Agenda 2013-11-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 18, 2013- 7:30 PM
HIGH SCHOOL CAFETERIA

There will be an Executive Session at 7:00 PM.

A G E N D A
  1. General Business 

    1. Call to Order – Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 
      2. Roll Call
      3. Public Comment
      4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly Meeting of  October 21, 2013 and the Planning Committee Meeting of November 4, 2013.  [Public Comment; Approve as submitted/corrected]
  2. Treasurer’s Report – Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    
    1. Approval of Treasurer’s Report as of October 31, 2013 [File for audit] 
      Treasurer’s Report

      * General Fund Revenue Report (Revenue accounts are budgeted with negative values)

      * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

      * Other Funds Reports 

      Check Summary Report

      * These are new reporting formats.

    2. Fund Account Reports showing balance as of October 31, 2013
      1. General Fund – $27,758,645.86
      2. Food Service Fund – $173,210.37
      3. Capital Reserve Fund – $123,526.66
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $641,228.82
    3. Payment of Bills
      1. General Fund-2012-13 – $1,005,442.95
      2. Food Service Fund – $113,034.90
      3. Capital Reserve Fund – $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $0
  3. Board President’s Report – Ms. Leopold-Sharp
    1. Executive Session.  The Board met in Executive Session on October 29, 2013 and November 4, 2013, prior to the Planning Committee Meeting, November 15, and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
    2. Resignation of Board Member.  Move to accept the resignation of William R. Kirk as a member of the Board of School Directors for York Suburban School District pursuant to his letter dated November 14, 2013, effective November 18, 2013.  [Motion; Public Comment; Roll Call Vote] 
  4. Superintendent’s Report – Dr. Orban
    1. Student Enrollment Report
    2. Middle School Counselor Position Additional Information
    3. Secondary Course Enrollment Update – Dr. Maloney, Mr. Ellis
  5. Business Office Report – Ms. Mason

