Minutes 2013-10-21

1. Call to Order – Ms. Leopold-Sharp 
   1. Pledge of Allegiance to the Flag 

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
      

   2. Roll Call

      Members Present – Emily Bates, Jennifer Clancy, John DeHaas, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)
      

   3. Public Comment

      An opportunity was provided for public comment. There was none at this time.

      Dr. Orban reported the video of the October Planning Committee meeting held at Indian Rock Elementary School has not been posted to the website at this time and the technology department is working on getting the video ready for viewing. There was a mishap with the camera this evening and only audio recording will occur at tonight’s meeting.
      

   4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly  Meeting of  September 23, 2013 and the Planning Committee Meeting of October 7, 2013.  [Public Comment; Approve as submitted/corrected]

      Ms. Leopold-Sharp reported the minutes will be approved as submitted.

Motion, Miller, Second, Kirk; Approval of the Treasurer’s Report. Roll Call Vote, all present, yes. Motion carried 9-0.

1. Approval of Treasurer’s Report as of September 30, 2013 [File for audit] 
   Treasurer’s Report

   * General Fund Revenue Report (Revenue accounts are budgeted with negative values)

   * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

   * Other Funds Reports 

   Check Summary Report

   * These are new reporting formats.

2. Fund Account Reports showing balance as of September 30, 2013
   1. General Fund – $28,443,176.73
   2. Food Service Fund – $184,324.52
   3. Capital Reserve Fund – $123,526.66
   4. Capital Projects Fund-Bond Series of 2006 & 2007 – $740,496.47
3. Payment of Bills
   1. General Fund-2012-13 – $1,018,396.21
   2. Food Service Fund – $60,055.28
   3. Capital Reserve Fund – $0
   4. Capital Projects Fund-Bond Series of 2006 & 2007 – $99,555.46

1. Congratulations to the 2013 National Merit Students!

   2013 National Merit Program Commended Students

   Nicole Bega, daughter of Christine Shemeta and Michael Bega
   Zachery Blouse, son of David and Margaret Blouse
   Sierra Campbell, daughter of Donald and Jennifer Campbell
   Bridget DeLany, daughter of Patrick and Kimberly DeLany
   Rebecca Dellinger, daughter of Patrick and Elizabeth Dellinger
   Jayme Flom, daughter of Susie Shaver (Jayme has moved and is no longer in District.)
   Alexander Fridman, son of Irina Svishchova and Boris Fridman
   Paige Grossman, daughter of Christopher Grossman and Susan Huth
   Lilian Gurnavage, daughter of Mark and Angela Gurnavage
   William Massey, son of Richard and Sarah Massey
   Lydia Paulos, daughter of Jonathan and Lisa Paulos

   2013 National Merit Program Semifinalists

   *Jonathan Arthur, son of Cyrus and Lori Arthur
   Hannah Barclay, daughter of Peter and Kathryn Barclay
   *Kevin Kearns, son of Cindy Pol and James Kearns

   *2013 National Hispanic Recognition Program Scholars

   *Jonathan Arthur
   *Kevin Kearns

   Dr. Orban congratulated all the National Merit students and presented each with a Certificate of Accomplishment.
   

2. Congratulations to Nathan Krebs for his selection to the 2014 U.S. Army All-American Marching Band! Nathan is the son of Martin and Melinda Krebs.

   Dr. Orban congratulated Nathan Krebs and presented him a Certificate of Accomplishment.

3. Congratulations to Mrs. Denise Stayman, High School Guidance Secretary, for earning her Certified Educational Office Employee (CEOE) certification!

   Dr. Orban congratulated Mrs. Stayman  on earning her CEOE certification and presented her with a Certificate of Accomplishment.
   

4. PSBA Public Education Excellence Fair – Two Exhibitions from the Middle School Report – Dr. Krauser, Miss Acquaviva

   Dr. Orban highlighted above information and introduced Dr. Krauser and Miss Acquaviva to share additional information.

   Miss Acquaviva shared information about the Emotional Power Program for Emotional Support Students, provided pamphlets with additional information about the program and invited Board members to their classrooms any time.

