Agenda 2012-10-15

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 15, 2012 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

AN EXECUTIVE SESSION WILL BE HELD AT 6:15 PM.

A G E N D A

  1. General Business 

    1. Call to Order – Mr. DeHaas
      1. Pledge of Allegiance to the Flag 
      2. Roll Call
      3. Public Comment
      4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Board Meeting of September 24, 2012 and the Minutes of the Planning Committee Meeting of October 1, 2012.  [Approve as submitted/corrected]
  2. Treasurer’s Report – Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]  
    1. Approval of Treasurer’s Report as of 09/30/2012 [File for audit]  The Treasurer’s Report, Summary Report  and Check Summary are provided.  
    2. Fund Account Reports showing balance as of 09/30/12
      1. General Fund-2012-13 – $25,057,307.82
      2. Food Service Fund – $237,271.24
      3. Capital Reserve Fund – $152,699.34 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $887,643.07 
    3. Payment of Bills
      1. General Fund-2012-13 – $1,076.537.24
      2. Food Service Fund – $10,479.73 
      3. Capital Reserve Fund – $0 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $0 
  3. Board President’s Report – Mr. DeHaas
    1. Approval of Board Goals.  [Motion and Vote] 
  4. Superintendent’s Report – Dr. Orban
    1. Student Enrollment Report  
    2. Congratulations to National Merit Students. Congratulations is extended to the following National Merit Students:

      2012 National Merit Program Commended Students

      Alicia Baker, daugher of James and Amie Baker
      Thomas Garncarz, son of John and Anne Marie Garncarz
      John Gurnavage, son of Mark and Angela Gurnavage

      Emma Matcham was also a commended student, however, she withdrew from YS and is currently attending a school in Ohio.

      National Merit Program Semifinalists

      Laura Blouse, daughter of Alan and Susan Blouse
      Margaret Sullivan, daughter of Gregory and Rowena Sullivan

