Minutes 2019-02-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM.

M I N U T E S
(approved on March 18, 2019)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman and Kenneth Watts
  
  Members not present – Lauren Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Stephanie Sullivan, 331 Pine Hill Lane – commented about the recommended proposed changes in personnel listed under the Personnel Committee Report
  
  Mr. Posenau responded that the proposed changes in personnel were discussed at the Personnel Committee meeting on February 13.
  
  Anne Smith, 20 S. Findlay Street – provided comments about new jazz band process, outsourcing to directors, consistency with protocol and communication to students and parents and lack of follow through by Administration
  
  Matt Ensminger, Assistant Lacrosse Coach – provided comments about the transition of Boys Lacrosse Head Coach position
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of January 21, 2019 and the Planning Committee Meeting of February 4, 2019. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of January 31, 2019 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
1. The Board met following the Planning Committee Meeting on February 4, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.
  Mr. Posenau reported above.
2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
  Mr. Posenau reported above.
3. A Special Purpose Non-Voting meeting has been scheduled for February 20 at 6:30 PM to discuss the Feasibility Study Update. The meeting will be held in High School room 160.
  Mr. Posenau reported above. Due to the wintry weather forecast on Wednesday, alternate dates will be reviewed in case the meeting needs to be rescheduled.
4. The Board Retreat Strategic Planning session has been rescheduled for February 25 with dinner at 6:00 PM and the session starting at 6:30 PM.
  Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. Superintendent’s Report
  Dr. Williams reported above.
2. Student Enrollment Report
  The above report is part of the Superintendent’s Report.
3. The Administration recommends Board approval of the proposed 2019-20 school calendar draft 1A. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval.
  
  A discussion continued about total days for students.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. Overnight Field Trip Request for High School Family and Consumer Science Department
  Dr. Williams reviewed above and reported this item will be recommended for approval at the March 4 meeting.
5. Reports from Administrators
  Mrs. Jackson, High School Assistant Principal, reported mock interviews were recently held where 25 community members interviewed 162 seniors. This annual opportunity continued to be a success and offered a great experience for everyone. YCAL Career Readiness Symposium and PA Career and Technical Administrators Pathways to Career Readiness Symposium were good sources of information to prepare students for their careers in the future and information was distributed to the faculty. The third marking period has been off to a great start and the mandatory tutoring hours for students failing a class is showing signs of success.
  
  Dr. Fuhrman, East York Elementary Principal, provided data on the reading and math fluency initiative where Board-approved community volunteers are providing assistance to students. The One School One Book program has been completed. Due to a snowy evening, the numbers were down a little bit from last year with 51 people attending a delicious dinner prepared by Whitsons Culinary Group and an additional 52 people coming in for the book unveiling only. Coordinating learning walks for the teachers, that required three substitute teachers, allowed teachers every hour to walk throughout the building and observe their colleagues, followed by a discussion of what was observed. This was a great professional development activity for all involved.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the proposed York Adams Academy 2019-20 General Operating Budget. The Budget will increase in expenditures by $11,080 compared to 2018-19 and includes a 3% increase for salaries. Our membership fee per seat will not increase for 2019-20. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends Board approval of the contract with FnP Productions for a total of $2,200 for audio/DJ services and lighting for the York Suburban Prom to be held on May 11, 2019 at the Valencia Ballroom. [Motion; Discussion; Roll Call Vote]
3. The Administration recommends Board approval of the contract with Executive Coach, Inc. in the amount of $1,495 for one bus to take students to the United States Holocaust Memorial Museum in Washington, DC on Monday, March 11, 2019. [Motion; Discussion; Roll Call Vote]
4. The Administration recommends Board approval of the Lincoln Learning Network 4.0 five (5) year contract with an annual recurring cost of $24,005.16 with the Erate discount included.
  
