressed to Board member desiring a protected spring break and perhaps another survey could be taken for future calendar planning, will not be supporting calendar because of no protected spring break which leads to difficulty to plan for time with family; inquiry about having common calendar for the county districts.

   Dr. Orban replied that each district does their calendar differently, some delay because of building projects, one district’s association brings a calendar to the administration and each Board has their own preferences when to start and end the school year.  This has been discussed at the Superintendent level.

   The discussion continued.  Having graduation scheduled during mid-week is not ideal for family members traveling from out of town, Monday or Thursday would be ideal.

   Motion, Leopold-Sharp, Second, Bates; Approval of the 2012-13 calendar.  Roll Call Vote, all present yes, except Clancy, Shaffer, no.  Motion carried 6-2.

2. The next Planning Committee meeting is scheduled February 13 at 7:30 PM. 
   Ms. Leopold-Sharp reported above information. 

1. The next Policy Review Committee meeting is scheduled February 16 at 3:45 PM. 
   Ms. Bates reported above information.

1. “…by Dawn’s Early Light” outlining the highlights of the January 3 LIU Board Meeting is provided. 
   Mr. Sears reported above information and highlighted the one action that allowed two past Board members to serve on the Negotiations Team due to their previous involvement and understanding.  Dr. Thew provided me a very thorough introduction of the LIU with things that are not typically discussed at a Board meeting.  The LIU has had some of the emergency certification personnel replaced with truly certified personnel and that change resulted in a fairly significant change in salaries due to experienced personnel that were emergency certified, some for up 12 years and replaced with younger personnel.  It did help from a budget standpoint  but did take a lot of experience out its employee base.  The LIU Joint Authority Meeting will be held on Wednesday at the York Learning Center. 

1. 2012-13 Budget Development.  The administration will provide an update on the FY2012-13 budget development.   
   Mr.  Younkin highlighted the above information.   The tax collection rate for real estate taxes is 95.5% for 2011.  The total delinquency is a little over $900,000.  Collection rate estimates for next year’s budget have not been recommended to change and will be 95.5%.
2. Budget Transfers 2011-12.  The administration recommends approval of the December 31, 2011 Budget Transfers for the 2011-12 Budget.  [Motion and Vote]  
   Motion, Clancy, Second, Sears; Approval of the December 31, 2011 Budget Transfers for the 2011-12 Budget.  Roll Call Vote, all present, yes.  Motion carried 8-0.
3. PlanCon Part K:  Project Refinancing.  The district has received approval of the PlanCon K for the refinancing of the 2003 Series General Obligation Bonds.  These documents must be entered into the Board Meeting minutes.  [Motion and Vote]  
   Motion, Bates, Second, Schroeder; Approval of the PlanCon K for the refinancing of the 2003 Series General Obligation Bonds and placing this document in the Board meeting minutes.  Roll Call Vote, all present, yes.  Motion carried 8-0.

Dawn Smith, 25 S. Findlay St – Is the Facilities Committee meeting that will be discussing the possible consolidation of buildings  be open to the public?

Ms. Leopold-Sharp replied yes, the committee will do fact finding and the Board will be discussing the information that the committee provides.

Dawn Smith – Will it be necessary for a feasibility study to be secured?

Dr. Orban replied there are state requirements and it would include a feasibility study.  The cost of the study would depend on the scope of the project.

Ms. Leopold-Sharp added there would be no changes for the 2012-13 school year and this may involve future planning.

Mrs. Clancy asked if administration or a Board member requested this to be added to the agenda.

Mr. Kirk replied that he asked for this item to be placed on the agenda.