Minutes 2012-07-16

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JULY 16, 2012 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

M I N U T E S
(approved August 20, 2012)

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
    Mr. DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
  2. Roll Call
    Members present – Jennifer Clancy, John DeHaas, Bill Kirk, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer
    
    Members not present – Emily Bates, Lynne Leopold-Sharp, Bradley Clark (Student Representative)
  3. Public Comment
    An opportunity was provided for public comment? There was none at this time.
  4. Discussion and Action on Board Minutes
    Approval of the Minutes of the Combined Planning Committee and Regular Board Meeting of June 18, 2012 and the Special Meeting/Planning Committee Meeting of July 9, 2012. [Approve as submitted/corrected]
    
    Mr. DeHaas asked if there was any discussion on the minutes.
    
    Mr. Sears requested on the July 9 minutes under discussion in Facilities Committee about Guaranteed Energy Project that the $200,000 figure be recorded as two figures with explanation – “upfront fixed cost of $75,000 for work already completed by Johnson Controls will not change and $125,000 for construction management for oversight of the project is anticipated”.
    
    The minutes were accepted with requested change.
Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
Motion, Miller, Second, Clancy, and unanimously approved (7-0); Approval of the Treasurer’s Report.
1. Approval of the Check Summary as of 6/30/12.
2. Fund Account Reports showing balance as of 06/30/12
  1. Capital Reserve Fund – $212,715.16
  2. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,123,178.34
3. Payment of Bills
  1. General Fund-2012-13 – $1,060,823.23
  2. Food Service Fund – $65,282.99
  3. Capital Reserve Fund – $14,445.45
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $30,807.57
Committee Reports
1. Personnel Committee Report – Mrs. Shaffer
  1. Consent Agenda: You have before you the Personnel Report which includes a request for leave of absence, employment and re-appointment of medical personnel. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; second; roll call vote.
    Motion, Shaffer, Second, Clancy, and unanimously approved (7-0); Approval of the Consent Agenda of the Personnel Committee Report including the Addendum items.
    
    Dr. Merkle announced Julia Koch was unable to be with us this evening. She continued to introduce and welcome the following new hires in attendance this evening, Tasha Koontz, Molly McAuliffe, Janet Toner and Oliver Good.
  2. Request for Leave of Absence
    1. Recommend the Board approve the request of Lindsay Hill, kindergarten teacher at Valley View, for a disability leave for maternity purposes starting on or about November 5, 2012, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through March 27, 2013. Mrs. Hill will be returning to her position on April 2, 2013.
  3. Employment
    1. Name:          Julia Koch
      
      Education:     York Suburban High School, Diploma; Millersville University, B.S.E. in English Education; Millersville University, B.S.E. in French Education
      
      Certification:   French 7-12, English 7-12
      
      Contract:       Temporary Professional Contract
      
      Salary:           $19,300* (*Salary is pro-rated based on 40% employment) B.S. – Step 1
      
      Assignment:    French Teacher
      
      Building:        Middle School
      
      Effective:      2012-2013
    2. Name:            Tasha Koontz
      
      Education:       New Oxford High School, Diploma; Temple University, B.M. in Music Education
      
      Certification:    Music K-12
      
      Contract:      Temporary Professional Contract
      
      Salary:             $24,125* (*Salary is pro-rated based on 50% employment) B.S. – Step 1
      
      Assignment:       Music Teacher
      
      Building:       Middle School
      
      Effective:        2012-2013
    3. Name:            Molly McAuliffe
      
      Education:       Dallastown High School, Diploma; Kutztown University, B.S. in Art Education
      
      Certification:    Art K-12
      
      Contract:         Temporary Professional Contract
      
      Salary:           $48,250 – B.S. – Step 1
      
      Assignment:   Art Teacher
      
      Building:         Middle School
      
      Effective:        2012-2013
    4. Name:            Janet Toner
      
      Education:       Pequannock Township High School, New Jersey, Diploma; Penn State University, B.S. in Information Systems
      
      Certification:    Business/Computer/Information Technology, K-12; Mid-Level English 7-9
      
      Contract:        Temporary Professional Contract
      
      Salary:           $48,250 – B.S. – Step 1
      
      Assignment:   Computer Teacher
      
      Building:       Middle School
      
      Effective:       2012-2013
    5. Name:            Oliver Good
      
      Education:       Red Lion High School, Diploma; Philadelphia Biblical University, B.S. in Secondary Education Social Studies and Biblical Studies
      
      Certification:     Social Studies 7-12
      
      Contract:        Temporary Professional Contract
      
      Salary:             $19,300* (*Salary is pro-rated based on 40% employment)  B.S. – Step 1
      