   Dr. Krauser provided information on the Book Club Program for 6th grade students and also invited Board members to attend at any time.  The teachers involved with the Book Club Program, Mrs.Cardello and Dr. Pratte, were unable to attend this evening’s meeting.

5. The administration recommends Board approval of the immediate expulsion of student #201158 as set forth in the adjudication submitted by Attorney Brooke Say, following a hearing of a committee of the Board. The student will be placed at an alternative school following the intake meeting with the Student Assistance Program. [Public Comment; Motion; Roll Call Vote]

   Motion, DeHaas, Second, Bates; Approval of above. Roll call vote, all present, yes. Motion carried 9-0.

6. The administration recommends Board approval of the immediate expulsion of student #201249 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student will be placed at an alternative school following the intake meeting with the Student Assistance Program. [Public Comment; Motion; Roll Call Vote]

   Motion, DeHaas, Second, Bates; Approval of above. Roll call vote, all present, yes. Motion carried 9-0.

7. School Performance Profile – Dr. Maloney, Dr. Fuhrman

   Dr. Maloney provided information and an on-line demonstration of the School Performance Profile (SPP). Dr. Fuhrman shared information about the high school and SPP.

8. Student Enrollment Report

   Dr. Orban highlighted above. The administration is preparing a summary report of PA Economy League’s enrollment projections and actual enrollment for the past several years and  the report should be available in November.

   A discussion continued. Points of the discussion included – the official October 1 student enrollment data is currently being reviewed and will be submitted to PDE; data from last year’s enrollment will be included on future monthly student enrollment reports for comparison.

9. Superintendents’ Summit and Pennsylvania Association of School Administrators (PASA)/Pennsylvania School Boards Association (PSBA) School Leadership Conference Report

   Dr. Orban provided information on above.

10. Superintendent’s Goals

    Dr. Orban reviewed above.

    A discussion continued. Points of the discussion were – student achievement goals are being formulated in house and will be presented to the Academic Standards and Curriculum Committee in the future; date requested on future reports; two to three op ed pieces per year, expanded board briefs and customer service initiative.
    

11. Middle School Unified Arts and Counselor Numbers  

    Dr. Orban highlighted above and stated examination of staffing will occur with this information.
    
    A discussion continued. Points of the discussion were – the increased numbers in UA classes was due to schedule adjustment and unanticipated increased enrollment; feedback on schedule adjustment was largely positive, Team of 5 meetings-review and anticipate some changes; counselor situation is a pressing need now; administration will research what the counselor association recommends for counselor to student ratio for different grade levels and will report back to Board; all counselors are full time, one counselor is shared between middle school and East York Elementary School, one counselor is currently on leave at this time and there fewer counselors than previous year; information and data will be needed from the administration for the Board to make a decision; Board asked one of middle school administrators present this evening to share if the counseling situation is a pressing need.

    Mrs. Gross, Middle School Principal, shared looking at the needs of counselors and teachers and also finances, it is a stress with 2.5 counselors. The counselors have been working very hard and doing the best to meet the needs of the students. The Team of 5 has addressed this issue and another meeting is scheduled to be sure the students are being served appropriately.

    Ms. Leopold-Sharp asked the administration to provide information at the November Planning Committee meeting on the middle school counselor situation or to provide a timeline appropriate when information will be available.

    An opportunity was provided for public comment. There was none at this time.
    

1. Executive Session.  The Board met in Executive Session on September 23, 2013 following the Regular Monthly Meeting, October 14, 2013 and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.

   Ms. Leopold-Sharp reported above information.

2. Correction to Board Minutes of April 11, 2011. Motion to amend the previously adopted minutes of the April 11, 2011 meeting to reflect the unanimous (9-0) approval of the Plan Con H:  Project Financing for the 2011 General Obligation Bonds in the amount of $5,835,000 for the remaining financing of the Valley View Elementary Project. The motion was passed at the April 11, 2011 meeting, but was mistakenly omitted from the orginal meeting minutes. This motion is intended to amend and correct the April 11, 2011 meeting minutes. [Public Comment; Motion; Vote]

   Motion, Leopold-Sharp, Second, Bates; Approval of above. An opportunity was provided for public comment and there was none. Roll Call Vote, all present, yes. Motion carried 9-0.

