Agenda 2016-05-23

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
May 23, 2016 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

  1. General Business

    Call to Order – Ms. Leopold-Sharp

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Special Board Meeting and Planning Committee Meeting of May 9, 2016 and the Regular Monthly Meeting of April 18, 2016.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of April 30, 2016  [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Ms. Leopold-Sharp
    1. The Board met following the Special Board Meeting and Planning Committee Meeting on May 9, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing a personnel situation. No official action was taken.
    2. Recommendation for John Posenau to be appointed Treasurer for one year beginning July 1, 2016 at no compensation.  [Motion; Discussion; Roll Call Vote] 
    3. Elizabeth Huh is attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
    4. Recommendation for the July through December 2016 Committee Meeting Schedule to be distributed and advertised.  [Motion; Discussion; Roll Call Vote]
    5. Group Picture of Board
  4. Superintendent’s Report – Dr. Merkle
    1. Student Enrollment Report
    2. The Administration recommends Board approval of the renewal of the York Academy Regional Charter School charter.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the proposed 2016-17 District Goals.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the application for Act 80 days for the 2015-16 school year for the following dates and reasons:

      August 17

      In-service program for all staff

      August 18

      In-service program for all staff

      September 28

      In-service program for elementary

      October 9

      Parent-teacher conferences for elementary; In-service program for secondary

      November 6

      Parent-teacher conferences for secondary; In-service program for elementary

      March 4

      In-service program for all staff

      March 18

      Parent-teacher conferences for Valley View and Yorkshire

      May 31

      In-service program for all staff

      [Motion; Discussion; Roll Call Vote]

    5. The Administration recommends Board approval of the application for Act 80 days for the 2016-17 school year for the following dates and reasons:

      August 15

      In-service program for all staff

      August 16

      In-service program for all staff

      October 5

      Parent-teacher conferences for all staff

      November 2

      In-service program for all staff

      December 23

      In-service program for all staff

      March 10

      In-service program for all staff

      March 15

      Parent-teacher conferences for Valley View and Yorkshire

      May 26

      In-service program for all staff

      [Motion; Discussion; Roll Call Vote]

  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of a three year contract with Adams County National Bank as the primary bank for the District.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the following Depositories for 2016-17.
      1. Pennsylvania School District Liquid Asset Fund (PSDLAF)
      2. First National Bank

        [Motion; Discussion; Roll Call Vote]

    3. The Administration recommends Board approval of the LIU Joint Purchasing Bids – Custodial Supplies, General Supplies, Paper Supplies and Art Supplies.  
      1. Custodial Supplies – $3,309.03

        CUSTODIAL SUPPLIES BID 2016-2017

        		  

        HASSINGER & COMPANY, INC.

        $516.70

        HILLYARD INC.

        $1,052.80

        NORTHEAST CHEMICAL & SUPPLY

        $1,290.00

        PYRAMID SCHOOL PRODUCTS, INC.

        $403.93

        QUAKER CITY PAPER CO.

        $165.60

        SINGER EQUIPMENT CO.

        $238.75

        XPEDX-HARRISBURG

        $106.25

        TOTAL

        $3,309.03
      2. General Supplies – $23,049.72

        GENERAL SUPPLIES BID – 2016-2017

        		  

        CASCADE SCHOOL SUPPLIES

        $669.72

        KURTZ BROS

        $4,092.42

        NATIONAL ART & SCHOOL SUPPLIES, INC.

        $4,450.84

        OFFICE BASICS, INC.

        $1,874.70

        PYRAMID SCHOOL PRODUCTS, INC.

        $3,078.11

        SCHOOL SPECIALTY

        $5,637.54

        STANDARD STATIONERY SUPPLY CO.

