Agenda 2014-12-15

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 15, 2014 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 6:45 PM.

A G E N D A

  1. General Business 

    Call to Order     – Mr. Miller 

    1. Pledge of Allegiance to the Flag 
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of November 17, 2014 and the Re-Organization and Planning Committee Meetings of December 1, 2014. [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of November 30, 2014     [File for audit]

    1. Treasurer’s Report (All Funds)
    2. Condensed Board Summary Report – General Fund Revenue
    3. Condensed III Board Summary Report – General Fund Expenditures Report
    4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers
  3. Board President’s Report – Mr. Miller
    1. Executive Session.  The Board met in Executive Session on November 17, 2014 following the Regular Monthly Meeting, on November 24 and on December 1, 2014 following the Re-Organization and Planning Committee Meetings for the purpose of discussing personnel and/or legal issues.
    2. Resignation of Treasurer. Move to accept the resignation of Jennifer J.P. Clancy as the Board Treasurer effective immediately. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Appointment of Treasurer. Recommendation for John Posenau to be appointed Treasurer effective December 15, 2014 through June 30, 2015 at no compensation. [Motion; Discussion; Public Comment; Roll Call Vote] 
    4. Committee and Miscellaneous Board Representative Assignments
  4. Superintendent’s Report – Dr. Merkle 
    1. Student Enrollment Report
    2. Request for Overnight Field Trip for High School Model UN Club. The administration recommends approval of the request for an overnight field trip for the high school Model UN Club. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. 2015-16 Calendar. The administration recommends approval of the 2015-16 calendar. [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Thanks to Luther Memorial Church for donating winter outerwear for elementary students in need.
  5. Business Office Report – Ms. Mason 

    1. Approval of the Agreement with Samsung Electronics America, Inc. The administration recommends approval of the contract with Samsung Electronics America, Inc. to set up as a self service center so that we can do approved warranty service and have access to parts directly from Samsung. By having this agreement in place, Samsung will pay us to do repairs if it is a warranty repair and it will save us time on sending units out for repair. [Motion; Discussion; Public Comment; Roll Call Vote]
    2. Approval of the Agreement with M. J. Delp Construction. The administration recommends the approval of the agreement with M. J. Delp Construction for the purposes of snow removal for Indian Rock Elementary, East York Elementary, the York Suburban Middle School and Yorkshire Elementary School entrances and parking lots. This cost is the same as last year:  $95 per hour per 3/4 ton pickup, per dump truck, per backhoe and skid steer; $110 per hour per 7 ton FWD truck; $650 per ton for salt spreading. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Approval of the Proposal from Houck Services, Inc. The administration recommends awarding the proposal to Houck Services, Inc. in the amount of $8,570 for Baseball Dugout Roof Replacement. [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Approval of the Agreement with Mid-Atlantic Dairy Association, Inc. The administration recommends the approval of the agreement with Mid-Atlantic Dairy Association, Inc. for the York Suburban Middle School. By providing monthly data that we already collect, we will receive a Breakfast Cart with supplies in the amount of $3,290 to be used as an additional serving line. [Motion; Discussion; Public Comment; Roll Call Vote] 
    5. Approval of the Glen Gary Schale Brick Corporation Tax Settlement. The administration recommends approval for settlement of the tax assessment appeal litigation (Case No. 2010-SU-005683-26) for Tax Parcel 48-000-17-0003.00-00000, 1090 East Boundary Avenue, Spring Garden Township, York County, Pennsylvania owned by Glen Gary Schale Brick Corporation, for a total fair market value for tax years 2011 through 2015 as follows:

      2011 – $2,962,600
      2012 – $2,700,000
      2013 – $2,500,000
      2014 – $2,200,000
      2015 – $2,000,000

      The appropriate common level ratio will be applied to the fair market value to arrive at the assessed values for tax years 2011 through 2015. In lieu of refunds, the District may apply credits against future taxes owed by the taxpayer. Further, all parties agree that absent major renovations, improvements, or demolition of the subject property, there shall be no further change to the assessment of the subject property until the tax year beginning January 1, 2018. The District administration and solicitor are authorized to take all steps necessary to effectuate this settlement and to resolve this pending tax assessment appeal case. [Motion; Discussion; Public Comment; Roll Call Vote]

    6. Informational:
      1. Food Service Department Report
        1. Dining Review Report for November
        2. Sales Report  
      2. PlanCon Part K:  Project Refinancing. A letter from the PA Department of Education dated December 3, 2014 was received approving our submission of PlanCon Part K to refinance a part of the General Obligation Bonds, Series 2007, through the issuance of General Obligations Bonds, Series of 2012. As instructed in the letter, this document and attachments are to be entered into the minutes. This filing could not be done sooner because of the Moratorium that was in place regarding PlanCon.
      3. 2015-16 Budget Presentation
  6. Student Board Representative Report – Miss Renjilian
  7. Committee Reports – Mr. Miller
    1. Academic Standards & Curriculum Committee Report – Mrs. Clancy
      1. Approval of High School New Course/Program Proposals for 2015-16. The Academic Standards & Curriculum Committee recommends approval of the following high school new course/program proposals for 2015-16. [Motion; Discussion; Public Comment; Roll Call Vote]
        1. AP United States Government and Politics
        2. Breaking the Glass Ceiling:  Women’s Voices in Literature
        3. Diversity in Contemporary Literature
        4. Teen Reads – Young Adult Literature
      2. Approval of the Open Campus Initiative. The Academic Standards & Curriculum Committee recommends approval of the Open Campus Initiative. [Motion; Discussion; Public Comment; Roll Call Vote]
      3. Approval of Flexible Instructional Days. The Academic Standards & Curriculum Committee recommends approval of Flexible Instructional Days. [Motion; Discussion; Public Comment; Roll Call Vote]
    2. Communications Committee Report – Mrs. Schroeder
      1. The minutes of December 1 are provided.
      2. Reminder – The Community Budget Meeting has been scheduled on January 20, 2015 at 7:00 PM at Valley View Elementary School. The inclement weather make-up date is January 28, 2015 at 7:00 PM at Valley View Elementary School.
      3. The Activities Report and Communication Report are provided. 
    3. Nominating Committee Report – Mrs. Schroeder