3. Pennsylvania School Boards Association Honor Roll of School Board Service.  Cathy Shaffer is  receiving recognition for her 16 years of service as a School Director from PSBA.

   Ms. Leopold-Sharp reported above and presented a certificate to Ms. Shaffer.

4. District Goals – Financial Analysis

   Ms. Leopold-Sharp reported with the Superintendent’s retirement announced and having two very capable Assistants, the above document evolved over the summer and this is the first public review of the document.

   Motion, Leopold-Sharp, Second, DeHaas; Approval of the District Goals.

   A discussion continued. Points of the discussion were – revisions to the District Goals and ways to amend document were discussed.

   Ms. Leopold-Sharp reported that the Board will table this motion at this time to hear the Student Representative’s Report. 

   Following the Student Representative’s Report, it was decided to take a five minute break.

   Following the break, Ms. Leopold-Sharp asked for a vote on the motion on the table.

   Roll Call Vote, all present, yes. Motion carried 9-0.

   Ms. Leopold-Sharp asked for recommendations for Section 1 changes.

   A discussion continued as revisions were suggested.

   Mr. Sears read a summary of the revisions and made a motion, Second, Bates; Approval of the revisions as stated. Roll Call Vote, all present, yes. Motion carried 9-0.

   Ms. Leopold-Sharp stated a discussion will continue on the remaining sections of the District Goals at the November 4 Planning Committee meeting. A Special Meeting could possibly be designated on November 4 for action on the revisions to the District Goals.

   Mrs. Clancy reported that she will be out of state and not able to attend the November Planning Committee meeting. She will submit her suggested revisions to the Board prior to the meeting.

   Mr. Spare replied to a question about discussing District Goals in a work session and stated the discussion must take place in public session. A special meeting could be scheduled if desired.

1. Food Service
   
   1. Dining Review Report for August and September
   2. Sales Report
      
      Ms. Mason highlighted above information and will provide follow-up to questions about adult participation compared to last September and if revisions to the serving line will take place at Indian Rock Elementary School similar to East York Elementary School.
      

Miss Liu reported the Boys and Girls Soccer Teams made it to Districts and Volleyball continued on in competition. The Quiz Bowl Team had its first match with Elizabethtown and pulled out a great victory. The music department plans a concert on Thursday evening. Congressman Scott Perry will visit a class at the high school and talk with students and answer their questions about the government problems. The Band is in competition this weekend. The National Honor Society is sponsoring a time for different organizations and clubs in the school to decorate doorways in the high school and provide a safe and lighted environment for trick or treating for the little community members in the District. Student Council has been canning at games during the past month and is looking forward to host York Suburban’s first Mini Thon to raise money for a great cause. The YS Quiz Bowl Team participated in Brain Busters a week ago and the competition will be aired on November 2 at 12:30 PM on WGAL.

1. Policy No. 121.2 – Foreign Trips. The Policy Review Committee recommends deletion of Policy 121.2 – Foreign Travel. All overnight field trips during the year will be covered under Policy No. 121.1 – School-Sponsored Overnight Field Trips. [Public Comment; Motion; Roll Call Vote]

   Motion, Bates, Second, DeHaas, and unanimously passed 9-0; Approval of above.

2. Policy No. 248 – Unlawful Harassment. The Policy Review Committee recommends approval of revised Policy No. 248 – Unlawful Harassment. [Public Comment; Motion; Roll Call Vote]

   Motion, Schroeder, Second, Bates, and unanimously passed 9-0; Approval of above.

   An opportunity was provided for public comment. There was none at this time.

1. The Annual Academic Standards and Curriculum Committee meeting is scheduled February 5 at 6:30 PM in High School Room 160.

   Mrs. Clancy reported the committee met on October 16 and reported above.

1. The Activities Report and Communications Report  are provided.

   Mrs. Schroeder reported above.