    1. Food Service

      1. Dining Review Report for October
      2. Sales Report. The adult reporting has been revised on this report following last month’s inquiry.
    2. Settlement of Tax Assessment Appeal. The administration recommends a motion to approve the settlement of the following tax assessment appeal as presented:  Arcadian Corporation, NV, owner of the office building property identified as Tax Parcel No. 46-000-28-0040.CO-00000, located at 2550 Kingston Road, Springettsbury Township, York County, Pennsylvania (“Premises”), filed an appeal regarding its assessed valuation, which appeal is docketed to No. 2012-SU-4548-26 in the Court of Common Pleas of York County. The parties to the litigation have arrived at an agreement to establish the fair market value of the Premises at $2,500,000 effective January 1, 2013, with the applicable common level ratios for 2013 and 2014 to be applied to determine the assessed value for each respective year, which agreement will be set forth in a Stipulation and Proposed Order. The Solicitor and/or Board Officers are authorized to execute any documents necessary to conclude this assessment appeal pursuant to this motion. [Motion; Public Comment; Roll Call Vote]
  6. Student Board Representative Report – Miss Liu
  7. Planning Committee Report – Ms. Leopold-Sharp
    1. District Goals [Motion; Discussion; Public Comment; Vote]
    2. PA-Educator.net Clearinghouse 2013-14 Contract of Service. The administration recommends approval of the PA-Educator.net Clearinghouse 2013-14 Contract of Service for a twelve-month period, July 1, 2013 through June 30, 2014, in the amount of $2,137 for access to the online clearinghouse of Pennsylvania professional and non-certificated individuals to recruit candidates for employment. [Motion; Public Comment; Vote]
    3. Policy No. 701 – Naming Rights for School District Facilities. The Policy Review Committee and the administration recommend approval of Policy No. 701 – Naming Rights for School District Facilities. [Motion; Public Comment; Vote]
    4. Policy No. 702 – Gifts, Grants, Donations. The Policy Review Committee and the Administration recommend approval of Policy No. 702 – Gifts, Grants, Donations. [Motion; Public Comment; Vote]
    5. Appointment of Architect for Routine Projects. The Finance and Facilities Committees and administration recommend the appointment of NuTec Design as Architect for Routine Projects for the remainder of the 2013-14 school year. This is a 6 month extension to the current contract. [Motion; Public Comment; Vote]
  8. Committee Reports
    1. Communications Committee – Mrs. Schroeder
      1. The Activities and Communication Reports are provided.
      2. The Community Budget Meeting is scheduled January 21 at 7:00 PM in High School Room 160.
    2. Nominating Committee – Mrs. Clancy
      1. The Nominating Committee meeting is scheduled November 21 at 7:00 PM in the Education Center.
    3. Personnel Committee Report – Mrs. Shaffer
      [Consent Agenda:  You have before you the Personnel Report which includes retirement, resignations, employment, volunteer coaches for winter and spring and additional substitute teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      1.  Retirement
        1. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 Recommend Board approval of the retirement of Georgia Valero, Spanish Teacher at the high school, effective at the end of the 2013-2014 school year.  Mrs. Valero is retiring after having served 34 years in education and 30 with York Suburban School District.
      2. /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Resignation
        1. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend Board approval of the resignation of Melissa Martin as the Middle School Musical Director for the 2013-2014 school year effective November 1, 2013.
        2. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend Board approval of the resignation of Melissa Martin as the Middle School Color Guard Instructor effective November 1, 2013.
        3. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend Board approval of the resignation of Nicholas Petry as the Assistant Boys Lacrosse Coach effective November 8, 2013.
        4. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend Board approval of the resignation of Amy Rowcliffe as an Instructional Support Aide at Yorkshire Elementary effective November 22, 2013.
      3. Employment
        1. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the appointment of Daniel Anderson as Middle School Musical Set Construction Manager at the salary of $572 which represents Step 1 of the Extra Curricular Salary Schedule.
        2. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the employment of Payce Carupella as Assistant Junior High Girls Basketball Coach at the salary of $2,444 which represents Step 1 of the Extracurricular Salary Schedule, pending documents.
        3. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the employment of Harry Craley as a Substitute Custodian, effective for the 2013-2014 school year, pending clearances.
        4. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the employment of Larry Dalton as Assistant Softball Coach at the salary of $2,284 which represents Step 1 of the Extracurricular Salary Schedule.
        5. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the appointment of Tasha Koontz as Middle School Musical Director (to be shared with Molly McAuliffe) at the salary of $680 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        6. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the appointment of Molly McAuliffe as Middle School Musical Director (to be shared with Tasha Koontz) at the salary of $680 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        7. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Recommend the employment of David Turybury as Head Softball Coach at the salary of $3,866 which represents Step 2 of the Extracurricular Salary Schedule.
      4. Volunteer Coach for Winter
        1. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Byron Thompson – Junior High Boys Basketbal
      5. Volunteer Coaches for Spring 2014
        1. Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:”Table Normal”; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:””; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:”Calibri”,”sans-serif”; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:”Times New Roman”; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:”Times New Roman”; mso-bidi-theme-font:minor-bidi;} Jennifer Clancy – JV/Varsity Softball
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      6. Additional Substitute Teachers for 2013-14
  9. Lincoln Intermediate Unit Board Report – Mr. Sears 
    1. The LIU Board “…by Dawn’s Early Light” Report of November 5 is provided. 
  10. York Adams Academy Report – Mr. DeHaas
  11. York Area Tax Bureau Report – Mr. Kirk 
  12. York County School of Technology – Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of October 31 is provided.
  13. Upcoming Meeting Schedule (All meetings are held in the Education Center unless otherwise noted.)
    1. November 20 – Facilities Committee – 5:30 PM
    2. November 21 – Nominating Committee – 7:00 PM
    3. November 25 – Finance Committee – 5:00 PM
    4. December 2 – Communications Committee – 5:45 PM
    5. December 2 – Re-Organization & Planning Committee Meeting – 7:30 PM – Valley View Elementary School Staff Development Room
    6. December 16 – Regular Monthly Meeting – 7:30 PM
  14. Recognition of Visitors
  15. Public Comment
  16. Recognition of Outgoing Board Member – John DeHaas
  17. Adjournment

 

 

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ADDENDUM

 

TO:                Members of the York Suburban School Board

FROM:            Kathryn L. Orban, Superintendent

DATE:             November 18, 2013

SUBJECT:       Addendum to the Agenda for the Board Meeting of November 18, 2013 

 

III.  Board President’s Report – Ms. Leopold-Sharp

      C.  Process to Fill the Board Vacancy

            1.  Timeline

            2.  Application

 

VIII.  Committee Reports

          C.  Personnel Committee Report – Mrs. Shaffer

                7.   Move to approve the resignation agreement of Holly Davis, High School Art Teacher, effective November 18, 2013.  [Motion; Public Comment; Traditional Roll Call Vote]

 

                8.   Move to approve the retirement agreement of Dr. Kathryn L. Orban, Superintendent, effective
                  at the close of business today, November 18, 2013. [Motion; Public Comment; Traditional Roll Call Vote]

 

9.  Move to appoint Dr. Michele A. Merkle as Acting Superintendent for the District effective at the close of business today, November 18, 2013.  [Motion; Public Comment; Traditional Roll Call Vote]

 

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