Agenda 2012-05-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 21, 2012 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

THERE WILL BE AN EXECUTIVE SESSION PRIOR TO THIS MEETING AT 6:30 PM.

A G E N D A

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
  2. Roll Call
  3. Public Comment
  4. Discussion and Action on Board Minutes
    1. The administration recommends a motion to correct the meeting minutes of October 17, 2011 and November 21, 2011 to redact student information for General Fund Bills to be paid. [Discussion, Motion and Vote]
      Check Summary (October 17, 2011)
      Check Summary (November 21, 2011)
    2. Approval of the Minutes of the Regular Board Meeting of April 16, 2012 and the Minutes of the Planning Committee Meeting of May 7, 2012. [Approve as submitted/corrected]
Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
1. Approval of Treasurer’s Report as of 04/30/2012 [File for audit] The Treasurer’s Report, Summary Report and Check Summary are provided.
2. Fund Account Reports showing balance as of 04/30/12
  1. Food Service Fund – $141,386.47
  2. Capital Reserve Fund – $213,477.99
  3. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,236,852.37
3. Payment of Bills
  1. General Fund-2011-12 – $1,316,370.36
  2. Food Service Fund – $137,108.85
  3. Capital Reserve Fund – $771.35
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $116,435.14
Business Office Report – Mr. Younkin
1. Food Service Management Company Proposal. The administration recommends approval of the one-year Food Service Management Company contract with Whitsons Culinary Group, effective July 1, 2012, and authorization to secure all necessary contract approvals from the Pennsylvania Department of Education. [Motion and Vote]
  Agreement Page
  Advertisement for Food Service Management Companies
  Whitsons’ Invoice
  Meeting Attendance Sheet
  Documents related to RFP for Food Service
  Certificate of Liability Insurance
  Independent Price Determination Certificate
  U. S. Department of Agriculture
  Clean Air and Water Certificate
  Certificate Regarding Lobbying
  Disclosure of Lobbying Activities
  Whitsons’ Proposal
2. Resolution with Intent to Reimburse Food Service Employees. The administration recommends the Board of School Directors adopt the provided resolution, which sets forth transitional and severance benefits to be provided to food service employees during the transition to Food Service Management Company operations of the food service program. [Motion and Vote]
3. Dismissal of Food Service Employees. The administration recommends the dismissal of the following food service employees effective June 30, 2012 because, effective that date, the district will cease self-operation of food service programs and Whitsons Culinary Group, a Food Service Management Company, will assume responsibility for the district’s food service programs. [Motion and Vote]
  Deanna Armold
  Kathleen Biehl
  Polly Bokus
  Darlene Brenneman
  Beth Brubaker
  Wanda Coddiardi
  Michele Conway
  Nancy Figdore
  Cathy Fornoff
  Nancy Geesey
  Glenda Heffner
  Helen Heidler
  Kristine Klinedinst
  Tammy Kolb
  Amy Lambert
  Lori Lehr
  Joleen Leitzel
  Kay Mahanes
  Kimberly McCulloch
  Charles Peters
  Darlene Robertson
  Amy Royer
  Patricia Staley
  Mary Ann Stone
  Holly Weinrich
  Gale Yinger
4. Homestead and Farmstead Exclusion 2012-13. The resolution authorizing the distribution of $663,798.01 of state gaming funds to 5,833 eligible homesteads and farmsteads is provided for approval under Section 342 of Act 1. [Motion and Vote]
5. FY13 Final Budget Adoption. The administration recommends the approval of the 2012-13 General Operating Fund Budget in the amount of $46,853,143 and to set the real estate tax rate at 20.8007 mills as per the resolution. [Motion and Vote]
  Alternate Resolution for FY13 Final Budget
6. Appointment of a Treasurer. Recommend that H. Roger Miller, Jr. be appointed Treasurer for one year beginning July 1, 2012 at no compensation. [Motion and Vote]
7. Sports Physicals Agreement Addendum. WellSpan Health and the district entered into a Sports Medicine and Medical Services Agreement dated April 25, 2012, which has an effective date of July 1, 2012. The parties now desire to have WellSpan begin conducting sports physicals for Fall 2012 sports on June 1, 2012. [Discussion, Motion and Vote]
8. Future Agenda Planning.
  FY13 Final Capital Projects Fund Budget
  FY13 Final Capital Reserve Fund Budget
  FY13 Food Service Fund Budget
9. Bid Awards. The administration recommends approval of the following awards be made as a result of bids received for LIU Joint Purchasing – General Supplies, Paper Supplies, Athletic Supplies and Equipment and Art Supplies and Equipment; Athletic Supplies and Equipment and Custodial Supplies. [Motion and Vote]
  LIU Joint Purchasing – General Supplies – $18,488.38
  Cascade School Supplies – $398.18
  Elgin School Supply Co., Inc. – $153.95
  Kurtz Brothers – $2,095.12
  National Art & School Supplies – $1,448.54
  Pyramid School Products, Inc. – $3,550.33
  Quill – $3,470.98
  School Speciality, Inc. – $1,716.21
  Standard Stationery Supply Co. – $526.40
  W.B. Mason – $5,128.67
  
