Minutes 2014-07-21

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 21, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

There will be an Executive Session prior to the meeting at 7:00 PM.

M I N U T E S
(approved on August 18, 2014)

General Business

Call to Order – Mr. Miller
1. Pledge of Allegiance to the Flag
  Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Jennifer Clancy, Ellen Freireich, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Emily Bates (via telephone)
  
  Members not present – Lynne Leopold-Sharp, Jessica Renjilian
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of June 16, 2014. [Public Comment; Approval as submitted/corrected]
  Mr. Miller reported the minutes will be accepted as presented.
Treasurer’s Report – Mrs. Clancy [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Mrs. Freireich requested that items A3 and A5 be considered separately.

Motion, Clancy, Second, Sears; Approval of Treasurer’s Report, A1, A2, A4,B and C.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 7-0.

Motion, Clancy, Second, Schroeder; Approval of Treasurer’s Report, A3 and A5.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 6-0-1.
1. Approval of Treasurer’s Report as of June 30, 2014 [File for audit]
  1. Treasurer’s Report
  2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
  3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
  4. Other Funds Reports
  5. Check Summary Report
2. Fund Account Reports showing balance as of June 30, 2014
  1. General Fund – $6,286,741.89
  2. Food Service Fund – $263,775.52
  3. Capital Reserve Fund – $123,535.91
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $593,168.82
3. Payment of Bills
  1. General Fund-2012-13 – $890,366.64
  2. Food Service Fund – $107,908.37
  3. Capital Reserve Fund – $0
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $8,342.63
Board President’s Report – Mr. Miller
1. Executive Session. The Board met in Executive Session on June 16, 2014 prior to and following the Combined Planning Committee and Regular Monthly Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
  Mr. Miller reported above.
2. District Affiliated Organizations will begin reporting out in August.
  Mr. Miller reported the schedule for the five organizations will be August through May. The specific order will be determined by Dr. Merkle.

Committee Report – Mr. Miller

Personnel Committee – Ms. Shaffer

[Consent Agenda: You have before you the Personnel Report which includes on the road driver training salary, athletic department extra pay schedule, resignations, leave of absence, employment, reassignments and volunteer coaches. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Mrs. Shaffer reviewed above and also reportd that there is an Addendum at the end of the agenda.

A discussion continued. Points of the discussion were – the road driver training salary does come out of Personnel Committee; there are no formal announcements during track meets; the cost of the extracurricular salary schedule will be calculated and provided to Board members as requested.

Motion, Shaffer, Second, Posenau; Approval of the Personnel Committee Consent Agenda.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. 7-0.

Introductions of new staff in attendance were made.

Dr. Krauser introduced Jennifer Harr and Angie Adams.

Dr. Grove introduced Emily Neff.

Dr. Ketterman introduced Alexis Snell.

Dr. Merkle concluded the comments stating that sometimes hiring at this late point is difficult but with the quality of candidates during the last three weeks, it has been invigorating.
The administration recommends a $.50/hour increase for on the road driver training, effective July 1, 2014. This represents an increase from $25.50/hour to $26.00/hour.

The administration recommends a condensed schedule of Athletic Department Extra Pay as per the following table. The spreadsheet below identifies the current pay scales.

Proposed/Condensed Pay Schedule

York Suburban Athletic Department
Extra Pay Schedule
POSITION		RATE
Varsity/JV Timer/Scorer		35
	Away	40
JH Timer/Score		30
Volleyball Lines Person (Varsity/JV)		35
Track Event Judge (non-PIAA)
	Varsity	35
	JH	35
Announcer		35
Ticket Seller and Takers		30
Game Manager		55

