Agenda 2014-11-17

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 17, 2014 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

A G E N D A

  1. General Business 

    Call to Order     – Mr. Miller 

    1. Pledge of Allegiance to the Flag 
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of October 20, 2014 and the Planning Committee Meeting of November 3, 2014. [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of October 31, 2014     [File for audit]

    1. Treasurer’s Report (All Funds)
    2. Condensed Board Summary Report – General Fund Revenue
    3. Condensed III Board Summary Report – General Fund Expenditures Report
    4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
  3. Board President’s Report – Mr. Miller

    Executive Session.      The Board met in Executive Session on October 20, 2014 following the Regular Monthly Meeting and on November 3, 2014 following the Planning Committee Meeting and on November 6, 2014 for an Education Workshop/Executive Session for the purpose of discussing personnel and/or legal issues.
  4. Superintendent’s Report – Dr. Merkle
    1. Congratulations to the 2014 Cross Country State Champions!
      1. Adam Barley, son of Michael and Julie Barley
      2. Joshua Kerr, son of Brad and Katy Kerr
      3. Zachary Lofties, son of Michael and Jean Lofties
      4. Donovan Mears, son of Andrew and Connie Mears
      5. Bryce Ohl, son of Jeffery and Daphne Ohl
      6. Quentin Schorr, son of Andrew Schorr and Jennifer Schorr
      7. Peter Wagner, son of Scott and Deborah Wagner
      8. Brady Wilt, son of David and Wilma Wilt
    2. Student Enrollment Report
    3. School Performance Profile Report  

      2014 School Performance Profile

    4. The administration recommends the immediate return from expulsion of Student #210453. This student was expelled as a result of an administrative recommendation resulting from a hearing conducted by Dr. Merkle on March 17, 2014. The administration recommends a return to York Suburban because the student has met all of the requirements set forth in the adjudication and exceeded the behavioral and academic expectations to date. [Motion; Discussion; Public Comment; Roll Call Vote]
    5. Comprehensive Plan. The administration recommends approval of the membership of the Comprehensive Planning Committee as per the attached list. [Motion; Discussion; Public Comment; Roll Call Vote] 
    6. School District of the City of York Recovery Plan Update
    7. Memorandum of Understanding between York Suburban School District and Whitsons School Nutrition Group. The administration recommends approval of the MOU to take effect November 18, 2014. The District is required to ensure that contractors have completed mandated reporter training and the MOU defines the agreement for Whitsons to complete that training with technical or facilities support from the District. [Motion; Discussion; Public Comment; Roll Call Vote]
    8. Memorandum of Understanding between York Suburban School District and Durham School Services. The administration recommends approval of the MOU to take effect November 18, 2014.  The District is required to ensure that contractors have completed mandated reporter training and the MOU defines the agreement for Durham to complete that training with technical or facilities support from the District. [Motion; Discussion; Public Comment; Roll Call Vote]
    9. Memorandum of Understanding between Harrisburg Area Community College and York Suburban High School. The administration recommends approval of the MOU regarding dual enrollment. [Motion; Discussion; Public Comment; Roll Call Vote]
    10. Recommendation for Recognition of New Extra / Co-curricular Organizations at the High School. The administration recommends approval of the addition of the following organizations to the District approved list of Activities, Clubs and organizations.

      Bible Club (Extra-curricular)
      SASSY:  Students Achieving Success by Saying Yes (Co-curricular)

      [Motion; Discussion; Public Comment; Roll Call Vote]

  5. Business Office Report – Ms. Mason

    1. 2013-14 Audit Report. The administration recommends approval of the 2013-14 Audit Report. [Motion; Discussion; Public Comment; Roll Call Vote]
    2. 2015-16 Budget Calendar. The administration recommends approval of the 2015-16 Budget Calendar. [Motion; Discussion; Public Comment; Roll Call Vote]

      Broad Budget Goals

    3. PlanCon Part K Project Refinancing (Series 2012). The administration recommends approval of the PlanCon Part K Project Refinancing (Series 2012). [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Securities and Exchange Commission’s Municipalities Initiative. The administration recommends a motion to authorize and direct the Director of Finance to prepare, execute and file the Securities and Exchange Commission’s Municipalities Continuing Disclosure Cooperation Initiative Questionnaire for Self Reporting Entities for the relevant and appropriate municipal bond offerings. [Motion; Discussion; Public Comment; Roll Call Vote]
    5. Budget Transfers. The administration recommends approval of the Budget Transfer Listing. [Motion; Discussion; Public Comment; Roll Call Vote]
    6. Food Service Department Report
      1. Dining Review Report for October
      2. Sales Report
  6. Student Board Representative Report – Miss Renjilian
  7. Committee Reports – Mr. Miller
    1. Academic Standards & Curriculum Committee – Mrs. Clancy

      The minutes of November 4 are provided.