  LIU Joint Purchasing – Paper Supplies – $36,921.17
  Kurtz Bros. – $2,475.84
  Office Basics, Inc. – $11.28
  W.B. Mason – $26,459.05
  Fall Paper (2011)
  Kurtz – $284.80
  W.B. Mason – $7,690.20
  
  LIU Joint Purchasing – Athletic Supplies and Equipment – $559.23
  Moore Medical LLC – $55.46
  Patterson Medical Supply, Inc. D/B/A Medco – $44.74
  School Health Corp. – $46.40
  United Health Supplies – $412.63
  
  LIU Joint Purchasing – Art Supplies and Equipment – $9,535.81
  Clayworks Supplies Inc. – $1,181.00
  Commercial Art Supply – $334.41
  Freestyle Photographic – $1,447.58
  Kurtz Bros. – $633.62
  Nasco – $1,003.60
  National Art & School Supplies – $332.59
  Pyramid School Products, Inc. – $1,190.20
  Riverbottom Pottery – $1,870.00
  S&S Worldwide – $27.77
  School Specialty – $1,508.04
  Standard Stationery – $7.00
  
  Athletic Supplies and Equipment – $6,725.37
  Alert Services – $103.20
  Collins Sports Medicine – $261.83
  Flying Feet Sport Shoes – $476.20
  John M. Grove Sporting Goods – $773.00
  Medco Supply Company – $824.88
  Riddell/All American – $52.20
  Sportsmans – $4,083.32
  BSN/Passon’s Sports/US Games – $63.54
  Triple Crown Sports – $87.20
  