Current Pay Schedule

York Suburban Athletic Department
Extra Pay Schedule
POSITION		Location (home if not specified)	Current Non-District Employee	Current District Employee	Proposed for all
Football Timers
	Varsity		25	32	35
	JV/JH		19	25	30
Football Videographers
	Varsity	Home	25	32	—
	Varsity	Away	29	38	—
Soccer Timers
	Varsity/JV		25	32	35
Cross Country Starter/Timer
	Varsity Dual		53	—	—
	Varsity Tri		58	—	—
	Varisty Quad		63	—	—
	JH Dual		47	—	—
	JH Tri		52	—	—
	JH Quad		57	—	—
Volleyball Scorer/Timer (Timer = home only)
	Varsity	Home	25	32	35
	Varsity (Scorer only)	Away	28	37	40
	JH	Home	22	29	30
	JH (Scorer only)	Away	25	32	—
Volleyball Lines Person
	Varsity		27	35	35
Field Hockey Scorer/Timer
	Varsity		25	32	35
	JH		22	29	30
Basketball Scorer/Timer (Timer = home only)
	JV/Varsity Combined	Home	25	32	35
		Away	28	37	40
	JH Single Game	Home	19	25	30
		Away	22	29	—
	JH Two Games	Home	22	29	30
		Away	25	32	—
Wrestling Scorer/Timer (Timer = home only)
	JH/Varsity combined	Home	33	43	35
		Away	37	48	40
	Varsity only	Home	22	29	35
		Away	25	32	—
	JH only	Home	19	25	30
		Away	22	29	—
Track Starter (PIAA)
	Varsity		80	—	—
	JH		74	—	—
Track Event Judge (PIAA)
	Varsity		63	—	—
	JH		62	—	—
Track Event Judge (non-PIAA)
	Varsity		25	33	35
	JH		25	32	35
Swimming Scorer			25	32	35
Lacrossse Scorer/Timer (Timer = home only)
		Home	25	32	35
	(Scorer Only)	Away	25	32	40

Announcer			25	32	35
Ticket Seller and Takers			22	29	30
Swimming Ticket Sellers and Takers			19	25	30

Game Manager			—	—	55

Resignations
1. Recommend Board approval of the resignation of Laurel Graff, Instructional Support Aide at Valley View Elementary, effective July 8, 2014.
2. Recommend Board approval of the resignation of Kelly Harper, Learning Support teacher at Indian Rock Elementary, effective July 1, 2014.
3. Recommend Board approval of the resignation of Patrick McCay, half-time custodian at Valley View Elementary, effective August 8, 2014.
4. Recommend Board approval of the resignation of Jody Sayre, Lunch Aide at Indian Rock Elementary, effective August 8, 2014.
5. Recommend Board approval of the resignation of Kathlynn Utzman, a full-time substitute first grade teacher for the first semester of the 2014-2015 school year at Valley View Elementary, effective June 17, 2014.
Leave of Absence
1. Recommend Board approval of the request of Ashley Markey, Music Teacher at Indian Rock Elementary and Valley View Elementary, for a short term disability leave starting on or about September 18, 2014, followed by an FMLA leave of absence through November 18, 2014. Mrs. Markey will be returning to employment on November 19, 2014.

Employment

Name:	Jennifer L. Harr
Education:	Eastern Regional High School (NJ), Diploma; York College of PA, B.A. in Secondary Education English
Certification:	English 7-12
Contract:	Professional Contract
Salary:	$56,100 – B.S. – Step 6
Assignment:	Language Arts Teacher
Building:	Middle School
Effective:	2014-2015

Name:	Emily D. Neff
Education:	Dallastown Area High School, Diploma; The Pennsylvania State University, B.S., Elementary Education; The Pennsylvania State University, M.S., Teaching and Curriculum; York College of Pennsylvania, Reading Certification, Pending.
Certification:	Elementary K-6 Reading Specialist, Pending
Contract:	Professional Contract
Salary:	$37,575* (Salary is pro-rated based on 50% employment) – M.S. + 15 – Step 12
Assignment:	Reading Specialist
Building:	East York Elementary
Effective:	2014-2015, pending certification