  The Lincoln Learning Network is the consortium of districts in IU12 that collectively purchase network services to interconnect the district buildings and provide Internet and other network access. The current contract expires on June 30, 2019. [Motion; Discussion; Roll Call Vote]
5. The Administration recommends Board approval of the Amendment to the Child Care Agreement with Bright Horizons Childrens Centers LLC pertaining to Tuition Scholarship. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the contract with Spirit Sound & Light, LLC in the amount of $5,992.40 for audio, lighting and crew for the Musical Production. Rental period runs from February 20, 2019 to March 3, 2019. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval of Items B through F. Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends Board approval of the additional bus/van driver for the 2018-19 school year.
  Ralph Jones
  [Motion; Discussion; Roll Call Vote]
  
  Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
8. The Administration recommends Board approval of the contract with shi in the amount of $34,549.48 to purchase network equipment and license subscription. $18,995 will come out of the Capital Reserve Fund for network equipment and $15,554.48 will be coming out of the General Fund for license subscription. [Motion; Discussion; Roll Call Vote]
9. The Administration recommends Board approval of the contract with ePlus Technologies in the amount of $88,577.01 to purchase network equipment. This purchase will come out of the Capital Reserve Fund. [Motion; Discussion; Roll Call Vote]
10. The Administration recommends Board approval of the contract with Celerity in the amount of $21,500 to install fiber optic cable from East York Elementary to York Suburban Middle School. This will be paid from Capital Reserve Funds. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Thoman; Approval of Items H through J. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  An acknowledgment was provided for the out of the box thinking for money savings by Vincent Henry, Director of Technology.
11. Informational
  Food Service Department Report
  1. Dining Review Report for January
  2. Sales Report
    Ms. Mason reviewed above and introduced Chris Weakland, Whitsons Culinary Group’s Director, in attendance this evening.
Student Board Representative Report – Lauren Guyer
Miss Guyer was not in attendance this evening.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.
Communications Committee Report – Mr. Scalet
The Activities and Communication Reports are provided.

Mr. Scalet reported above.
Facilities Committee Report – Mrs. Freireich
The minutes of January 2 are provided.

Mrs. Freireich reported above.
Finance Committee Report – Mr. Sears
1. The minutes of November 14 are provided.
  Mr. Sears reported above.
2. The Administration recommends Board approval of the Settlement Agreement and Release with East Coast Contracting, Inc. resolving the dispute and disagreement related to the East York Elementary School project. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Freireich; Approval.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. A discussion about budget and future planning took place.

Personnel Committee Report – Mr. Robinson

The minutes of October 2 are provided.
Mr. Robinson reported above.
The following are recommended out of committee for review and discussion with anticipated action on March 4.
1. The Personnel Committee recommends Board approval to eliminate the Middle School Math Coach position, effective June 30, 2019. This position was created and never filled.
2. The Personnel Committee recommends Board approval to eliminate a Middle School Music Teacher position, effective June 30, 2019. This position has been vacant and scheduling has not been affected by the vacancy.
3. Due to an internal transfer, the Personnel Committee recommends Board approval to eliminate a Sixth Grade Teacher position, effective June 30, 2019.
4. Due to an internal transfer, the Personnel Committee recommends Board approval to eliminate a Middle School Science Teacher position, effective June 30, 2019.
5. The Personnel Committee recommends Board approval of a .5 Business Teacher position at the high school.
6. The Personnel Committee recommends Board approval to create an Autistic Support Teacher position, effective for the 2019-20 school year.
7. The Personnel Committee recommends Board approval to create two paraprofessional/classroom aide positions for the Autistic classroom, effective for the 2019-20 school year.
8. The Personnel Committee recommends Board approval to create a .5 Middle School Dean position, effective for the 2019-20 school year.
9. The Personnel Committee recommends Board approval to create an Elementary Teacher position, effective for the 2019-20 school year.
10. The Personnel Committee recommends Board approval to create two ESL Teacher positions, effective for the 2019-20 school year.
11. The Personnel Committee recommends Board approval to create a full time Human Resources Administrative Assistant position, effective for the 2019-20 school year.
  Mr. Robinson reported above.
  
  A discussion continued and all the above recommendations have been included in the budget planning for 2019-20. The recommendations include repositioning some positions at the Middle School to have a similar set-up as High School Trojan Learning Center, shifting positions to accommodate student population and shifting responsibilities to allow for a Human Resources Administrative Assistant position. The Full-Time Equivalent (FTE) professional positions would not increase and the two paraprofessional/classroom aide positions would be new positions.

Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, reappointment of extracurricular advisors, reappointment of spring coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Schroeder, Second, Freireich; Approval of Consent Agenda, except for Item b. iii. Roll Call Vote, all present, yes. Motion carried 9-0.

Motion, Sanders, Second, Sears; Approval of Item b.iii. Roll Call Vote, all present, yes, except Freireich, Thoman, Watts, no. Motion carried 6-3.

