Minutes 2014-05-27

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 27, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

M I N U T E S
(approved on June 16, 2014)

General Business

Call to Order – Mr. Miller
1. Pledge of Allegiance to the Flag
  Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members Present – Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears and Cathy Shaffer
  
  Members not Present – Alison Liu (Student Representative)
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly Meeting of April 22, 2014 and the Planning Committee Meeting of May 5, 2014. [Public Comment; Approve as submitted/corrected]
  Mr. Miller announced the minutes are approved as submitted.
  
  An opportunity was provided for public comment. There was none at this time.
Treasurer’s Report – Mrs. Clancy [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Motion, Clancy, Second, Sears; Approval of the Treasurer’s Report. Roll Call Vote, all present, yes. Motion carried 9-0.
1. Approval of Treasurer’s Report as of April 30, 2014 [File for audit]
  1. Treasurer’s Report
  2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
  3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
  4. Other Funds Reports
  5. Check Summary Report
2. Fund Account Reports showing balance as of April 30, 2014
  1. General Fund – $11,977,460.63
  2. Food Service Fund – $260,202.92
  3. Capital Reserve Fund – $123,532.83
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $625,832.64
3. Payment of Bills
  1. General Fund-2012-13 – $1,165,250.34
  2. Food Service Fund – $108,812.72
  3. Capital Reserve Fund – $0
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $33,167.29
Board President’s Report – Mr. Miller
1. Executive Session. The Board met in Executive Session on April 22, 2014 following the Regular Monthly Meeting and on May 5, 2014 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
  Mr. Miller reported above.
2. Appointment of Treasurer. Recommendation for Jennifer J.P. Clancy to be appointed Treasurer for one year beginning July 1, 2014 at no compensation. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Freireich, Second, Bates; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. Recognition of Outgoing Student Board Representative. Alison Liu will attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
  Mr. Miller recognized Miss Liu’s time spent as the student board representative this year and appreciated her bringing the perspective of students to the board. In Miss Liu’s absence this evening, Dr. Ellis will present her with a plaque at the high school.
Superintendent’s Report – Dr. Merkle
1. Student Enrollment Report
  Dr. Merkle reviewed above report.
2. Proposed District Goals for 2014-15. The administration recommends the Board approve the Proposed District Goals for 2014-15. [Motion; Discussion; Public Comment; Roll Call Vote]
  Dr. Merkle reported above and reported the administration will report back to board in the fall with action steps.
  
  Motion, Leopold-Sharp, Second, Bates; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. As a part of its annual Exemplary Program Recognition, the Shippensburg University Study Council has recognized two York Suburban Programs.
  The York Suburban High School Trojan Intervention Program has been recognized as a Commended Program.
  
  The York Suburban Middle School Trojan PRIDE Program has been recognized as a Commended Program.
  
  This award is based on creative and innovative collaboration by teams of teachers, administrators and staff in developing a highly effective program that meets a wide range of student needs. Congratulations are extended to both schools.
  
  Dr. Merkle reported above.
  
  A discussion continued. Points of the dicussion included – explanation of Trojan Intervention Program being a support process to provide support for students with behaviorial needs; appreciation for taking the time to submit these programs and receiving recognition at the next level.
  
  Dr. Merkle concluded the discussion stating we as administrators recognize the value and importance of these programs and it is nice for these programs to receive another recognition.
4. PA Department of Education Cyclical Monitoring Review (Gifted and Special Education) – Mrs. Hasenfuss
  Mrs. Hasenfuss reported special education reviews are done every six years and a little longer for the gifted education review because the state only has one gifted education monitor for the state. A review of the above was provided.
  
  Comments from Board members included this is a wonderful report, kudos to Mrs. Hasenfuss and others involved and this is a great result of hours and days of work by the administration and teachers.
  
  Dr. Merkle reported the district went without Director before Mrs. Hasenfuss and kudos are extended to both Dr. Maloney and Mrs. Hasenfuss for the results of this review.

Business Office Report – Ms. Mason

Food Service
1. Dining Review Report for April
  Ms. Mason reviewed above report and highlighted that Whitsons completed its first Quality Systems Evaluation here at YS and received a score of 89%. The goal for next year is 90% and they are already working on that. Survey results are not part of this report – there were 210 participants in the electronic survey and that is up from 121 responses last year with the paper process survey. Responses are reviewed, action plans are created and changes to program will take place. The program changes will be reported via this monthly report.
2. Sales Report
  Ms. Mason reviewed above report.
Adoption of Final Budget 2014-15. The administration recommends the Board adopt the resolution to approve the 2014-15 General Operating Fund Budget in the amount of $49,579,142.02 and to set the real estate tax rate at 21.4799 mills. This represents a 2.1% increase which is equal to the state index set for the 2014-15 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]
Ms. Mason reviewed above information.