Recommend the employment of Shannon Cox as a long-term substitute music teacher starting on or about September 18, 2014 through November 19, 2014 at Indian Rock Elementary and Valley View Elementary at the daily rate of $105.
Recommend the employment of Jennifer Foremsky as a Reading Aide at Indian Rock Elementary for 3.5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.
Recommend the employment of Rhonda Harbold as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.
Recommend the employment of Nancy Hartinger as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.
Recommend the reappointment of Mark O’Reilly as Assistant Athletic Director at the salary of $33,695, effective for the 2014-2015 school year.
Recommend the employment of Melanie Prats as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year.
Recommend the employment of Jody Sayre as a Reading Aide at Indian Rock Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year.
Recommend appointment of Erika Silva-Furjanic as K-12 Art Department Chairperson for the term of July 1, 2014 through June 30, 2017 at the stipend of $2,000 per year. Ms. Silva-Furjanic was incorrectly appointed as 9-12 Art Department Chairperson at the June 16, 2014 Board Meeting.
Recommend the employment of Alexis Snell as a full-time substitute first grade teacher for the first semester of the 2014-2015 school year for Alexis Morrow at Valley View Elementary at the salary of $25,300 (Prorated based on one semester of employment and Step 1 of the Bachelor’s Schedule).
Recommend the employment of Alexis Snell as Assistant Cheerleading Coach at the salary of $1,746 which represents Step 1 of the extracurricular salary schedule.
Recommend the employment of Kimberly Swindle as a Reading Aide at East York Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.
Recommend the employment of Gretchen Williams as a Reading Aide at East York Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

Reassignments
1. Notification to the Board of the reassignment of Robert Fox, custodian at the High School, to the position of head custodian at East York Elementary at the hourly rate of $15.12, effective immediately.
2. Notification to the Board of the reassignment of Aaron Kreiser, custodian at the High School, from third shift to second shift, effective immediately.

Volunteer Coaches for Fall 2014-2015

Volunteer Coach	Sport

Jeff Pflaum	Football
Scott Toman	Football and Girls Tennis
Patricia Selegrath	Cheerleading
Mark Guyer	Girls Volleyball
Jamie Evans	Girls Volleyball
Oliver Good	Girls Volleyball
Justin Krebs	Cross Country
Lynne VanHouwe	Cross Country
Adam Walton	Cross Country
Michael Jackson	Cross Country
Christine Krebs	Cross Country
Jeff Ohl	Cross Country
Kate Leik	Cross Country
Katelynn Balmer	Cross Country
Jennifer Clancy	Girls Tennis
Nate Hoover	Girls Soccer

Superintendent’s Report – Dr. Merkle
1. Final Report for Graduating Class
  Dr. Merkle reported above.
2. Preliminary Report on Assessment Results
  Dr. Maloney reviewed the preliminary 11th Keystone and Advanced Placement results with the Board.
  
  A discussion continued. Points of the discussion were – while Dr. Maloney credits the students and teachers for these outstanding results, congratulations was extended to Dr. Maloney for her curricular leadership and moving the district in this direction; AP national and state comparisons were provided; Dr. Maloney will share additional AP information as requested by the Board.
3. Early Learning Initiative Task Force
  Dr. Merkle reported the district has formed a task force for the early learning initiative and tomorrow is the first meeting. We have communicated with our early childhood providers that are neighbors via a letter that the district has created a task force for early childhood education. The administration anticipates a report back to the Board in November.
4. Administrative Rally
  Dr. Merkle commented on the summary of the Administrative Rally that was held in June that was shared with the Board via email. It was successful and having this time together was appreciated and the feedback was positive. Time was spent on the history of YS, cultures and beliefs, goal setting, preparing the professional development plan, partnerships with York College personnel and also time to eat and play too. Another one-half day Rally is planned for August 11 as a follow up for preparation for the new year.
5. Overnight Field Trip Request – High School Band, Orchestra, Choir and Color Guard. The administration recommends approval of the overnight field trip request. [Motion; Discussion; Public Comment; Vote]
  Dr. Merkle reported above.
  