      The minutes of November 24 are provided. 

    4. Personnel Committee Report – Ms. Shaffer
      1. The minutes of November 20 are provided.
      2. [Consent Agenda:  You have before you the Personnel Report which includes resignation, employment, additional substitute teachers, volunteer coaches, band volunteer and building volunteer. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        1. Resignation   

          1. Recommend Board approval of the resignation of Ray Olewiler, HS Drama Set Construction Manager, effective October 27, 2014.

        2. Employment  

          1. Recommend the employment of Amy Ahlbrandt as a Classroom Assistant at the Middle School at the hourly rate of $16.25, effective December 16, 2014 through the end of the 2014-2015 school year.

          2. Recommend the employment of Luke Beam as Head Boys’ Lacrosse Coach at the salary of $6,460 which represents Step 4 of the Extracurricular Salary Schedule.

          3. Recommend the employment of Doris Eater as a full-time Custodian effective January 2, 2015 at the hourly rate of $12.87.

          4. Recommend the employment of John Radkiewicz as a Classroom Assistant at the Middle School at the hourly rate of $16.25, for the second semester of the 2014-2015 school year.

          5. Recommend the employment of Jacqueline Redding as a Substitute Custodian at the hourly rate of $9.50, effective December 16, 2014.

          6. Recommend the employment of Elizabeth Yearsley as a full-time substitute English teacher for the second semester of the 2014-2015 school year for Alyce Kenee at the high school at the salary of $25,300 (Prorated based on one semester of employment and Step 1 of the Bachelor’s Schedule).  Mrs. Keene is being temporarily re-assigned to a technology coaching position funded by the Ready-to-Learn grant.

        3. Additional Substitute Teachers for 2014-2015  

          1. Margaret Brown

          2. Peter Shuey

          3. Elizabeth Yearsley (effective 12-22-14)

        4.  Volunteer Coaches for Winter 2014-2015  

          1. Jordan Knaub                      Wrestling

          2. Kimberly McKenna             Girls’ Basketball

        5. Volunteer Coach for Spring 2014-2015  

          Jarod Penson                       Baseball

        6. Band Volunteer for 2014-2015  

          Jennifer Lam                        Indoor Color Guard

        7. Building Volunteer for 2014-2015  

          Joseph Kochenour

    5. Policy Review Committee Report – Ms. Bates

      Policy Revisions.       The Policy Review Committee recommends approval of the following policies. [Motion; Discussion; Public Comment; Roll Call Vote]

      1. 216 – Student Records
      2. 220 – Student Expression / Distribution and Posting of Materials
      3. 222 – Tobacco
      4. 233 – Suspension and Expulsion
      5. 234 – Pregnant / Parenting / Married Students
      6. 235 – Student Rights / Surveys
      7. 236 – Student Assistance Program
      8. 237 – Electronic Devices
      9. 239 – Foreign Exchange Students
      10. 240 – Contests
      11. 246 – Wellness
      12. 247 – Hazing
      13. 248 – Unlawful Harassment
      14. 248 Attach – Report Forms for Complaints of Unlawful Harassment
      15. 249 – Bullying / Cyberbullying
      16. 250 – Student Recruitment
      17. 251 – Homeless Students
      18. 252 – Dating Violence
      19. 252 Attach – Report Form for Complaints of Dating Violence
      20. 301 – Creating a Position
      21. DELETE 303 – Employment of Administrators
      22. 304.1 – Nepotism
      23. 305 – Employment of Substitutes
      24. 306 – Employment of Summer School Staff
      25. 308 – Employment Contract-Board Resolution
      26. 311 – Suspensions-Furloughs
      27. 313 – Evaluation of Employees
      28. DELETE 315 / 415 / 515 – Disqualification by Reason of Health
      29. DELETE 316 – Nontenured Employees; 416 – Nontenured Staff Members
      30. 317 – Conduct-Disciplinary Procedures
      31. 318 – Penalties for Tardiness
      32. 320 – Freedom of Speech in Nonschool Settings
      33. 321 – Political Activities
      34. 627 – Tax-Exempt Bonds Compliance Procedures
    6. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report – Mr. Sears
  9. York Adams Academy Report – Mrs. Freireich
  10. York Area Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment
  15. Adjournment

    An Executive Session will be held immediately following the meeting.

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