2. The next Communications Committee meeting is scheduled November 4 at 6:30 PM at East York Elementary School.

    Mrs. Schroeder reported above.

1. The next Facilities Committee meeting is scheduled October 23 at 5:30 PM.

   Mr. DeHaas reported above.

1. The next Finance Committee meeting is scheduled on October 30 at 5:00 PM.

   Mr. Miller reported above and questioned if there was a way to not go through these committee reports during the regular monthly meeting since this information is covered during the Planning Committee Meeting.

   A discussion continued and it was decided to have a Committee Reports placeholder on future meeting agendas where a committee chair could provide a verbal report as necessary.

1. Memorandum of Understanding. The Personnel Committee recommends approval of the Memorandum of Understanding between the York Suburban Act 93 Group and the York Suburban School Board regarding Act 93 Administrative Compensation and Retention Plan 2013-14 through 2015-16. [Public Comment; Discussion; Motion; Roll Call Vote]

   Motion, Shaffer, Second, Sears; Approval of above.

   An opportunity was provided for public comment. There was none at this time.

   Roll Call Vote, all present, yes. Motion carried 9-0.

2. [Public Comment; Consent Agenda:  You have before you the Personnel Report which includes employment, additional substitute teachers and additional guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Second; Roll Call Vote]

   Motion, Shaffer, Second, Bates; Approval of Consent Agenda Items on Personnel Committee Report. Roll Call Vote, all present, yes. Motion carried 9-0.

   1.  Employment
      1. Recommend the employment of John Coppage as District Groundskeeper/ Maintenance employee at the hourly rate of $13.91, pending clearances.
      2. Recommend the employment of Nicholas Petry as Assistant Boys Lacrosse Coach at the salary of $1,961 which represents Step 1 of the Extracurricular Salary Schedule.
      3. Recommend the employment of Katharine Diorio as Assistant Swimming Coach at the salary of $2,480 which represents Step 1 of the Extracurricular Salary Schedule.
   2. Additional Substitute Teachers for 2013-2014
   3. Additional Guest Teachers for 2013-2014
   4. The next Personnel Committee meeting is scheduled on October 24 at 4:00 PM.

      Ms. Shaffer reported above.

1. The next Policy Review Committee meeting is scheduled October 29 at 3:45 PM.

   Ms. Bates reported above.

  No report

1. The YCST Joint Operating Committee Mini-Board Report of September 26 is provided. 

   No report

No report

1. “…by Dawn’s Early Light” outlining the highlights of the October 1 LIU Board Meeting is provided. 

   No report

Mrs. Clancy was unable to attend the Delegate Assembly due to illness last week and asked Mr. Sears to provide information.

Mr. Sears stated the Delegate Assembly was separate from rest of conference this year and approximately 200 people attended. There were several heated discussions, one being whether or not school board training should be mandatory, it did not pass. A book is available with voting summary if you are interested. Also, the School Leader News booklet will not longer be mailed to Board members.

An opportunity was provided for any comments from Board members or administration.

Dr. Merkle announced that Apple Crunch Day will be celebrated on Wednesday in the District and the school counselors, school nurses and Ms. Baughman has taken this initiative to the staff to recognize the day and Food Service Department will recognize this initiative too on Wednesday. Happy Apple Crunch Day to Board members with apple bags this evening.

Dr. Merkle commented on her sense of urgency with the conclusion of the District Goals document.  There are daunting dates for tasks, and for me, there are areas that I have not had much involvement with historically and the finalization of the document is important so that we may proceed appropriately.  Secondly, I encourage the Board to consider some format for discussion.  Because there are some personnel matters, it may be appropriate for an executive session.  Or we can keep the discussion generalized in Personnel Committee or other small group format so that we may speak about the transition, fairly, openly, and honestly.  Having experienced this once before, I think I have wisdom to impart.  With an open dialogue, we may be able to cut through this and make it easier for the Board.  I am not only looking for ease, but the best way to carry out goals, while still learning and preparing for transition.

Meeting adjourned at 10:05.