Motion, Leopold-Sharp, Second, Freireich; Approval of above.

A discussion took place. Points of the discussion included – suggest and encourage a slight reduction in tax rate to provide seniors and people on a fixed income some relief; strongly suggest taking $150,000 out of fund balance to provide a lower tax rate; concern was expressed about reducing the fund balance, if borrowing is necessary, a decreased fund balance will negatively affect the borrowing process.

An opportunity was provided for public comment.

Dick Grau, 2401 Cambridge Road – I am one of those senior citizens that is finding it dificult to pay school taxes to district. This is an excellent school district and it is important to have competent teachers in the district. Very impressed with the earlier report given for special education and gifted education reviews.

Roll Call Vote, Sears, no; Shaffer, yes; Freireich, yes; Clancy, yes; Miller, yes; Bates, yes; Posenau, yes; Schroeder, yes; Leopold-Sharp, yes. Motion carried 8-1.

Dr. Merkle extended congratulations to Ms. Mason for the preparation of the budget, while being new to the district and dealing with the transition of leadership with the Superintendent and the Board. The process included administrators and teachers. The administration does have additioanal work to do as we look to future budgets.
Homestead and Farmstead Exclusion 2014-15. The administration recommends the Board adopt the resolution authorizing the distribution of $663,523 of state gaming funds to 5,587 eligible homestead properties and one (1) farmstead property under Section 342 of Act 1. This certified amount is $275.13 less than the amount certified for the 2013-14 year. The real estate tax reduction amount applicable to each approved homestead for 2013-14 is $118.76. [Motion; Discussion; Public Comment; Roll Call Vote]
Ms. Mason provided review of above.

Motion, Freireich, Second, Bates; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.
Approval of Depositories for 2014-15. The administration recommends the Board approve the following depositories for 2014-15.
1. Metro Bank
2. PSDLAF
  [Motion; Discussion; Public Comment; Roll Call Vote]
  
  Motion, Leopold-Sharp, Second, Clancy; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.

Bid Awards.

LIU Joint Purchasing. The administration recommends the Board approve the following awards as a result of bids received for LIU Joint Purchasing – Custodial Supplies, General Supplies and Paper Supplies.

Custodial Supplies – $4,131.85

HILLYARD INC.	$1,038.10
NORTHEAST CHEMICAL	$1,295.00
PYRAMID SCHOOL PRODUCTS, INC.	$128.20
QUAKER CITY PAPER CO.	$417.68
SINGER EQUIPMENT	$1,094.50
XPEDX-HARRISBURG	$158.37

General Supplies – $15,557.49

CASCADE SCHOOL SUPPLIES	$1,980.67
ELGIN SCHOOL SUPPLY CO. INC.	$232.82
KURTZ BROS	$1,724.34
PYRAMID SCHOOL PRODUCTS, INC.	$3,869.04
QUILL	$2,509.27
SCHOOL SPECIALTY	$811.99
STANDARD STATIONERY SUPPLY CO.	$601.27
THE ART STORE	$1,746.18
WB MASON	$2,081.91

Paper Supplies – $20,300.78

CONTRACT PAPER GROUP

$18,014.30

KURTZ BROS

$1,204.67

WB MASON

$1,081.81

[Motion; Discussion; Public Comment; Roll Call Vote]

Motion, Clancy, Second, Leopold-Sharp; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.

Unified Print Program. The administration recommends the Board approve awarding the Unified Print Program bid to Higher Information Group for a total of $601,885. This total consists of two parts, the base bid which includes hardware and software in the amount of $268,770 and the second part is for estimated usage for copying and printing in the amount of $333,115. [Motion; Discussion; Public Comment; Roll Call Vote]
Motion, Schroeder, Second, Bates; Approval of above.

A discussion continued. Points of the discussion included – estimated savings for the five year contract is $411,988.40, an estimated $80,000 per year; we will be paying on what we print and printing less will result in a greater savings; company was formerly Harrisburg Office Products and several school districts do use Higher Information Group and customers have reported great service.