    3. Student Wellness Update – Dr. Merkle
    4. The administration recommends Board approval of the Administrative Disciplinary Hearing Agreement for Student No. 212513, following a hearing conducted by Board appointed hearing officer, Michele Merkle.  The Agreement sets forth the details of the recommendation in response to the Act 26 violation.  The student will complete a ten day suspension, adhere to the Safety Plan and the recommendations set forth through the Student Assistance Team and serve a 45 day social probation. [Motion and Vote]
    5. The administration recommends Board approval of the immediate expulsion of Student No. 210640 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle.  The student will be placed at an alternative school.   [Motion and Vote]
    6. The administration recommends Board approval of the Administrative Disciplinary Hearing Agreement for Student No. 213081, following a hearing conducted by Board appointed hearing officer, Michele Merkle.  The Agreement sets forth the details of the recommendation in response to the Act 26 violation.  The student will complete a ten day suspension and adhere to the Safety Plan as set forth by the Threat Assessment Team.  [Motion and Vote]
    7. The administration recommends Board approval of the immediate expulsion of Student No. 210278 as set forth in the adjudication submitted by Attorney Brooke Say, following a hearing of a committee of the Board.  The student will be placed at an alternative school and referred to the Student Assistance Team for counseling.  [Motion and Vote]
  5. Student Board Representative Report – Mr. Clark
  6. Business Office Report – Mr. Younkin
    1. Food Service Report – Mary Keane, Whitsons Culinary Group
      Sales Report
    2. Policy No. 627 – Tax Exempt Bond Compliance Procedures.  The administration recommends approval of Policy No. 627-Tax Exempt Bond Compliance Procedures per the recommendation by U.S. Securities and Exchange Commission.  [Motion and Vote]
    3. Request for Payroll Deduction.  The administration recommends approval of the payroll deduction opportunity request received from YS Communities That Care, YS Dollars for Scholars and YS Education Foundation for district employees.  [Motion and Vote] 
  7. Academic Standards and Curriculum Committee Report – Mrs. Clancy
    1. The next Academic Standards and Curriculum Committee meeting is scheduled January 30 at 9:00 AM.
    2. The annual Academic Standards and Curriculum Committee meeting is scheduled February 19 at 6:30 PM.     
  8. Communications Committee Report – Mrs. Schroeder
    1. The Communications Report and Activities Report are provided.
    2. The next Communications Committee meeting is scheduled November 5 at 6:00 PM.
  9. Facilities Committee Report – Ms. Leopold-Sharp
    1. JCI Guaranteed Energy Savings Contract.  On August 20, 2012, the Board approved capital projects as proposed in the Johnson Control Energy Savings Contract pending finacing.  On September 24, 2012, the Board approved a financing structure which included the JCI Contract proposal totaling $1,617,786.  The proposed contract submitted is $1,613,849 which removes $3,937 for the installment of Vendmisers for vending machines.  This Contract will save the district at least $74,637 per year in utility savings and provide $614,000 in necessary capital maintenance projects.  The administration recommends the approval of the JCI Energy Savings Contract.  [Motion and Vote]
    2. The Facilities Committee meeting scheduled on October 24 is canceled.  The next Facilities Committee meeting is scheduled on November 14 at 5:30 PM. 
  10. Finance Committee Report – Mr. Miller  
    1. JCI Guaranteed Energy Savings Contract.  The Board approved a Parameters Resolution on September 24, 2012 to refinance the 2008 General Obligation Bonds and fund the JCI Guaranteed Energy Savings Project with a Structured Wrap financing process.  The Board has requested a proposed financing option with a Level Wrap.  The administration, working with Ken Phillips of RBC Capital Markets, has provided a Structured Wrap that provides principal payments spread over eight (8) years of the loan.  Provided is a copy of the Structured Wrap proposed to the Board on September 10, 2012.  Ken Phillips will be available to discuss the Parameters Resolution and review the two financing options.  [Motion and Vote] 
    2. The next Finance Committee meeting is scheduled October 31 at 5:30 PM. 
  11. Personnel Committee Report – Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes employment, re-appointment of winter coaches, additional substitute teachers and additional volunteer for fall.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote. 
    2. Employment
      1. Recommend the employment of Amy Gehly as a Substitute Lunchroom Aide at the hourly rate of $9.55, effective for the 2012-2013 school year.
      2. Recommend the employment of Michael King as Assistant Wrestling Coach at the salary of $3,506 which represents Step 4 of the Extracurricular Salary Schedule.
      3. Recommend the employment of James McFadden as Assistant Boys Basketball Coach at the salary of $5,735 which represents Step 4 of the Extracurricular Salary Schedule.
      4. Recommend the employment of Ruth Ann Richardson as a Lunchroom Aide at Indian Rock Elementary School at the hourly rate of $10.50, effective October 9, 2012.
      5. Recommend the employment of Amy Scerbo as Assistant Junior High Girls Basketball Coach at the salary of $4,033 which represents Step 4 of the Extracurricular Salary Schedule.
    3. Recommend the re-appointment of the following coaches for winter 2012-2013
      Kevin Wood
      Junior High Boys Basketball
      Paul Kuhn
      Assistant Junior High Boys Basketball
      Leslee Yoder
      Head Cheerleading
      Melissa Martin
      Middle School Cheerleading
      Craig Brennan
      Head Boys and Girls Swimming
      Mike Appleby
      1st Assistant Swimming
      Hope Kowalewski
      Assistant Swimming
      Matt Appleby
      Assistant Swimming
      Brian Gentzyel
      Head Wrestling
      Erik Kuntz
      Junior High Wrestling
    4. Additional Substitute Teachers

      Kristen Allen

      Elizabeth Lauer

      Kristin Ort

      Susan Ruby

      Lisa Senft

      Danielle Shenberger

      Chelsey Strong

    5. Additional Volunteer for Fall 2012-2013

      Felicia Rodriguez           Marching Band
    6. The next Personnel Committee meeting is scheduled November 1 at 2:00 PM.
  12. Planning Committee Report – Ms. Leopold-Sharp
    1. The next Planning Committee meeting is scheduled November 5 at 7:30 PM. 
  13. Policy Review Committee Report – Ms. Bates
    1. Policy Revision.  The Policy Review Committee recommends adoption of the following new policy.  [Motion and Vote]
      1. Policy No. 915 – Booster/Support Organizations and Addendum
    2. The next Policy Review Committee meeting is scheduled October 23 at 3:45 PM.
  14. York Area Tax Bureau Report – Ms. Leopold-Sharp 
  15. York County School of Technology – Mrs. Schroeder
    1. The Mini-Board Report dated September 27 is provided by the York County School of Technology Joint Operating Committee.
  16. York Adams Academy Report – Mr. DeHaas 
  17. Lincoln Intermediate Unit Board Report – Mr. Sears 
    1. “…by Dawn’s Early Light” outlining the highlights of the October 2 LIU Board Meeting is provided. 
  18. Legislative Policy Committee Report – Mrs. Clancy 
  19. Recognition of Visitors
  20. Adjournment 
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