Minutes 2018-10-15

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 15, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:40 PM.

M I N U T E S
(approved on November 19, 2018)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  
  Members not present – James Sanders
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reviewed above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of September 17, 2018 and the Planning Committee Meeting of October 1, 2018. [Approval as submitted/corrected]
  The minutes were approved as presented.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of September 30, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
6. Student Activity Account Summary
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Mr. Posenau
1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters personnel. No official action was taken.
  Mr. Posenau reported above.
2. Recognition of National Merit Scholarship Program Students
  1. Congratulations to the Commended Students!
    1. Phoebe R. Caplan, daughter of Dr. Steven Caplan and Dr. Faina Caplan
    2. Lilly T. Cook, daughter of Mr. James and Mrs. Melissa Cook
    3. Brandon P. Duncan, son of Ms. Louise Duncan
    4. Nathaniel B. Gutekunst, son of Mr. Mark and Mrs. Elizabeth Gutekunst
    5. Zoe C. Hornberger, daughter of Mr. Rob Hornberger and Ms. Melissa Horn
    6. Caroline A. Liu, daughter of Dr. Ambrose Liu and Dr. To-Nhu Vu
    7. Olivia J. Pindzola, daughter of Mr. Ander and Mrs. Kathy Pindzola
  2. Congratulations to the Semifinalists!
    1. Samuel R. Garncarz, son of Mr. John and Mrs. Anne Marie Garncarz
    2. Zoe M. Prats, daughter of Mr. Jaime and Mrs. Melanie Prats
    3. Bryn C. Walsh, daughter of Mr. Ned Walsh and Mrs. Jennifer Hughes
    4. Caleb J. West, son of Mr. Jonathan and Mrs. Heidi West
  3. Congratulations to a National Hispanic Scholar!
    Zoe M. Prats, daughter of Mr. Jaime and Mrs. Melanie Prats
    
    Mr. Posenau congratulated the students in attendance this evening and a certificate of accomplishment was presented to each student.
  4. A Nominations Committee will be formed by Mr. Robinson. If any Board member is interested in serving as an officer, please contact Mr. Robinson.
  5. Plans continue to be developed for a Board retreat/planning session which will be led by Chester County Intermediate Unit and will be scheduled in November, December or January. Topics to be covered are Board functionality, mission statement, purpose and planning session for the coming years.
Superintendent’s Report – Dr. Williams
1. District Affiliated Report – All-Sports Boosters. Josh Leik, President, will provide a brief report on the work of this organization.
  Mr. Leik thanked the Board and administration for their continued support. Eight scholarships will be awarded to student-athletes. The number of scholarships fluctuates depending on the value of funds in membership revenue. Currently, there are 92 member families out of 375 student-athletes. There are 23 different sports. A big part of the revenue is from the concession stands that are operated with the Music Boosters. Planning is taking place for the first annual golf tournament as a fundraiser, which is anticipated to be a team building event for families.
2. Superintendent’s Report
  Dr. Williams reviewed the above report.
3. Student Enrollment Report
  The above report was part of the Superintendent’s Report above.
4. Reports from Administrators
  
  Dr. Fuhrman, EY Principal, reported on the new initiative of using fluency volunteers from the community that are trained by teachers and Dr. Fuhrman. Fluency is defined as reading skills and basic math facts. Each week, there are over 20 volunteers that help the students.
  
  Comments were shared about the exceptional use of community volunteers.
  
  Mrs. Fasick, MS Assistant Principal, reported on two recent events that were held. The Trojan Takeover, a Student Council led fundraiser initiative that earned just shy of $15,000. The Caught in the Middle Day introduces students to careers, hobbies and self-improvement workshops where community members share their interests with students in the morning and during the afternoon students had an eye-opening program about social media information being public and permanent.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the Resolution to amend the Resolution Authorizing the Incurrence of Nonelectoral Debt by the Issuance of General Obligation Bonds in an aggregate principal amount not to exceed $17,000,000 for the purpose of financing various capital projects of the District to expire on October 23, 2020. The current resolution is set to expire October 23, 2018. [Motion; Discussion; Roll Call Vote]
  
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the Budget Timeline for the 2019-2020 Budget. [Motion; Discussion; Roll Call Vote]
  
  Motion, Watts, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the contract with author and speaker Jordan Sonnenblick to appear at the Middle School on March 22, 2019, with a makeup date of March 29, 2019, if needed. The contract amount of $2,200 will be paid from the General Fund. [Motion; Discussion; Roll Call Vote]
  
  Motion, Robinson, Second, Schroeder; Approval.
  