An opportunity was provide for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.
Restoration of the High School Baseball Field Slope Project. The administration recommends the Board approve H & H General Excavating’s bid for a total of $63,100 for the restoration of the high school baseball field slope project. [Motion; Discussion; Public Comment; Roll Call Vote]
Motion, Freireich, Second, Bates; Approval of above.

A discussion took place. Points of the discussion included – start date is not known exactly yet, the length for project is six weeks, the project will begin after school is finished; the field will be able to be used during the project, some sodding will be required.

Roll Call Vote, all present, yes. Motion carried 9-0.

Revision to the Use of Facilities Fee Schedule for 2014-15 School Year. The administration recommends the Board approve the revision to the Use of Facilities Fee Schedule for 2014-15 to include an air conditioning fee during the evening hours. [Motion; Discussion; Public Comment; Roll Call Vote]
Motion, Leopold-Sharp, Second, Bates; Approval of the above.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.
The administration recommends the Board approve engaging the services of Noone & Associates, Inc. to prepare an appraisal report of the York Business Center property for a fee not to exceed $10,500. [Motion; Discussion; Public Comment; Roll Call Vote]
Motion, Clancy, Second, Sears; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.

Student Board Representative Report – Miss Liu
Dr. Merkle reported thanks to this year’s student board representative, Miss Liu, for her service during the past school year.
Welcome to Next Year’s Student Board Representative – Jessica Renjilian

Dr. Merkle introduced Jessica Renjilian, the new student board representative for 2014-15, in attendance this evening. Miss Renjilian will be meeting with Dr. Ellis and myself prior to the June meeting.

Committee Reports – Mr. Miller

Committee Meeting Schedules
January to June
July to December

Mr. Miller reported above.
Communications Committee Report – Mrs. Schroeder
1. The minutes of May 5 is provided.
  Mrs. Schroeder reported above.
2. The Activities and Communication Reports are provided.
  Mrs. Schroeder reported above.
Facilities Committee Report – Mrs. Freireich
Eagle Scout Project – Relaxation Bench at Valley View Elementary Playground. The Facilities Committee recommends the Board approve the Eagle Scout Project proposed by Aidan Fryor to build a relaxation bench at the Valley View Elementary playground. [Motion; Discussion; Public Comment; Roll Call Vote]

Motion, Clancy, Second, Leopold-Sharp; Approval of above.

An opportunity was provided for public comment. Thre was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.

Personnel Committee Report – Ms. Shaffer

The minutes of May 6 are provided.
Ms. Shaffer reported above.
[Consent Agenda: You have before you the Personnel Report which includes resignations, employment, leave of absence, additional substitute teachers, additional volunteer and re-appointment of fall coaches. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Ms. Shaffer reported above.

A request was received to include salaries for the reappointment of coaches in the minutes for this meeting and in future action.

Dr. Merkle responded the administration will follow through as requested.

Motion, Shaffer, Second, Schroeder; Approval of consent agenda items including the items on the Addendum. Roll Call Vote, all present, yes. Motion carried 9-0.

Dr. Ketterman introduced Jennifer Kozak and Kathryn Utzman, in attendance this evening and April Milesky was unable to attend this evening due to a requirement at current position.

Dr. Ellis introduced Mary Collins.

Dr. Merkle commented to the board about the addendum items that state pending clearances. The administration does attempt to avoid this but in an effort to not lose these teachers, there are times that it is necessary. Clearances are necessary for a contract.

Mrs. Schroeder publicly thanked the administration for the grueling process with paperwork and phone calls to be thorough with references for new hires. It is important to hire excellent teachers.
Resignation
1. Recommend Board approval of the resignation of Amy Curry, Reading Aide at Indian Rock Elementary, effective June 6, 2014.
2. Recommend Board approval of the resignation of Thomas Lubaszewski, Assistant Baseball Coach, effective May 15, 2014.
3. Recommend Board approval of the resignation of Wendy Mingora, Instructional Support Aide at Valley View Elementary , effective May 6, 2014.
4. Recommend Board approval of the resignation of Whitney Sementelli, Assistant Field Hockey Coach, effective May 12, 2014.
Leave of Absence
1. Recommend Board approval of the request of Alexis Morrow, Second Grade Teacher at Valley View Elementary, for a short term disability leave for maternity purposes starting on or about August 18, 2014, followed by an FMLA leave of absence through approximately December 23, 2014. Mrs. Morrow will be returning to employment on or about January 5, 2015.
Employment
1. Recommend the employment of Bradley Clark as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014, pending clearances.
2. Recommend the employment of Justin Corsa as a seasonal maintenance crew supervisor at the hourly rate of $10.00, effective May 12, 2014.
3. Recommend the employment of Travis Frantz as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014, pending clearances.
4. Recommend the employment of Michael Kale as Varsity Assistant Football Coach at the salary of $2,956 which represents Step 1 of the Extracurricular Salary Schedule.
5. Recommend the employment of Dylan Keller as a seasonal maintenance crew supervisor at the hourly rate of $10.00, effective May 19, 2014.
6. Recommend the employment of Michael Kinard as Assistant Boys Soccer Coach at the salary of $1,980 which represents Step 1 of the Extracurricular Salary Schedulee.
7. Recommend the employment of Brian Royer as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014.
8. Recommend the employment of Nicholas Staab as Secretary – Transportation and Child Accounting at the hourly rate of $18.00, effective June 5, 2014.
Additional Substitute Teachers for 2013-2014
Amy Whitesel
Additional Volunteer for 2013-2014
Brian Klimes – CTC Mobilizer