  Custodial Supplies – $5,450.66
  Calico Industries, Inc. – $2,046.90
  Hillyard, Inc. – $2,371.84
  Holt Paper & Chemical Co. – $480.00
  Pyramid School Products, Inc. – $282.70
  Xpedx-Harrisburg – $269.22
Superintendent’s Report – Dr. Orban
1. Student Enrollment Report.
2. Approval for Overnight Field Trip. The administration recommends approval of the request for an Overnight Field Trip. [Motion and Vote]
3. 2012-13 Calendar and Act 80.
4. Adjudication Re: Student No. 210723. Upon the recommendation of the Superintendent and based on the Student Disciplinary Hearing conducted by Dr. Michele Merkle, as the Board appointed hearing officer, the administration recommends the Board accept the extension of the current expulsion of Student No. 210723 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Adjudication. [Motion and Vote]
5. Annual Gifted Program Update. Dr. Bertram
Board President’s Report – Mr. DeHaas
1. Recognition of Outgoing Student Board Representative. Michael Hogg will be attending his last meeting as the Student Board Representative. He will be recognized for his service at this time.
2. Executive Session. The Board met in executive session following the April 16, 2012 Regular Monthly Board Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
3. Approval of 2012-13 Board Goals. [Motion and Vote]
Student Board Representative Report – Mr. Hogg
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The next Curriculum Committee meeting is scheduled August 14 at 9:00 AM.
Communications Committee Report – Mrs. Schroeder
1. The Communications Report and Activities Report are provided.
2. The next Communications Committee meeting is scheduled July 9 at 6:00 PM.
Facilities Committee Report – Ms. Leopold-Sharp
1. Guaranteed Energy Savings Program. The administration recommends approval of a Guaranteed Performance Contract with Johnson Controls Incorporated subject to approval of final contract language by the Solicitor. This contract has a value of approximately $2,838,771 and will result in identified capital improvements to the district’s facilities and equipment as well as energy cost savings. [Motion and Vote]
  Board Question Response
  Project Cost Analysis
  Projected Financing Costs
2. The next Facilities Committee meeting is scheduled June 27 at 5:30 PM.
Finance Committee Report – Mr. Miller
1. The next Finance Committee meeting is scheduled June 13 at 5:30 PM.
Personnel Committee Report – Mrs. Shaffer
1. Consent Agenda: You have before you the Personnel Report which includes Requests for Leave of Absence, Reassignments, Employment, Fall 2012 Coaches and Intramural Coach, Retirements, Resignations and a Substitute Teacher. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; second; roll call vote.
2. Requests for Leave of Absence
  1. Recommend Board approval of the request of Amy Bartlett, Reading Specialist at Yorkshire Elementary School, for a short term disability leave for maternity purposes starting on or about October 25, 2012, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through June 6, 2013. Mrs. Bartlett will be returning to her position at the beginning of the 2013-14 school year.
  2. Recommend Board approval of the request of Sarah Coppersmith, 4th Grade Teacher at Indian Rock Elementary School, for an unpaid leave of absence starting August 22, 2012 through approximately November 7, 2012, followed by a short term disability leave for maternity purposes, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through November 8, 2013. Mrs. Coppersmith will be returning to her position on November 11, 2013.
  3. Recommend Board approval of the request of Holly Davis, Art Teacher at the High School, for an intermittent family medical leave under the Family and Medical Leave Act starting April 26, 2012.
  4. Recommend Board approval of the request of Amy Wallace, Reading Specialist at Valley View Elementary School, for a short term disability leave for maternity purposes starting on or about September 8, 2012, followed by a family medical leave under the Family and Medical Leave Act through December 21, 2012. Mrs. Wallace will be returning to her position on January 2, 2013.
3. Reassignments
  1. Notification to the Board of the reassignment of Michelle Lucabaugh from the position of Accountant to the position of Secretary to the Director of Student Services and the Director of Technology effective July 1, 2012.
  2. Notification to the Board of the reassignment of Richard Petersen who is currently assigned as an Assistant Principal/Athletic Director at the High School to the position of English Teacher at the High School effective at the beginning of the 2012-13 school year.
4. Employment
  1. Recommend the appointment of Dustin Boeckel as Head Boys Basketball Coach at the salary of $6,372 which represents Step 3 of the Extracurricular Salary Schedule.
  2. Recommend the employment of Kelly Gulley as a half-time substitute for Amy Bartlett beginning on or about October 25, 2012 through June 6, 2013. An additional substitute will be hired at a later date to cover the morning half of this position.
  3. Recommend the employment of Cathi Hicks as a full time substitute for the 2012-13 school year as a 4th grade teacher for Sarah Coppersmith at the Indian Rock Elementary School, at the salary of $48,250 (Step 1 of the Bachelor’s Degree Schedule).
  4. The administration recommends the approval of Joan Hammond as the 7-12 Family and Consumer Science Department Chairperson for a two year term to begin July 2, 2012 and end June 30, 2014 with a stipend of $1,800 per year.
  5. Recommend the appointment of Tyler Knaub as Assistant Junior High Football Coach at the salary of $2,501 which represents Step 1 of the Extracurricular Salary Schedule.