  A discussion continued and the topic for the day will be writing.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends Board approval to close the French Club account in the Student Activity Fund and move the remaining funds of $35.10 over to the National Honor Society Account. The French Club no longer exists as the world language honors pool their funds under one umbrella to support collaborative fundraising and student activities. [Motion; Discussion; Roll Call Vote]
  
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
5. The Administration recommends Board approval of the District-Wide Facility Study update to be done by Gilbert Architects Inc., for a total contract cost of $19,500. This amount includes a fee of $7,500 to Sundance Associates for a District-Wide demographic study. This contract cost does not include reimbursable expenses including mileage, printing and postage. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of a Professional Engineering Services contract with Nutec Design to do a water infiltration study at the Middle School Auditorium for a cost Not-to-Exceed of $9,600. [Motion; Discussion; Roll Call Vote]
7. The Administration recommends Board approval of the contract with Johnson Controls to replace the security system at East York Elementary for a total cost of $8,588. Replacement is necessary due to water damage and the current system is obsolete and parts are no longer available. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval of Items E, F and G.
  
  A discussion continued and the money is coming out of the general operating fund for Items E and F and Capital Projects for Item G.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
8. The Administration recommends Board approval of the bid for four starting platforms for the swimming pool from If It’s Water, Inc. for a total cost of $22,001. This purchase is through the CoStar’s contract #016-051. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval.
  
  A discussion continued and a thanks was extended to Trojan Aquatic Club for their contribution of $7,000 towards this purchase.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
9. The Administration recommends Board approval of the Letter of Agreement with the Lincoln Intermediate Unit for Title IIA Nonpublic Programs and Services for a sum of $6,453. This would be for services for the students attending St. Joesph School – York. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion took place and this will provide professional development for the staff at St. Joseph School – York.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
10. Informational
  1. Donation from the Valley View PTO in the amount of $500 toward the August 20, 2018 Steven Courtney event.
    Ms. Mason reported above.
  2. Food Service Department Report
    1. Dining Review Report for September
    2. Sales Report
      Ms. Mason reported above.
Student Board Representative Report – Lauren Guyer
Miss Guyer provided an athletic report and information about student activities in the District.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.
Communications Committee Report – Mr. Robinson
The Activities and Communication Reports are provided.

Mr. Robinson reported above. Everyone is invited to the committee meeting on August 18.
Facilities Committee Report – Mrs. Freireich
The minutes of September 5 are provided.

Mrs. Freireich reported above and three of the items on the Business Office Report were discussed at length at the October committee meeting.

Personnel Committee Report – Mr. Robinson

The minutes of August 7 are provided.
Mr. Robinson reported above.
Recommend Board approval of the updated job description and increase of $2,000 base salary, pro-rated for the remainder of the 2018-2019 school year, for the Coordinator of Transportation and Communications, effective October 16, 2018. This change reflects the additional duties related to communications. Child Accounting will remain within the duties of this position. [Motion; Discussion; Roll Call Vote]

Motion, Watts, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, leave of absence, substitute teacher list, re-appointment of winter coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Thoman; Approval. Roll Call Vote, all present, yes, except, abstain, Watts. Motion carried 7-0-1.

