Agenda 2010-12-20
YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 20, 2010 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER
BOARD ROOM
A G E N D A
I. GENERAL BUSINESS
A. CALL TO ORDER – Mr. DeHaas
1. Pledge of Allegiance to the Flag
2. Roll Call
3. Public Comment
4. Discussion and Action on Board Minutes
Approval of the Minutes of the Regular Monthly Board Meeting of November 15, 2010, the Budget Meetings of November 16, 2010 and December 2, 2010, the Re-Organization Meeting of December 6, 2010 and the Special Meeting and Planning Committee Meeting of December 6, 2010. [Approve as submitted/corrected]
B. TREASURER’S REPORT – Mr. Miller
[Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items. If not, a motion to approve the below-mentioned items; second; and vote]
1. Approval of Treasurer’s Report as of 11/30/10 [File for audit]
The Treasurer’s Report, Summary Report and Check Summary are provided. (The report is also available on the website: www.yssd.org, School Board, School Board Treasurer Report)
2. Approval of Fund Account Reports showing balance as of 11/30/10
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a.
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Athletic Fund
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$.86
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b.
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Food Service Fund
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$114,409.25
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c.
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Capital Reserve Fund
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$328,725.04
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d.
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Capital Projects Fund – Bond Series of 2006 & 2007
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$4,044,724.56
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3. Payment of Bills
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a.
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General Fund – 2010-2011
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$1,243,682.96
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b.
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Food Service Fund
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$137,060.95
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c.
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Capital Reserve Fund
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$10,901.00
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d.
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Capital Projects Fund – Bond Series of 2006 & 2007
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$1,397,327.30
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II. BOARD PRESIDENT’S REPORT – Mr. DeHaas
A. Executive Session. The Board met in executive session following the Regular Monthly Meeting of November 15, 2010, prior to and following the Special Meeting and Planning Committee Meeting of December 6, 2010 for the purpose of discussing personnel and/or legal issues.
B. Committee Assignments. A draft 2011 committee assignment list is provided.
III. SUPERINTENDENT’S REPORT – Dr. Orban
C. Zone Website Map. Dr. Merkle and Mr. Henry will provide update and demonstration.
D. Congratulations! to Jamie Evans and Kevin Willson for being accepted into the SMART Exemplary Educator program. This program recognizes teachers whose innovative use of SMART products helps improve educational outcomes.
IV. STUDENT BOARD REPRESENTATIVE REPORT – Mr. Smith
V. PERSONNEL COMMITTEE REPORT – Mrs. Shaffer
A. A Fireside Chat was held on December 14.
B. The Personnel Committee Report listing retirements, resignations and reassignments is provided.
Consent Agenda: You have before you the Personnel Report which includes employment, requests for leave of absence, volunteer coaches for winter 2010-2011, additional substitute teachers and additional guest teachers. Would any board member like any of these items considered separately or are there any questions on any of these items. If not, the chair moves approval of the below-mentioned items; vote.
C. Employment
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1. Recommend the employment of Darlene Brenneman as a Food Service Employee at Indian Rock Elementary School at the hourly rate of $9.15, effective December 6, 2010.
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2. Recommend the appointment of T W Drumm as the High School Indoor Percussion Director at the salary of $1154 which represents Step 1 of the Extracurricular Salary Schedule.
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3. Recommend the employment of Susan Kelly as a Full Time Substitute Physical Education Teacher at the Middle School, starting on or about January 25, 2011, at the salary of $45,520 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon her employment.
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4. Recommend the employment of Devin Meckley as a Substitute Custodian at the hourly rate of $9.85, effective for the 2010-2011 school year.
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5. Salary Change – Catriona Smith was hired at the November 15, 2010 Regular Monthly Board meeting as a long-term substitute teacher at the East York Elementary School effective March 1, 2011 at the daily rate of $105. The effective date of this position has changed to November 30, 2010 which makes it a full-time substitute position at the salary of $45,520 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon employment.
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D. Request for Leave of Absence
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1. Recommend the Board approve a one year leave of absence for Thomas J. Owens, HVAC Technician, for restoration of health, effective November 23, 2010.
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2. Recommend the Board approve the request of Kelly Harper, 3rd grade teacher at East York Elementary, for a short term disability leave starting on or about March 17, 2011, followed by a family medical leave under the Family and Medical Leave Act through June 10, 2011. Mrs. Harper will be returning to her position at the beginning of the 2011-2012 school year.
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E. Volunteer Coaches for Winter 2010-11
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Swimming Volunteer
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Nichole Lehman
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Girls JV Basketball Volunteer
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Ashley Rudisill
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Varsity Cheerleading Volunteer
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Alexis Snell
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F. Additional Substitute Teacher
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Nicole Gendreau
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G. Additional Guest Teachers
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Connie Chilcott
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Anastasia Evans
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Shawn Machia
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Philip Cialini
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Rhea Kafer
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Patricia Marcus
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Donna Cooper
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Paula Kaiser
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Heidi Merritt
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Christine Derfler
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Christine Keehner
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Susan Seigel
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Ashley Dolla
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Karen Klahold
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Louann Stetler
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VI. BUILDINGS AND GROUNDS COMMITTEE REPORT – Mrs. Freireich
A. Valley View Project Update. Mrs. Freireich will provide a project update. Mr. Houser will be available for any questions.
