Minutes 2018-03-26

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 26, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:00 PM.

M I N U T E S
(approved on April 23, 2018)

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steven Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Elise Atkinson (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Dick Grau, 2401 Carnegie Road – complimented the students that performed at the York Symphony concert; school safety procedures
  
  Dr. Redding responded and invited Mr. Grau to schedule an appointment to discuss school safety procedures.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of March 12, 2018 and the Regular Monthly Meeting of February 26, 2018. [Approval as submitted/corrected]
  Mr. Posenau announced the minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Approval of Financial Reports as of February 28, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
1. Congratulations to the following National Merit Finalists!
  1. Bryce P. Gavin, son of Ms. Catherine Gavin
  2. Charlotte B. Nesbitt, daughter of Mr. Thomas and Mrs. Jennifer Nesbitt
  3. Zezette T. Pflaum, daughter of Mr. Kevin and Mrs. Micah Pflaum
    Mr. Posenau congratulated the National Merit Finalists and presented a certificate of accomplishment to each student.
2. The Personnel Committee met on March 13, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel.
  Mr. Posenau reported above.
3. The Board met on March 14, 2018 and March 19, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
4. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
5. Superintendent Search Update
  Mr. Posenau reported the new superintendent search process is continuing well and it is anticipated the District will have a new superintendent in place by July.
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report / Cyber Charter Report
  Dr. Redding reported above. Currently, 112 kindergarten students have registered for 2018-19.
2. March 2018 Enrollment and Personnel Management Report
  Dr. Redding reported above.
3. Confirm Commencement Date
  Dr. Redding reported the 2017-18 date for Commencement will remain on May 24. With snow make-up days scheduled following May 24, seniors will have 176 days. The Administration will ask for an exception from PA Department of Education for the seniors to have less than 180 days of school due to weather-related school cancellation. There is a financial penalty of approximately $3,000 for seniors having less than 180 days of school.
4. Report – Information on a Social Services Coordinator position
  Kara Vojcsik, current Social Services Coordinator at South Eastern York School District reviewed above information about the importance of a Social Worker position in a school district.
  
  A discussion continued and points were – ways to measure effectiveness was shared; specifics about Ms. Vojcsik’s position were discussed including the various types of students and families district-wide that are involved for appointments, home visits, assistance, groups and staff development.
  
  Dr. Redding concluded the discussion stating there will be additional opportunities for dialogue at the April Planning Committee meeting and Personnel Committee meeting about this type of position in the District.
5. Federal Programs Audit Updates – Dr. Ketterman
  Dr. Ketterman reported the Federal Programs Audit that was scheduled to take place today was delayed due to the illness of the auditor.
6. Reports from Administrators
  Dr. Fuhrman, East York Elementary Principal, provided a demonstration and report that explained her leadership style.
  
  Mr. Shirey, High School Assistant Principal, provided a report about the new semester math course, Building and Programming Simple Machines, and thanked the Board for providing this opportunity for students.
Business Office Report – Ms. Mason
1. The Administration recommends the Board award the bid for the Roofing Project to TRS Roofing, Inc. for a total cost of $2,255,500. This amount is the base bid of $1,646,000 and three alternates totaling $609,500. Two of the alternates are for two Middle School roof areas that were not a part of the base bid that total $597,000. Those two sections will be out of warranty in approximately five years and one of those areas already has leak problems. By replacing those sections now, the entire roof will end up with a 30 year warranty. The third alternate is to replace mechanical vents at the High School for a cost of $12,500. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval.
  