Resignation
Recommend the approval of the resignation of Monika Clabaugh, Instructional Aide at Valley View Elementary School, effective October 5, 2018.
Employment
1. Recommend the employment of Mitchell Kemp as High School Boys Basketball Co-Assistant Coach #1 for the 2018-2019 school year at the salary of $1,255.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
2. Recommend the employment of Nicolas Scarpalo as Girls Basketball Assistant Coach #1 for the 2018-2019 school year at the salary of $2,511 which represents Step 1 of the Extracurricular Salary Schedule.
Leave of Absence
1. Recommend Board approval of the request of Sarah Bosco, Kindergarten Teacher, for a leave of absence beginning October 22, 2018 through December 17, 2018. FMLA leave was approved in July 2018 from December 17, 2018 – January 11, 2019.
2. Recommend Board approval of the request of Laura Gordon, Elementary Teacher, for a leave of absence starting on or about March 3, 2019 through the end of the school year. Leave includes FMLA coverage.

Re-appointment of Winter Coaches for 2018-2019

LAST	FIRST	POSITION	SALARY	STEP
Triggs	Thomas	Head Boys Basketball	$7,916	4
Barley	Jessica	Head Girls Basketball	$7,916	4
McFadden	Jamie	Middle School Head Boys Basketball	$4,511	4
Neiderer	Corey	Middle School Assistant Boys Basketball	$2,656	4
Scerbo	Amy	Middle School Head Girls Basketball	$4,601	4
Swartz	Karli	Middle School Assistant Girls Basketball	$1,859	2
Kowalewski	Hope	Assistant Boys & Girls Swimming	$5,818	4
Gonzalez	Ever	Assistant Boys & Girls Swimming	$2,930	2
Gentzyel	Brian	Head Wrestling	$6,631	4
King	Michael	Assistant Wrestling	$4,514	4
Mountz	Michael	Middle School Head Wrestling	$3,370	4
Rumbaugh	Christopher	Middle School Assistant Wrestling	$3,502	4
Yoder	Leslee	Head Cheerleading (Winter)	$4,186	4
Anderson	Alex	Assistant Cheerleading (Winter)	$1,859	2
Stayman	Denise	Middle School Head Cheerleading (Winter)	$2,257	3

Recommend Board approval of the 2018-2019 substitute teacher list provided by Substitute Teacher Service.

Adeyemi, Abayomi H.	Graham, Ellen E.	Myers, Beth A.
Berhanu, Ebenezer	Griffith, Michael S.	Nelson, Hillary
Blaine, Dorsey M.	Harvey, Roxanne	Norton, Marybeth
Capitello, Alexis P.	Hemmann, Wesley S.	Paradise, William J.
Chance, Carolyn L.	Hospador, Cynthia A.	Shelton, Michael S.
Claude Simeon, Alexandre	Joines, Ashley E.	Sieling, Andrea L.
Dukes, Marilee J.	Kloser, David P.	Snell, Dawn M.
Farling, Georgette W.	Leblanc, Brandy L.	Thompson, Stephanie L.
Fischl, Richard J.	Marburger, Dennis P.	Turocy, Quinn L.
Fuller, Nicole L.	Miller-Anthony, Annette C.	Ulsh, Christina A.
Gardini, Amy E.	Morrison, Thomas

Recommend Board approval of the following Volunteers.

Linda Arnold	Mary Greene	Tammy Olderich
Heather Barley	Lesley Gurreri	Rachel Reineberg
Lindsay Billet	Lauren Hoffman	Stephanie Rickard
Nicole Blount	Heather Igo	Amanda Sevier
Michelle Brown	Jennifer Kanode	Arlene Schreiber
Barbara Butz	Jessica Kolb	Matthew Shorb
Juliana Carrara-Farah	Debra Krebs	Rick Stanford
Jessica Carter	Sarah Kyle	Lori Trostel
Annie Childs	Jennifer Markley	Kenneth Watts
Amy Condon-Kaczorowski	Stacy Morgan	Pamela Wilt
Louise Duncan	Ashley Muccino	Rhonda Wissler
Jenna Durst	Maura Musselman	Wendy Youcheff
Michelle Flyte	Jennifer O’Neill	Stephanie Zermeno

Additional Committee Reports

Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of October 2, is provided.
  Mr. Posenau reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report
York Adams Academy Report – Mrs. Freireich
There are 12 YS students at York Adams Academy.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
No report
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:58 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Link to Meeting Video

Posted in SB-Minutes