        $1,545.11

        THE ART STORE

        $1,701.28

        TOTAL

        $23,049.72

      3. Paper Supplies – $11,470.50

        PAPER BID 2016-2017

        		  

        KURTZ BROS

        $2,100.25

        LINDENMEYR MUNROE

        $1,368.80

        WB MASON

        $7,224.95

        XPEDX – HARRISBURG DIVISION

        $776.50

        TOTAL

        $11,470.50

      4. Art Supplies – $8,233.50

        ART SUPPLIES BID 2016-2017

        		  

        BLICK ART MATERIALS

        $272.72

        CASCADE SCHOOL SUPPLIES

        $2,709.47

        KURTZ BROS.

        $660.08

        NATIONAL ART & SCHOOL SUPPLIES, INC.

        $862.48

        OFFICE BASICS, INC.

        $37.20

        PYRAMID SCHOOL PRODUCTS

        $1,446.62

        SCHOOL SPECIALTY

        $1,405.08

        SHEFFIELD POTTERY, INC.

        $283.50

        THE ART STORE, INC.

        $593.55

        TOTAL

        $8,233.50

        [Motion; Discussion; Roll Call Vote]

    4. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule.   [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2016-17 fiscal year.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2016-17 fiscal year.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the establishment of the Student Activity Account, Middle School Musical for the purposes of using the funds to buy show rights, provide costumes and sets for the musical and further advance the YSMS musical program.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the 2016-17 Food Service Budget of $1,420,955 and set the lunch and breakfast prices as follows:

      Proposed Meal Prices – 2016-17

      $.10 Increase (Lunch)

      Lunch

      Breakfast

      $2.30 Elementary

      $1.40 Elementary

      $2.55 Secondary

      $1.40 Secondary

      $3.80 Adult

      $1.95 Adult

      [Motion; Discussion; Roll Call Vote]

    9. The Administration recommends Board approval of PlanCon Part K, Project Refinancing (Series 2011).  [Motion; Discussion; Roll Call Vote]
    10. The Administration recommends the Board appointment of the firm, Stock and Leader Attorneys at Law, as Solicitor for the District for the 2016-17 fiscal year.  [Motion; Discussion; Roll Call Vote]
    11. The Administration recommends Board approval of the bid to Virco in the amount of $35,062.12 for Middle School cafeteria furniture.  [Motion; Discussion; Roll Call Vote]
    12. Informational
      1. Patricia L. Myers donated to the High School a Celestron CPC Series Telescope with several accessories valued at approximately $2,800.
      2. Food Service Department Report
        1. Dining Review Report for April
        2. Sales Report
  6. Student Board Representative Report – Miss Huh

    Welcome to Next Year’s Student Board Representative – Peyton Stuart

  7. Committee Reports – Ms. Leopold-Sharp
    1. Communications Committee Report – Ms. Shaffer

      The Activity and Communications Reports are provided.

    2. Facilities Committee Report – Mrs. Freireich
      1. The minutes of March 16 are provided.
      2. The Facilities Committee recommends Board approval for the Administration to advertise and solicit for bids for an additional entrance at Yorkshire Elementary and an indoor modification to Valley View Elementary to address safety concerns with the early learning programs.  [Motion; Discussion; Roll Call Vote]
    3. Personnel Committee Report – Ms. Bates

      Consent Agenda  [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, reassignment, leave of absence, additional guest teachers, additional volunteers and re-appointment of medical personnel.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Please see additional items on the Addendum at the end of the agenda.

      1. Retirement

        1. Recommend Board approval of the retirement of Christine Stipanovic, school nurse at the Middle School and Yorkshire, effective at the end of the 2015-2016 school year.  Mrs. Stipanovic is retiring after having served 20 years in education and 16 with York Suburban School District.

        2. Recommend Board approval of the retirement of Peggy Zirkle, Math Teacher at the Middle School, effective September 16, 2016.  Mrs. Zirkle is retiring after having served 37 years in education and 25 with York Suburban School District.

      2. Resignation

        1. Recommend Board approval of the resignation of John Beach as a Business, Computer and Information Technology Teacher at the High School and the Middle School, effective May 16, 2016.