  Motion, Frieriech, Second, Shaffer; Approval of above.
  
  A discussion continued. Point of the discussion was some meals are not covered in the cost of trip and these costs will be covered for students with financial difficulty.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 7-0.
6. Foreign Exchange Students 2014-15. The administration recommends approval of the following two foreign exchange students at the high school for 2014-15. [Motion; Discussion; Public Comment; Vote]
  Dr. Merkle reported above.
  
  Motion, Shaffer, Second, Freireich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 7-0.
  1. Roberto Tristan Munoz. Tristan is a native of Spain and currently attends IES Principe Felipe. He is sponsored by the AFS-USA exchange program. Tristan will reside with the family of Matthew and Melinda Waterbury, 1659 Sleepy Hollow Road.
  2. Camila Gruanuer. Camila is a native of Ecuador and currently attends Unidad Educativa Bilingue Jefferson Salinas. She is sponsored by the Rotary Club of York. Camila will reside with three York Suburban families during the 2014-15 school year. Her first will be the family of Andrew and Connie Mears, 506 Wynwood Road.
Business Office Report – Ms. Mason
1. Donation to the Middle School Marching Band. A brand new set of marching quad drums were purchased by Mr. and Mrs. Garncarz for the Middle School Marching Band.
  Ms. Mason reported above.
2. Donation for Home Plate Tarp. The American Legion baseball team donated $710 to purchase a home plate tarp.
  Ms. Mason reported above.
3. Remediation of the Sanitary Line at East York Elementary. The Administration recommends the approval of Swerp Incorporated to remediate the sanitary sewer line at East York Elementary School at a cost of $13,285. [Motion; Discussion; Public Comment; Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Posenau; Approval of above.
  
  A discussion continued. Points of the discussion were – the cost is attributed to broken line with tree roots and engineer recommended liner be put in place and is expected to work better than the old line; this will be a two phase project, phase 1 to be completed in 30 days and phase 2 will be completed over a weekend in the fall when students are not in the building; this cost is coming in under the original estimated cost.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 7-0.
4. Budget Transfers 2013-14. The administration recommends approval of the Budget Transfer Listing June 1, 2014 through June 30, 2014. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Clancy, Second, Freireich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present yes. Motion carried 7-0.
5. Food Service
  1. Sales Activity Report
    Ms. Mason reported above.
    
    A discussion continued. Point of the discussion was Ms. Mason and Mrs. Heidler have a meeting scheduled later this week to review a marketing plan to attempt to raise these numbers.
Student Board Representative Report – Miss Renjilian not present
Committee Reports Continued – Mr. Miller
1. Academic Standards & Curriculum Committee – Mrs. Clancy
  The minutes of June 18 are provided.
  
  Mrs. Clancy reported above. An extensive report on PSSA will take place in October. Appreciation was extended to Dr. Maloney for bringing great expertise to the district in these areas as she does a great service in these areas to move the district forward academically.
2. Legislative Report – Mr. Sears provided information on the PSBA legislative priorities process with July 30 being the deadline. Mr. Sears will obtain additional information from PSBA.
3. Policy Review Committee – Ms. Bates
  1. The minutes of June 12 are provided.
    Ms. Bates reported above.
  2. Policy Revisions. The Policy Review Committee recommends Board approval of the following policy revisions. [Motion; Discussion; Public Comment; Roll Call Vote]
    Motion, Bates, Scond, Shaffer; Approval of above.
    
    A discussion continued. Points of the discussion were – the Board appreciated the cliff note version that Ms. Bates prepared and distributed on the policy revisions; several questions were answered by administration; recommendation for a revision to policy 138, page 2, paragraph 3, changing disability to eligibility at two places.
    