B. Valley View Project Change Orders. The administration recommends the approval of the following change orders for the Valley View Center project. The individual change orders are provided.
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02-107
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Frey Lutz
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Exterior Wall Hydrants
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$636.22
Unforeseen Condition
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02-029
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Frey Lutz
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Room Plumbing Revisions
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($4,751.00)
Owner Requested
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01-040
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eciConstruction
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Door Hardware Changes
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$7,411.24
Owner Requested
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01-096
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eciConstruction
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Door Hold-Open Changes
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$970.95
Owner Requested
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01-079
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EciConstruction
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Additional Insulation and Facing
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$12,360.63
Unforeseen Condition
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01-078
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eciConstruction
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Delete Projector Niche Gym
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($915.00)
Owner Requested
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01-076
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eciConstruction
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CMU Headwall at Utility Tunnel
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$1,291.54
Design Omission
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03-076
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CMC, Inc.
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CMU Headwall at Utility Tunnel
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$1,221.00
Design Omission
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01-073
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EciConstruction
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Remove Concrete Duct
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$3,398.64
Unforeseen Condition
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01-071
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eciConstruction
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Window Treatment Revisions
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($425.00)
Owner Requested
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01-056
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eciConstruction
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Floor Sheathing & Wall Patching
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$2,760.30
Owner Requested
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01-069
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eciConstruction
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Septic Tank Fill
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$4,728.57
Unforeseen Condition/Owner Requested
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01-067
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eciConstruction
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Ridge Venting
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$7,762.52
Design Omission
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03-095
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CMC, Inc.
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Relocate Base Board Heat
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$5,331.00
Design Error
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02-091
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Frey Lutz
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Insulation Valves
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$829.60
Unforeseen Condition
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01-122
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eciConstruction
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Canopy Rain Water Conductors
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$4,388.05
Design Omission
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02-045
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Frey Lutz Corporation
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New Domestic Hot Water Heater
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$38,191.93
Owner Requested
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01-072
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eciConstruction
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Repair Existing Roof Sheathing
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$678.72
Unforeseen Condition
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02-087
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Frey Lutz Corporation
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Slurry Tank Lid
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$753.13
Design Error
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02-063
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Frey Lutz Corporation
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Replace Sanitary Sewer
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$6,025.61
Unforeseen Condition/Owner Requested
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02-081
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Frey Lutz Corporation
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Relocate Water Cooler
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$1,118.73
Design Error
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Current Change Orders
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$93,767.38
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Change Orders Approved
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$32,899.05
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Total Change Orders
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$126,666.43
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PlanCon G Contingency
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$433,276.00
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Remaining Contingency
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$306,609.57
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% Contingency Remaining
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70.8%
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[Motion and Vote]
C. Yorkshire Elementary School Project Update. Mrs. Freireich will provide a project update.
VII. PLANNING COMMITTEE REPORT – Mrs. Clancy
A. Policy Revisions.
The administration recommends the approval of the following revised policy.
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Policy No. 213 – Pupils – Assessment of Student Progress
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[Motion and Vote]
VIII. FINANCE COMMITTEE REPORT – Mr. Miller
A. The next Finance Committee is scheduled January 5 at 7:30 AM.
IX. COMMUNICATIONS COMMITTEE REPORT – Ms. Leopold-Sharp
A. The Communications Report and Activities Report are provided.
B. The next Communications Committee meeting is scheduled January 10 at 6:00 PM.
IX. ACADEMIC STANDARDS AND CURRICULUM COMMITTEE REPORT – Ms. Bates
XI. YORK COUNTY SCHOOL OF TECHNOLOGY – Mr. Royer
A. The “Mini-Board Report” dated November 30, 2010 is provided by the York County School of Technology Joint Operating Committee.
XII. YORK AREA TAX BUREAU REPORT – Ms. Leopold-Sharp
XIII. LEGISLATIVE POLICY COMMITTEE REPORT – Mrs. Clancy
XIV. YORK ADAMS ACADEMY REPORT – Mrs. Freireich
XV. LINCOLN INTERMEDIATE UNIT BOARD REPORT
A. “…by Dawns Early Light” outlining the highlights of the November 30, 2010 LIU Board Meeting is provided.
XVI. BUSINESS OFFICE REPORT – Mr. Younkin
A. 2011-12 Preliminary Budget Presentation. The administration will review the 2011-12 Proposed Preliminary Budget. Under Act 1, the District must adopt a Resolution Authorizing the Proposed Preliminary Budget Display and Advertising or an Accelerated Budget Opt Out Resolution at the January 24, 2011 meeting.
B. Spring Garden Township Tax Collection Update. The York County Treasurer has completed her review of the Spring Garden Township Tax Collector real estate tax collection for 2009. Mr. Younkin will provide an update on the status of the bond claim filed on behalf of the District.
C. Authorization to Solicit Bids. The administration recommends approval of the advertising and soliciting bids for the 2011-2012 school year for the following supplies and equipment: General, Art, Physical Education, Athletics and Audio Visual. [Motion and Vote]
XVII. TITLE REPORT – Dr. Maloney
XVIII. RECOGNITION OF VISITORS
XIX. ADJOURNMENT
An Executive Session will be held immediately following the meeting.
wke
12/17/10