        2. Recommend Board approval of the resignation of Kristin Marquis, High School Administrative Assistant, effective June 30, 2016.

        3. Recommend Board approval of the resignation of Christopher Rotolo as Head Baseball Coach effective May 18, 2016.

      3. Appointment

        1. Recommend the appointment of Amy Chapman as Middle School Musical Co-Director for the 2016-17 school year at the salary of $833.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.

        2. Recommend the appointment of Jennifer Harr as MS Student Council Co-Advisor and MS Assistant Student Council Co-Advisor for the 2016-17 school year at the salaries of $415.50 and $225.50, respectively, which represents 1/3 of Step 1 of the Extracurricular Salary Schedule.

        3. Recommend the appointment of Eric Hoffman as MS Student Council Co-Advisor and MS Assistant Student Council Co-Advisor for the 2016-17 school year at the salaries of $415.50 and $225.50, respectively, which represents 1/3 of Step 1 of the Extracurricular Salary Schedule.

        4. Recommend the appointment of Stacy Houck as Middle School Envirothon Coordinator for the 2016-17 school year at the salary of $377 which represents Step 1 of the Extracurricular Salary Schedule.

        5. Recommend the appointment of Pamela Kutcher as MS Student Council Co-Advisor and MS Assistant Student Council Co-Advisor for the 2016-17 school year at the salaries of $415.50 and $225.50, respectively, which represents 1/3 of Step 1 of the Extracurricular Salary Schedule.

        6. Recommend the appointment of Alyce Kenee as Grade K-8 Computer & Information Technology Department Chairperson for the term of July 1, 2016 through June 30, 2017, at the stipend of $1,800.

        7. Recommend the re-appointment of Shelby Marks to the supplemental position to support the community athletic programs that use district facilities at a stipend of $6,250, for the period July 1, 2016 through June 30, 2017.

        8. Recommend the appointment of Molly McAuliffe as Middle School Musical Co-Director for the 2016-17 school year at the salary of $1,389 which represents ½ of Step 4 of the Extracurricular Salary Schedule.

      4. Employment  

        1. Name:

          April  J. Milesky

          Education:

          Susquehannock High School, Diploma; Drexel University, B.S. in Elementary Education

          Certification:

          Early childhood PK-4

          Contract:

          Temporary Professional Contract

          Salary:

          $53,200 – B.S. – Step 1

          Assignment:

          Grade 1 – Yorkshire Elementary

          Effective:

          2016-2017

        2. Name:

          Morgan T. Waddell

          Education:

          Kiski Area High School, Diploma; Duquesne University, B.S. in Secondary Mathematics Education

          Certification:

          Mathematics 7-12

          Contract:

          Temporary Professional Contract

          Salary:

          $53,200 – B.S. – Step 1

          Assignment:

          High School Mathematics Teacher

          Effective:

          2016-2017

        3. Recommend the employment of Teresa Casolo as a TAC Swim Coach at the hourly rate of $9.50, effective May 24, 2016.

        4. Recommend the employment of Nathaniel Cobb as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        5. Recommend the employment of Andrew Frantz as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        6. Recommend the employment of Joseph Hasson as Middle School Co-Assistant Football Coach #2 at the salary of $1,626 which represents ½ of Step 4 of the Extracurricular Salary Schedule.

        7. Recommend the employment of Stephen Jacoby as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        8. Recommend the employment of Alexandra Kouma as a TAC Swim Coach at the hourly rate of $9.00, effective May 24, 2016.

        9. Recommend the employment of Alexander Maday as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        10. Recommend the employment of Colin Mailman as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        11. Recommend the employment of Tanner Martin as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016, pending completion of employment documents.

        12. Recommend the employment of Thomas Merkle as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        13. Recommend the employment of Bradley Smith as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

        14. Recommend the employment of Clayton Swartz as a seasonal maintenance crew leader at the hourly rate of $10.00, effective May 19, 2016.