Re-Appointment of Fall Coaches for 2014-2015

LAST NAME	FIRST NAME	SPORT	2014-2015 SALARY	2014-2015 STEP
YODER	LESLEE	Head Cheerleading	$3,827	4
SITLER	JANELLE	Assistant Cheerleading	$2,474	3
HERMAN	RONALD	Head Boys Cross Country	$3,949	4
VANHOUWE	DANIEL	Head Girls Cross Country	$3,949	4
ENDERS	JOHN	Head Middle School Cross Country	$3,396	4
MILKOWSKI	ELIZABETH	Head Field Hockey	$4,230	4
WERNER	DENISE	Head Middle School Field Hockey	$2,887	4
JONES	JEREMY	Head Football	$6,489	3
ZORTMAN	CRAIG	1^st Assistant Football	$6,009	4
SIMPSON	RYAN	Assistant Football	$4,188	3
LUCKENBAUGH	SCOTT	Head Junior High Football	$4,565	4
DALTON	LARRY	Head 7^th/8^th Football	$3,196	2
MOON	STEVEN	Assistant Junior High Football	$2,944	2
GABLE	KENT	Head Golf	$4,295	4
KOWALEWSKI	ANTHONY	Head Boys Soccer	$6,460	4
FORNADEL	JOHN	Junior Varsity Boys Soccer	$3,843	4
SHUGARS	THOMAS	Head Girls Soccer	$6,460	4
KERCHNER	ERIN	Assistant Girls Soccer	$2,311	2
DANILUCK	JUSTIN	Junior Varsity Girls Soccer	$3,267	3
TOMAN	REBECCA	Head Girls Tennis	$4,295	4
GUYER	SONIA	Head Girls Volleyball	$4,922	4
SHOUCK	AMANDA	Assistant Girls Volleyball	$3,533	4

Planning Committee Report – Ms. Leopold-Sharp

Act 80 Days for 2013-14. The administration recommends the Board approve the application for Act 80 days for the 2013-14 school year for the following dates and reasons:

August 19	In-service program for all staff
August 20	In-service program for all staff
October 14	Parent-teacher meetings for elementary; In-service program for secondary
November 11	Parent-teacher meetings for secondary; In-service program for elementary
January 20	In-service program for all staff
March 21	Parent-teacher meetings for Valley View and Yorkshire staffs

State approval of these dates will prevent any fines for loss of days for seniors.

[Motion; Discussion; Public Comment; Roll Call Vote]

Motion, Clancy, Second, Bates; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Voice Vote, all present, yes. Motion carried 9-0.

Act 80 Days for 2014-15. The administration recommends Board approval of the application for Act 80 days for the 2014-15 school year for the following dates and reasons:

August 18	In-service program for all staff
August 19	In-service program for all staff
October 13	Parent-teacher meetings for elementary; In-service program for secondary
November 3	Parent-teacher meetings for secondary; In-service program for elementary
January 19	In-service program for all staff (summer trade day hours may apply)
March 6	In-service program for all staff
March 20	Valley View and Yorkshire Parent-teacher conferences

[Motion; Discussion; Public Comment; Roll Call Vote]

Motion, Clancy, Second, Bates; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Voice Vote, all present, yes. Motion carried 9-0.