A discussion continued about including additional information on the agenda to be informing of the total expense for coaches above the stipend expenditure. It was decided this request would be discussed at the next Personnel Committee meeting.

Resignation
1. Recommend the approval of the resignation of Tae Ju, Health Room Assistant, effective February 28, 2019.
2. Recommend the approval of the resignation of Bonnie McBride, Instructional Support Aide at East York Elementary, effective June 30, 2019.
Employment
1. Recommend the employment of Pamela Doll and Linda Kauffman for the position of part time custodians effective February 19, 2019 at the hourly rate of $14.13.
2. Recommend the employment of Karla Coffman for the position of substitute nurse effective February 19, 2019 at the daily substitute rate for professional staff.
3. Recommend the employment of Frank Corto as High School Boys Lacrosse Head Coach, at the salary of $3,490 which represents Step 1 of the extracurricular salary schedule.
4. Recommend the employment of Scott Erickson as High School Baseball Co-Assistant #2 Coach, at the salary of $2,093 which represents ½ of Step 4 of the extracurricular salary schedule.

Reappointment of Extracurricular Advisors for 2018-2019

Position	Name	Salary	Step
HS Set Design & Construction	S.T. Smith	$2,148	Step 4
HS Choral Director	Hannah Stayer	$1,587	Step 4
HS Accompanist	Susan Wolschleger	$896	Step 4
HS Choreographer	Michelle Vranich	$2,324	Step 4
		$6,955

Reappointment of Spring Coaches for 2018-2019

Position	Name	Salary	Step
Head Boys and Girls Track	Dan VanHouwe	$7,501	Step 4
Asst. Boys and Girls Track #1	Lori Stambaugh	$5,818	Step 4
Asst. Boys and Girls Track #2	Justin Krebs	$2,930	Step 2
Asst. Boys and Girls Track #3	Cristina Fiorentino	$3,558	Step 3
MS Head Boys and Girls Track	Michael Jackson	$4,940	Step 4
MS Asst. Boys and Girls Track	Anastasia Evans	$3,370	Step 4
Intramural Track	Eric Arnold	$1,500	N/A
Head Boys Volleyball	Oliver Good	$5,818	Step 4
Assistant Boys Volleyball	Alex Bahn	$2,930	Step 2
MS Head Girls Volleyball	Sonia Guyer	$3,370	Step 4
MS Asst. Girls Volleyball	Gina Neiderer	$2,733	Step 4
Head Girls Lacrosse	Laura Meerbach	$6,719	Step 4
Asst. Girls Lacrosse #1	Alexandra Anderson	$2,930	Step 2
Asst. Boys Lacrosse #1	Matthew Ensminger	$3,558	Step 3
Asst. Boys Lacrosse #2	Anthony Giuffrida	$2,864	Step 3
Head Baseball Coach	Casey Markey	$4,945	Step 3
Asst. Baseball #1	Scott Cobb	$4,420	Step 4
Co- Asst. Baseball #2	Tyler Page	$1,799	Step 3
Head Softball	Larry Dalton	$5,818	Step 4
		$77,521

Recommend the approval of the following volunteers, effective February 19, 2019.
Kathleen Howat
Vasiliki Karandrikas
Christy Reece
Tabitha Rhoades
Brooke Shorb
Ciara Sweeney

Policy Committee Report – Mr. Watts
Following the First Reading and Second Reading, the following policies are recommended out of committee for adoption.
1. 103 – Nondiscrimination in School and Classroom Practices
2. 104 – Nondiscrimination in Employment Practices
3. 202 – Eligibility of Nonresident Students
4. 607 – Tuition Income
5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
6. 626.3 – Allowability of Cost – Federal Programs
7. 626.4 – Cash Management – Federal Programs
8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
  [Motion; Discussion; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Additional Committee Reports

Legislative Update – Mr. Robinson
Following a meeting with the PSBA Legislative Liaison, Davonna Rickard, a series of meetings with legislators will be scheduled. The first meeting is scheduled on February 22 with PA Representative Carol Hill-Evans.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of February 5, is provided.
  Mrs. Freireich reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported some changes are taking place to provide additional career development opportunities for students. The District’s 12 seats are filled at YAA.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
Mrs. Schroeder reported the proposed 2019-20 budget was approved.
Recognition of Visitors
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:09 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Board Meeting Video

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