      Assignment:   Social Science Teacher
      
      Building:       High School
      
      Effective:      2012-2013
    6. Recommend the employment of Emily Clark as a half-time substitute for the 2012-13 school year as a substitute Reading Specialist, at a salary of $24,125, pending reactivation of the teaching certificate. The district will be hiring three part-time substitutes and rescheduling the reading specialists to cover for the leaves previously approved for two Reading Specialists.
    7. Recommend the employment of Kelly Gulley as a half-time substitute for the 2012-13 school year as a substitute Reading Specialist. This is an extension of the previous approval of October 25, 2012 through June 6, 2013. The district will be hiring three part-time substitutes and rescheduling the reading specialists to cover for the leaves previously approved for two Reading Specialists.
    8. Recommend the employment of Cheryl Bowman as a long term substitute 3^rd grade teacher for Suzette White at the Indian Rock Elementary School, starting August 22, 2012 through September 28, 2012, at the daily rate of $105.
    9. Recommend the employment of Cheryl Bowman as a long term substitute kindergarten teacher for Lindsay Hill, starting on or about November 5, 2012 through March 27, 2013, at the daily rate of $105.
    10. Recommend the employment of Tera Egger as Varsity Assistant Basketball Coach at the salary of $5,765 which represents Step 4 of the Extracurricular Salary Schedule.
    11. Recommend the appointment of Jennifer L. Leppo for the position of Accountant at the salary of $53,425, beginning upon receipt of clearances.
    12. Recommend the reappointment of Mark O’Reilly as Assistant Athletic Director at the salary of $32,320, effective for the 2012-2013 school year.
    13. Recommend the employment of Scott Payne as Varsity Assistant Soccer Coach at the salary of $3,291 which represents Step 4 of the Extracurricular Salary Schedule.
  4. Re-appointment of Medical Personnel for 2012-13
    1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examing fee of $10 per student.
    2. Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with William Konchar, M.D., as our primary physician for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $10 per student.
Superintendent’s Report – Dr. Orban
1. Final Report for the Class of 2012.
  Final Report
  Senior Outlook Summary
  Dr. Orban highlighted above information.
  
  A discussion continued. Points of the discussion included – follow-up with graduates takes place with a survey after one year and after five years of their graduation from the high school.
2. York Suburban Literary Magazine Report – Maggie Sullivan, High School Student
  Dr. Orban introduced Maggie Sullivan.
  
  Maggie Sullivan reported the literary magazine is a long-term project at high school. During the past school year, articles increased to twice as many from year prior. 300 copies were distributed and Board members received a copy. Thanks goes out to York Suburban Education Foundation for the generous contribution from the educational grant. This project allowed high school students to have their work in print and be shared with other students. Thanks also is extended to Mrs. Kendrick, faculty advisor for the project.
  
  A discussion continued. Points of the discussion included – it is hoped this project becomes a tradition at the high school; students are encouraged to participate in the project with information on posters, teachers also encourage students to participate; deadline for submission of student’s work will be scheduled in March or April.
  
  Mr. DeHaas thanked Maggie very much for sharing information this evening and also thanked the Education Foundation for supporting this project for the students.
3. Comprehensive Plan – Mission Statement, Vision Statement and Guiding Beliefs – Dr. Maloney
  Dr. Maloney provided a Comprehensive Plan update. November 30 is the deadline to submit the Comprehensive Plan to the state. A presentation of the whole plan will be made at the September Planning Committee meeting. A brief video of high school students working on the vision statements was shared. Above information was shared with the Board.
  
  A discussion continued. Points of the discussion included – “excellence in education” statement, previously used on stationery, was not used in the Comprehensive Plan process; a minor suggested revision will be taken back to the committee for their review.
4. Administrative Team Retreat Update
  Dr. Orban highlighted with a summary of the retreat. For next school year, the retreat will be scheduled one day in August to continue discussion and a day and a half in June.
5. Food Service Management Company Update
  Dr. Orban provided an update on Whitsons’ implementation plan and stated the plan is proceeding as scheduled. The contract was returned by PDE and is under review with legal counsel, following review a signature from Whitsons is required and will be submitted to PDE. The on-site person is here in the office once a week. Signage and merchandising has been ordered and smallwares were inventoried. A week long training is scheduled in August. Meetings will be scheduled individually with principals to review building specific concerns. Communication will be sent to parents via Alert Now system, article in the August newsletter and website post. Staff members have received an announcement. District Key Communicators will also receive information. Additional information will be available at back to school and curriculum nights. Meetings are ongoing.
  