  6. The administration recommends the approval of Donna Krane as the K-12 Library Department Chairperson for a two year term to begin July 2, 2012 and end June 30, 2014 with a stipend of $2,000 per year.
  7. Recommend the appointment of Michael Smith as Assistant Varsity Football Coach at the salary of $2,921 which represents Step 1 of the Extracurriculary Salary Schedule.
5. Recommend the appointment of the following coaches for the fall 2012 season:
  1. Ronald Herman – Head Boys Cross Country
  2. Dan VanHouwe – Head Girls Cross Country
  3. John Enders – JH Cross Country (Head Middle School Cross Country
  4. Jo Craley – Head Field Hockey
  5. Elizabeth Milkowski – JV Field Hockey
  6. Angie Graeff – JH Field Hockey (Head Middle School Field Hockey)
  7. Sonia Guyer – Head Girls Volleyball
  8. Amanda Shouck – Assistant Girls Volleyball
  9. Anthony Kowalewski – Head Boys Soccer
  10. John Fornadel – JV Boys Soccer
  11. Thomas Shugars – Head Girls Soccer
  12. Nate Hoover – Assistant Boys Soccer
  13. Leslee Yoder – Head Cheerleading
  14. Melissa Martin – Middle School Cheerleading
  15. Kent Gable – Golf
  16. Rebecca Toman – Girls Tenns
  17. Brian Freed – Head Varsity Football
  18. Craig Zortman – 1st Assistant Football
  19. Chad Garner – Assistant Football
  20. Scott Luckenbaugh – Head JH Football
6. Recommend the appointment of the following intramural coach for the fall 2012 season:
  1. Terry Waltimyer – JH Football
7. Retirements
  1. Recommend Board approval of the retirement of Rosemary Badders, Assistant Head Cook at the Middle School, effective at the end of the 2011-12 school year. Mrs. Badders is retiring after having served 26 1/2 years with York Suburban School District.
  2. Recommend Board approval of the retirement of Beryl Boyer, Assistant Head Cook at Indian Rock Elementary School, effective at the end of 2011-12 school year. Mrs. Boyer is retiring after having served 19 years with York Suburban School District.
  3. Recommend Board approval of the retirement of Geraldine Corsa, Head Cook at the Middle School, effective at the end of the 2011-12 school year. Mrs. Corsa is retiring after having served 27 1/2 years with York Suburban School District.
  4. Recommend Board approval of the retirement of Doris Moyer, Assistant Head Cook at East York Elementary School, effective at the end of the 2011-12 school year. Mrs. Moyer is retiring after having served 25 1/2 years with York Suburban School District.
  5. Recommend Board approval of the retirement of Brenda Schmohl, Head Cook at East York Elementary effective at the end of the 2011-12 school year. Mrs. Schmohl is retiring after having served 32 1/2 years with York Suburban School District.
8. Resignations
  1. Recommend Board approval of the resignation of Cynthia Abeles, Middle School Music Teacher, effective June 6, 2012.
  2. Recommend Board approval of the resignation of Darlene Brenneman, Food Service Employee at Indian Rock Elementary School, effective June 1, 2012.
  3. Recommend Board approval of the resignation of Jeannie Perin-Bryan, Elementary Health Room Assistant, effective June 5, 2012.
  4. Recommend Board approval of the resignation of Adrienne “Katie” Seufert, High School Social Studies Teacher, effective June 6, 2012.
9. Substitute Teacher
Planning Committee Report – Ms. Leopold-Sharp
1. The Combined Planning Committee and Regular Board meeting is scheduled June 18 at 7:30 PM.
Policy Review Committee Report – Ms. Bates
1. Policy Revisions. The Policy Review Committee recommends adoption of the following revised policies.
  1. Policy No. 121 – Field Trips
  2. Policy No. 121.1 – Overnight Field Trips
  3. Policy No. 121.2 – Foreign Travel
  4. Policy No. 222 – Tobacco Use
  5. Policy No. 227 – Controlled Substances/Paraphernalia and Attachment
  6. Elimination of Policy No. 227.1 – Anabolic Steroids. This policy is embedded in Policy No. 227.
  7. Policy No. 122 – Extracurricular Activities
  8. Policy No. 122.1 – Participation in Extracurricular and Co-Curricular Activities
  9. Policy No. 123 – Interscholastic Athletics
2. The next Policy Review Committee meeting is scheduled June 18 at 6:00 PM.
York Area Tax Bureau Report – Mr. Sears
York County School of Technology – Mrs. Schroeder
1. The Mini-Board Report dated April 26, 2012 is provided by the York County School of Technology Joint Operating Committee.
York Adams Academy Report – Mr. DeHaas
Lincoln Intermediate Unit Board Report – Mr. Sears
1. “…by Dawn’s Early Light” outlining the highlights of the May 1, 2012 LIU Board Meeting is provided.
Legislative Policy Committee Report – Mrs. Clancy
1. PSBA Resolutions. The administration recommends adoption of the PSBA resolutions. [Motion and Vote]
2. The legislative breakfast meeting with state legislators, Board members and administration is scheduled May 24.
Recognition of Visitors
Adjournment

ADDENDUM

TO: Members of the York Suburban School Board

FROM: Kathryn L. Orban, Superintendent

DATE: May 21, 2012

SUBJECT: Addendum to the Agenda for the Board Meeting of May 21, 2012

XI. Personnel Committee Report

B. Request for Leave of Absence

5. Recommend Board approval of the request of Angela Edel, Business Education Teacher at the Middle School and High School, for a disability leave for maternity purposes, if necessary, starting on or about August 22, 2012, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through June 6, 2013. Mrs. Edel will be returning to her position at the beginning of the 2013-14 school year.

H. Resignations

5. Recommend Board approval of the resignation of Angie Graeff, Middle School Art Teacher, effective June 6, 2012.

Posted in SB-Agenda