    Amend Motion, Bates,Second, Shaffer; with revision to policy 138 as stated above.
    
    Roll Call Vote, all present, yes. Motion called 7-0.
    
    Mrs. Clancy inquired about statement in June 12 minutes that policy 102 will be on agenda for future discussion and asked if the discussion is more substantive that the policy is also reviewed by the Academic Standards& Curriculum Committee too.
    
    Dr. Merkle stated some of it is that PSBA was holding up some recommendations and that it would be taken to the larger group.
    
    Dr. Merkle also reported that the Administrative Team has been working very hard on Administrative Regulations this summer. ARs are not board approved and notifications will take place to the Board. The administration anticipates the AR Section 100 and the Board Operating Guidelines will be completed by the end of the summer. The goal of completion of the 200s is anticipated by the end of November.
    1. No. 124 – Alternative Instruction Courses
    2. No. 125 – Adult/Community Education
    3. Delete – No. 125.1 – Community Education Program
    4. Delete – No. 125.1-AR – Administrative Regulation
    5. No. 126 – Class Size
    6. No. 127 – Assessments
    7. Delete – No. 129 – Music Program
    8. No. 130 – Homework
    9. No. 137 – Home Education Programs
    10. No. 137.1 – Extracurricular Participation by Home Education Students
    11. Delete – No. 137.1 – Attachment
    12. No. 138 – Limited English Proficiency Program
    13. No. 140 – Charter Schools
    14. No. 140.1 – Extracurricular Participation by Charter/Cyber Charter Students
    15. No. 142 – Migrant Students
    16. No. 143 – Standards for Persistently Dangerous Schools
    17. No. 144 – Standards for Victims of Violent Crimes
    18. No. 146 – Student Services
    19. No. 706 – Property Records
4. Additional Committee Reports
  Facilities Committee – Mrs. Freireich reported there will be a Facilities Committee meeting on Wednesday at 5:00 PM. Thanks was extended to Barry Girling and Bill Boll and their crew for the work taking place over the summer. Major projects for the summer are or will be under way shortly. The leak situation at Valley View is an insulation and fire alarm situation and discussion for a resolution continues.
Lincoln Intermediate Unit Board Report – Mr. Sears
The highlights of the LIU Board Meeting of June 24, “…by Dawn’s Early Light”, is provided.

Mr. Sears reported above and provided a few highlights.
York Adams Academy Report – Mrs. Freireich
No report.
York Area Tax Bureau Report – Ms. Mason
No report.
York County School of Technology – Mrs. Schroeder
The Joint Operating Commitee Mini-Board Report for June 26 is provided.

Mrs. Schroeder reported above and provided an update on the NOCTI scores. 89.64% of students were proficient or better. The Joint Operating Committee and the Association reached an agreement on a contract.
Recognition of Visitors
No public members remain at this time.
Committee Meeting Schedule
July to December

Mr. Miller reported above.
Public Comment
Adjournment
The meeting was adjourned at 8:39 PM.

An Executive Session will be held following this meeting.

ADDENDUM

TO: Members of the York Suburban School Board

FROM: Michele A. Merkle, Ed.D, Superintendent

DATE: July 21, 2014

SUBJECT: Addendum to the Agenda for the Board Meeting of July 21, 2014

IV. Committee Report

A. Personnel Committee Report – Ms. Shaffer

1. Consent Agenda

4. Resignations

f. Recommend Board approval of the resignation of Tasha Koontz, half-time Music Teacher at the Middle School, effective July 16, 2014.

6. Employment

Name:	Angie M. Adams
Education:	South Western High School, Diploma; Susquehanna University, B.A. in Psychology, McDaniel College, M.Ed. in Counseling Education
Certification:	Secondary School Counselor 7-12
Contract:	Professional Contract
Salary:	$73,150 – M.S. – Step 10
Assignment:	Secondary School Counselor
Building:	Middle School
Effective:	2014-2015

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