  A discussion continued. Points of the discussion include – approximately 22 cafeteria employess will be utilized with Whitsons; collaboration with other school districts and possibly the York County Healthy Coalition regarding the new US regulations for information in the daily papers will be pursued by administration.
Board President’s Report – Mr. DeHaas
Mr. DeHaas announced an Executive Session was held following the July 9, 2012 meeting for the purpose of discussing personnel and/or legal matters.
Student Board Representative Report – Mr. Clark
No report
Committee Reports Continued
1. Academic Standards and Curriculum Committee Report – Mrs. Clancy
  1. The next Curriculum Committee meeting is scheduled August 14 at 9:00 AM.
    Mrs. Clancy reported above information.
2. Communications Committee Report – Mrs. Schroeder
  1. The next Communications Committee meeting is scheduled August 6 at 6:00 PM.
    Mrs. Schroeder reported above information and reported the committee has begun the process of working on the goal item and more information will come to Board.
3. Facilities Committee Report – Ms. Leopold-Sharp
  1. The next Facilities Committee meeting is scheduled July 25 at 5:30 PM.
    Mr. DeHaas reported above information and reminded Board members about the discussion on the Johnson Controls project at August Planning Committee meeting with an anticipated vote in August.
4. Finance Committee Report – Mr. Miller
  1. The next Finance Committee meeting is scheduled August 1 at 5:30 PM.
    Mr. Miller reported above information.
5. Planning Committee Report – Ms. Leopold-Sharp
  1. The next Planning Committee meeting is scheduled August 6 at 7:30 PM.
    No report
6. Policy Review Committee Report – Ms. Bates
  1. Policy Revisions. The Policy Review Committee recommends adoption of the following new policy. [Motion and Vote]
    1. Policy No. 706.1 – Disposal of Obsolete/Outdated Equipment
      Motion, Schroder, Second, Shaffer, and unanimously approved (7-0); Approval of new Policy No. 706.1 – Disposal of Obsolete/Outdated Equipment.
  2. The next Policy Review Committee meeting is scheduled August 14 at 10:15 AM.
    Mr. DeHaas reported above information.
7. York Area Tax Bureau Report – Ms. Leopold-Sharp
  No report
8. York County School of Technology – Mrs. Schroeder
  1. The Mini-Board Report dated June 28, 2012 is provided by the York County School of Technology Joint Operating Committee.
    Mrs. Schroeder reported above information.
9. York Adams Academy Report – Mr. DeHaas
  No report
10. Lincoln Intermediate Unit Board Report – Mr. Sears
  1. “…by Dawn’s Early Light” outlining the highlights of the June 26, 2012 LIU Board Meeting is provided.
    Mr. Sears reported above information.
11. Legislative Policy Committee Report – Mrs. Clancy
  No report
Business Office Report – Mr. Younkin
1. Quarterly Budget Transfers. The administration recommends approval of the April through June Budget Transfers for the 2011-12 Budget. [Motion and Vote]
  Motion, Clancy, Second, Kirk, and unanimously approved, 7-0; Approval of the Quarterly Budget Transfers april through June for the 2011-12 Budget.
Recognition of Visitors
An opportunity was provided for public comment. There was none at this time.
Adjournment
Meeting adjourned at 8:10 PM.

ADDENDUM

TO: Members of the York Suburban School Board

FROM: Kathryn L. Orban, Superintendent

DATE: July 16, 2012

SUBJECT: Addendum to the Agenda for the Board Meeting of July 16, 2012

III. Committee Reports

A. Personnel Committee Report – Mrs. Shaffer

3. Employment

n. Recommend the appointment of Eric Hoffman as Middle School Newspaper Advisor at the salary of $2,185 which represents Step 2 of the Extracurricular Salary Schedule.

o. Recommend the appointment of Michael Jackson as Middle School TV Technical Advisor at the salary of $2,169 which represents Step 4 of the Extracurricular Salary Schedule.

p. Recommend the appointment of Melissa Martin as Middle School Musical Director at the salary of $2,308 which represents Step 4 of the Extracurricular Salary Schedule.

q. Recommend the appointment of Scott Payne as Middle School TV Program Advisor at the salary of $1,313 which represents Step 1 of the Extracurricular Salary Schedule.

r. Recommend the employment of Melissa Snyder as a long term substitute Reading Specialist from October 25, 2012 through December 21, 2012 at the daily rate of $105. The district will be hiring three part-time substitutes and rescheduling the reading specialists to cover for the leaves previously approved for two Reading Specialists.

s. Recommend the appointment of Hannah Stayer as Middle School Choir (Sounds of Tomorrow) Director at the salary of $1,040 which represents Step 1 of the Extracurricular Salary Schedule.

t. Recommend the appointment of Hannah Stayer as High School Pit Orchestra/Choral Director (to be shared with Ashley Thrush) at the salary of $1,074 which represents ½ of Step 2 of the Extracurricular Salary Schedule.

u. Recommend the appointment of Ashley Thrush as High School Pit Orchestra/Choral Director (to be shared with Hannah Stayer) at the salary of $1,534 which represents ½ of Step 4 of the Extracurricular Salary Schedule.

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