Minutes 2025-05-12

York Suburban Board of School Directors
Planning Meeting
May 12, 2025 – 7 p.m.
York Suburban High School Cafeteria

MINUTES
(Pending approval May 27, 2025)

Mr. Robinson presided over the meeting in the absence of Board President Schroeder.

1.0 Call to Order – The planning meeting of the York Suburban Board of School Directors convened on Monday, May 12, 2025, in the High School Cafeteria. Mr. Robinson called the meeting to order at 7:06 p.m.

2.0 Pledge of Allegiance – Following the call to order, Mr. Robinson led those in attendance in the Pledge of Allegiance.

3.0 Roll Call – Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Steve Sullivan (virtually), and Ashley Turner. (Absent: Lois Ann Schroeder) 

4.0 An opportunity was provided for public comments on agenda items.

  • Andy Ruth (Spring Garden Twp) commented on an elementary library book previously mentioned in the Board meeting minutes.     

5.0 Student Board Representative Report – No report was provided. 

6.0 Board President’s Report

6.1 Mr. Robinson reported that the Board met in executive session on May 12, 2025, at 6:15 p.m. to discuss personnel. No official action was taken.

6.2 Mr. Robinson shared that the Board could nominate up to two voting delegates for the Pennsylvania School Boards Association (PSBA) Delegate Assembly scheduled for Tuesday, October 21, 2025. Mrs. Freireich volunteered to serve as the District’s voting delegate. The Board will vote on May 27, 2025, to formally appoint her.

7.0 Administrative Reports and Discussion Items

7.1 Superintendent’s Report

7.1.a.  Dr. Krauser recognized the District’s 2024-2025 retirees.

7.1.b.  Dr. Ellis presented an overview of the future of York Suburban High School, focusing on preserving our excellence while adapting to meet the changing needs and interests of students. He highlighted the diverse opportunities available to students as they plan for their futures, and emphasized the importance of ensuring that the school’s physical facilities meet the needs of students both now and in years to come.

7.1.c.  New Policy 805.2, School Security Personnel, was presented to the Board for a first reading. 

7.2 Chief Financial and Operations Officer’s Report 

7.2.a.  The following items were shared for discussion. Administration will seek Board approval on May 27, 2025.

7.2.a.1.  New Real Property Tax Exemption Certificate for parcel #46-000-28-0124.00-00000  under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption with a 2024 face amount of $4,675.40 and assessed value of $175,870.00.

7.2.a.2.  New Real Property Tax Exemption Certificate for parcel #48-000-34-0076.00-PC077  under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption with a 2024 face amount of $5,337.86 and assessed value of $207,990.00.

7.2.a.3.  New Real Property Tax Exemption Certificate for parcel #48-000-17-0135.00-00000  under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption with a 2024 face amount of $3,552.00 and assessed value of $133,610.00.

7.2.a.4.  New three (3) year benefit/broker agreement with AP Benefit Advisor, LLC for the 2025-2026 through the 2027-2028 school years in the amount of $5,833.33 per month for the life of the contract.

7.2.a.5.  Independent contractor Agreement with Billings Bilingual LLC to provide translation services for the 2025-2026 school year for $72/hour. 

7.2.a.6.  Business Associate Agreement and the Every Student Succeeds Act Letter of Agreement with York County Office of Children, Youth, and Families to establish the allocations between the County and the District for transportation costs related to educational stability for children in Foster Care for the 2025-2026 school year.

7.2.a.7.  Language Instruction Educational Program Service Agreement with the Lincoln Intermediate Unit 12 for the 2025-2026 school year at a cost of $104/hour.

7.2.a.8.  Johnson Controls Planned Service Agreement for the 2025-2026 school year at a total cost of $21,854. 

7.2.a.9.  Musical Agreement with Concord Theatricals for the K12 Licensing to perform SpongeBob the Musical in February and March 2026. The total cost of the rights is $3,899, to be funded through the High School Musical Student Activity account. 

7.2.a.10.  Act 48 program Services with River Rock Academy LLC  Agreement to deliver Alternative Education services to Disruptive Youth (AEDY) for the 2025-2026 school year.

7.2.a.11.  Agreement with the Lancaster Lebanon IU 13 to provide an electronic leave tracking service system. This new (updated) three-year agreement will cost $1.75 per employee, with an additional $0.50 discount provided on the Act 168 tracking system already purchased.

7.2.a.12.  2025-2026 Food Service Budget 

7.2.a.13.  2025-2026 Final General Fund Budget Presentation 

7.2.a.14.  2025-2026 Homestead Farmstead Resolution authorizing the distribution of $1,164,421.73 of state gaming funds to 5,117 eligible homestead properties and one farmstead property under Section 342 of Act 1.

7.2.b.  A draft of the Act 34 Public Hearing Booklet was shared with the Board for the proposed construction of a new intermediate school.

8.0  General Information Items
 Additional discussion items shared for approval on May 27, 2025:

8.1 Memorandum of Understanding (MOU) with YSEA  to change the coaching structure for High School Cross Country.

8.2  Authorization for District Administration to employ personnel for positions previously approved by the Board from May 28, 2025, to August 11, 2025, subject to limitations imposed by the 2025-2026 General Fund Budget. 

8.3  Annual Election of Board Treasurer: Reappointment of Mr. Desai from July 1, 2025, through June 30, 2026. 

9.0  Action Items

9.1  The Board unanimously approved the following items as part of a consent agenda.

9.1.a.  Approval of Minutes

9.1.b.  Approval of Personnel Report
Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion passed 8-0.

10.0 Informational Items

10.1 Lincoln Intermediate Unit Report 

10.1.a.  Mrs. Freireich shared the LIU Board Meeting Highlights from May 6, 2025.

10.2 York Adams Academy

10.2.a.  Mrs. Freireich shared the York Adams Academy Board Meeting Highlights from April 29, 2025.

10.3 Legislative Update: Mr. Robinson provided updates on current legislative committee work.

10.4 York Adams Tax Bureau: No report was provided.

10.5 York County School of Technology

10.5.a.  Mrs. SanMartin provided the April 24, 2025, Mini Board Report and highlighted upcoming events. 

11.0 Mr. Robinson thanked everyone for attending the meeting.

12.0 A second opportunity was provided for public comments.

  • Steve Fermier (Springettsbury Twp) commented on Project 2025.
  • Jim Polanzke (Springettsbury Twp) commented on test scores.
  • Cathy Shaffer (Spring Garden Twp) commented on the District’s proposed construction and renovation projects. 
  • One electronic public comment was received:
    • Danny Barker (Springettsbury Twp) commented on Board leadership and governance. 

13.0 Board Comments – No comments were provided.

14.0 The meeting was adjourned at 9:05 p.m.