Policy Review Committee Report – Ms. Bates
Policy Revisions. The Policy Review Committee recommends Board approval of the following policy revisions.
1. No. 113 – Special Education
2. No.113.1 – Discipline of Students with Disabilities
3. No. 113.2 – Behavior Support
4. No. 113.3 – Screening and Evaluations for Students with Disabilities
5. No. 113.4 – Confidentiality of Special Education Student Information
6. Delete No. 113.5 – Child Find
7. No. 113.6 – Surrogate Parents
8. No. 114 – Gifted Education
9. No. 115 – Career and Technical Education
10. No. 116 – Tutoring
11. No. 117 – Homebound Instruction
12. No. 118 – Independent Study
13. No. 119 – Current Events
14. No. 121 – Field Trips
15. Delete No. 121.1 School Sponsored Overnight Field Trips
16. No. 122 – Extracurricular Activities
17. No. 123 – Interscholastic Athletics
18. No. 123.1 – Management of Athletes with Concussion/Return to Play
19. No. 123.2 – Sudden Cardiac Arrest
  [Motion; Discussion; Public Comment; Roll Call Vote]
  
  Ms. Bates noted on verbiage was added on No. 122 and requested same verbiage be placed on No. 123 on page about being in school before the Board approves the policy revisions.
  
  Motion, Sears, Second, Leopold-Sharp; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Additional Committee Reports
There was none at this time.

Lincoln Intermediate Unit Board Report – Mr. Sears
The highlights of the LIU Board Meeting of May 6, 2014, “…by Dawn’s Early Light”, is provided.

Mr. Sears reported on above information and stated the LIU leads Intermediate Units in the state with their lead in technology. A student will be posthumously awarded a diploma following her recent death.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich provided a reminder about graduation being held at the York Learning Center on June 19 at 7:00 PM and 85 to 100 students will be graduating.
York Area Tax Bureau Report – Ms. Mason
Ms. Mason reported a meeting was held on April 28 and approval of the distribution of the 2010 allocated funds took place and the district received them on May 9 with the total of $26,550.20. One more contribution will be paid out in 2017 and school districts will no longer be allowed under the law to receive uncollected funds as it will only go to the municipalities. The board approved two bids, one was for paving parking lots and the other was to paint the outside of the York office building.
York County School of Technology – Mrs. Schroeder
No report
Recognition of Visitors
Mr. Miller reported appreciation of the visitors at this evening’s meeting and hopefully they received some insight on the educational process that goes on here at York Suburban School District.
Public Comment
An opportunity was provided for public comment

Dick Grau – what is the district doing for delinquent tax payers?

Ms. Mason replied once they are delinquent, they are turned over to the county and the district cannot pursue.

Mr. Miller added a process is in place to collect them.

Mr. Spare commented there is a formal process in place and legal steps are taken.

Mr. Miller concluded that there is a line item in budget for delinquent taxes.
Adjournment

The meeting was adjourned at 8:22 PM.

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

An Executive Session was held immediately following the meeting.

ADDENDUM

TO: Members of the York Suburban School Board

FROM: Michele A. Merkle, Ed.D, Superintendent

DATE: May 27, 2014

SUBJECT: Addendum to the Agenda for the Board Meeting of May 27, 2014

VII. Committee Reports

D. Personnel Committee Report – Ms. Shaffer

2. Consent Agenda

5. Employment

Name:	Mary Collins
Education:	Upper Saint Clair High School, Diploma; Grove City College, B.S. in Mathematics, with Secondary Education certification, Minor in Business
Certification:	Mathematics 7-12
Contract:	Temporary Professional Contract
Salary:	$50,600 – B.S. – Step 1
Assignment:	Math Teacher
Building:	High School
Effective:	2014-2015 (pending clearances)

Name:	Jennifer Kozak
Education:	Curwensville Area High School, Diploma; Lock Haven University, B.S. in Elementary Education
Certification:	Elementary K-6
Contract:	Professional Contract
Salary:	$55,000 – B.S. – Step 5
Assignment:	First Grade Teacher
Building:	Valley View Elementary
Effective:	2014-2015 (pending clearances)

k. Recommend the employment of April Milesky as a full-time substitute first grade teacher at Valley View Elementary for the 2014-2015 school year at the salary of $50,600 (Step 1 of the Bachelor’s Degree Schedule), pending clearances.

l. Recommend the employment of Kathlynn Utzman as a full-time substitute first grade teacher for the first semester of the 2014-2015 school year for Alexis Morrow at Valley View Elementary at the salary of $25,300 (Prorated based on one semester of employment and Step 1 of the Bachelor’s Schedule).

Posted in SB-Minutes

CONTRACT PAPER GROUP	$18,014.30
KURTZ BROS	$1,204.67
WB MASON	$1,081.81