    2. Communications Committee Report – Mrs. Schroeder
      1. The minutes of November 3 are provided.
      2. The Community Budget Meeting has been scheduled on January 20, 2015 at 7:00 PM at Valley View Elementary School. The inclement weather make-up date is January 28, 2015 at 7:00 PM at Valley View Elementary School.
      3. The Activities Report and Communication Report are provided. 
    3. Nominating Committee – Mrs. Schroeder

      The Nominating Committee meeting is scheduled November 24, 2014 at 6:45 PM in the Education Center.

    4. Personnel Committee – Ms. Shaffer
      1. [Consent Agenda:  You have before you the Personnel Report which includes employment, leave of absence, additional substitute teachers, volunteer coaches and band volunteer. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        1.  Employment

          1. Recommend the employment of the following people as Substitute Aides for the 2014-2015 school year at the hourly rate of $9.55:

            1. Matthew Blotzer

            2. Karen Burkholder

            3. Valerie Eberly

            4. Erin Gibson

            5. Eleanor Gunn

            6. Jessica Jackson

            7. Kristine Marino

            8. Kathleen Richard

            9. Brenda Youngman

          2. Recommend the employment of Blaine Claiborne as Assistant Boys’ Basketball Coach at the salary of $5,850 which represents Step 4 of the Extracurricular Salary Schedule.
          3. Recommend the employment of Richard Petersen as Co-Assistant Baseball Coach at the salary of $1,346 which represents ½ of Step 2 of the Extracurricular Salary Schedule.
          4. Recommend the employment of Lori Stambaugh as Assistant High School Track Coach at the salary of $3,633 which represents Step 4 of the Extracurricular Salary Schedule.
        2. Leave of Absence
          1. Recommend Board approval of the request of Maryalyce Keener, Library Aide at East York Elementary and Yorkshire Elementary, for an unpaid leave of absence from October 8, 2014 through October 17, 2014.
          2. Recommend Board approval of the request of Joyce Landis, Office Aide at East York Elementary, for unpaid leave of absence days on December 2, 2014 and December 23, 2014.
          3. Recommend Board approval of the request of Erika Silva-Furjanic, Art Teacher at the High School, for a short term disability leave starting on or about January 5, 2015 through approximately March 2, 2015 and an FMLA leave of absence starting approximately February 9, 2015 through April 10, 2015.  Mrs. Silva-Furjanic will also be on leave from her duties as Art Department Chairperson during the short term disability leave.
        3. Additional Subtitute Teachers for 2014-2015

          1. Cassie Ferrara

          2. Charles Mann

          3. Kristine Marino

        4. Volunteer Coaches for Winter 2014-2015

          1. Kevin May                             Boys’ Basketball

          2. Alexis Snell                           Cheerleading

          3. Byron Thompson                  Boy’s Basketball

        5. Band Volunteer for 2014-2015

          Patrick Gann

    5. Policy Review Committee – Ms. Bates

      Policy Revisions.       The Policy Review Committee recommends approval of the following policies. [Motion; Discussion; Public Comment; Roll Call Vote]

      1. 212 – Reporting Student Progress
      2. 213 – Assessment of Student Progress
      3. 215 – Promotion and Retention 
      4. 216.1 – Supplemental Discipline Records
      5. 218 – Student Discipline/Code of Student Conduct 
      6. 218.1 – Weapons
      7. 218.2 – Terroristic Threats
      8. 219 – Student Complaint Process
      9. 221 – Dress and Grooming
      10. 223 – Use of Bicycles and Motor Vehicles 
      11. 224 – Care of School Property
      12. Delete 225 – Students and the Police
      13. 226 – Searches 
      14. Delete 226.1 – Video Surveillance
      15. 227 – Controlled Substances/Paraphernalia
      16. 228 – Student Government
      17. 229 – Student Fundraising
      18. 230 – Public Performances by Students
      19. 231 – Social Events and Class Trips
      20. 232 – Student Involvement in Decision-Making   
    6. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report – Mr. Sears
    The “…by Dawn’s Early Light”, highlights of the LIU Board Meeting of November 4 is provided.
  9. York Adams Academy Report – Mrs. Freireich
  10. York Area Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Committee Meeting Schedule
  14. Public Comment
  15. Adjournment

    An Executive Session will be held immediately following the meeting.

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