      5. Reassignment  
        Notification to the Board of the reassignment of Denise Stayman from the position of Administrative Assistant for Guidance to the position of Middle School Administrative Assistant at the hourly rate of $21.98 effective on or about June 13, 2016 .
      6. Leave of Absence 
        Recommend Board approval of the request of Kerri Henry, Behavior Management Specialist at Indian Rock, for an FMLA leave of absence starting May 13, 2016 through May 31, 2016.
      7. Additional Guest Teachers for 2015-2016 

        1. Betsy Coldiron

        2. Anita Smith

      8. Additional Volunteers for 2015-2016  

        1. Jessica Born

        2. Suzanne Burt

        3. Nancy Hartinger

        4. James Heilman

        5. Allyson Kern

        6. Linda Lighty

        7. Jessica Lynn

        8. Janine Rice

        9. Alyssa Shorb

        10. Brian Sigley

        11. Janna Slagel

        12. Gary Speed

        13. Heidi Storey

        14. Adam Titter

      9. Re-Appointment of Medical Personnel for 2016-17  
        1.  Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examining fee of $10 per student.
        2.  Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with Dr. Carlene Warner and Dr. Teresa Seydel, as our primary physicians for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $15 per student.
    4. Policy Review Committee Report – Mr. Thoman

      The Policy Review Committee recommends Board approval of the following policy revisions.

      1. 113.2 Behavior Support
      2. 113.3 Screening and Evaluation for Students with Disabilities
      3. 113.6 Surrogate Parents
      4. 115 Career and Technical Education
      5. 116 Tutoring
      6. 117 Homebound Instruction
      7. 118 Independent Study
      8. 122 Extracurricular Activities
      9. 123 Interscholastic Activities 

        [Motion; Discussion; Roll Call Vote]

    5. Additional Committee Reports
  8. Legislative Policy – Mr. Robinson

    PA School Boards Association Legislative Platform for 2017

  9. Lincoln Intermediate Unit Board Report – Mr. Robinson
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting and Committee Schedule
  15. Public Comment
  16. Adjournment
     

    THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.



    ADDENDUM

    TO:             Members of the York Suburban School Board
    FROM:        Michele A. Merkle, Ed.D., Superintendent
    DATE:         May 23, 2016
    SUBJECT:   Addendum to the Agenda for the Regular Monthly Board Meeting of May 23, 2016

    III.  Board President’s Report – Ms. Leopold-Sharp

           F.   Board Ad Hoc Committee Meeting – June 2 – 4:30 PM

    IV.   Superintendent’s Report – Dr. Merkle

           F.   Dr. Merkle will report on the initiative, One School, One Book.

    VII. Committee Reports – Ms. Leopold-Sharp

           C. Personnel Committee Report – Ms. Bates

                 4.  Employment

                       o.

    Name:

    Lorra B. Cummings

    Education:

    Neshaminy Langhorne High School, Diploma; Pennsylvania State University, B.S. in  Secondary Education (math concentration) and M. Ed. in Teaching and Curriculum; Wilkes University, M.S. in Classroom Technology

    Certification:

    Mathematics 7-12

    Contract:

    Professional Contract

    Salary:

    $79,500 – M.S. + 30 – Step 11

    Assignment:

    Middle School Mathematics

    Effective:

    2016-2017

                     p.

    Name:

    Stephanie N. Hosan

    Education:

    Haverford High School, Diploma; Millersville University, B.S. in Middle Level Education

    Certification:

    Grades 4-8 (All Subject 4-6, Mathematics 7-8)

    Contract:

    Temporary Professional Contract

    Salary:

    $53,200 – B.S. – Step 1

    Assignment:

    Middle School Mathematics

    Effective:

    2016-2017

                   q.  Recommend the employment of Jason Weiss as a seasonal maintenance employee at the hourly rate of $8.50, effective May 24, 2016.

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