  A discussion continued and points were – concern was expressed about the estimated cost of $600,000 for alternates; Mr. Kevin McCandless from Gilbert Architects was present, provided additional details and answered questions by Board members.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends the Board award the bids for the East York Elementary Renovation Project as follows: general contractor to East Coast Contracting, Inc. for a total of $425,000; electrical contractor to McCarty & Son, Inc. for a total of $571,958; mechanical contractor to SSM Industries, Inc. for a total of $1,206,000; plumbing contractor to SSM Industries, Inc. for a total of $27,400. The total amount of the bids is $2,231,058. This total is $960,142 below the estimate for this project. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends the Board award the bid for the Middle School Chiller Project to SSM Industries, Inc. for a total cost of $74,475. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends Board approval of the proposal from Slough Flooring, Inc. to furnish and install carpet tile on the first floor of the Ed Center and installation of carpet tile in two offices located in the basement of the Ed Center for a total cost of $43,143.97. The carpet is being purchased off of the State Contract #10125 with Tandus Flooring. The purchase is being paid from the Capital Projects Fund as outlined in the 2017-18 plan. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of the quote from Virco for High School Cafeteria furniture in the amount of $48,726.46. The furniture is being purchased off of the U.S. Communities 2018 Contract. The purchase is being paid for out of the Cafeteria Fund. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the proposal from School Installers of PA, Inc. of $91,512.84 for removal and replacement of 12 single and 4 double depth in wall cafeteria tables and benches as East York Elementary for a total of $91,512.84 to be paid from the Cafeteria Fund. The tables are being purchased off of the Costars Contract. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval of Items 5 & 6. Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends Board approval of the contract with Apple Nissan for a three year lease for a 2018 Nissan Sentra for Drivers Ed. The monthly payments will be $278. This is an increase of $4 per month with our current lease. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
8. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for fertilizer, weed and grub control District wide for a total of $6,156. This is an increase of 2.2% or $136 from last year. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
9. The Administration recommends Board approval of the District’s withdrawal from the Lincoln Benefit Trust effective June 30, 2018. The District’s account with the Trust will remain intact to pay claims and expenses for a period of twelve (12) months from the date of withdrawal. Any and all excess funds remaining after the twelve (12) month run-out period may only be used for health-related costs. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
10. Informational:
  1. Budget Update
    Ms. Mason reviewed the budget update handout distributed to Board members.
  2. Food Service Department Report
    1. Dining Review Report for February
    2. Sales Report
      Ms. Mason reported above.
Student Board Representative Report – Elise Atkinson
Miss Atkinson reported the third marking period is now over and the fourth marking period has opened. An athletic report was provided. High School students in the Science Olympiad Club participated in a competition that was held at Millersville University over the weekend. The German IV class went on a trip to see the National Holocaust Museum with the Jewish Community Center and the trip expenses were entirely funded by a private grant. 25 students from the Model UN Club were involved with a convention at Eastern York School District. Zoe Pratts participated in regional orchestra concert over the weekend. Student Council elections will be held soon.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Communications Committee Report – Mr. Robinson
  The Activity and Communications Reports are provided.
  
  Mr. Robinson reported above. The Staff Appreciation Breakfast Schedule will be available before the next meeting.
3. Finance Committee Report – Mr. Sears
  The minutes of February 21 are provided.
  
  Mr. Sears reported above.
  
  A discussion took place and the point was – a change is developing by PA Department of Education for reconciliation with individual charter schools by school districts.
4. Personnel Committee Report – Mr. Robinson
  1. The minutes of January 30 are provided.
    Mr. Robinson reported above.
  2. The Personnel Committee recommends Board approval of two new Grades K-5 Elementary Classroom Teacher positions, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  3. The Personnel Committee recommends Board approval to create a Director of Human Resources position, effective July 1, 2018. This position will be a Board-level contract position, not included in the Act 93 Agreement. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  4. The Personnel Committee recommends Board approval to create an elementary certified Math Specialist position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  5. The Personnel Committee recommends Board approval to create a Grades 3-5 Autistic Support Teacher position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  6. The Personnel Committee recommends Board approval of an addition of a second Grades K-2 Autistic Support classroom, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval.
    
    A discussion continued and the points were – a cost comparison was done with the break-even position being five or more students and it was less expensive for a District-run classroom compared to one operated by the LIU with their new fee schedule; the additional classroom would require one teacher and two paraprofessional classroom aide positions.
    
    Roll Call Vote, all present, yes. Motion carried 9-0.
  7. The Personnel Committee recommends Board approval to create a new Grades K-2 Autistic Support teacher position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Scalet; Approval.
    
    A discussion took place and the point was – Item #8 should have been identified with four paraprofessional classroom aide positions instead of the two that were listed.
    
    Roll Call Vote, all present, yes. Motion carried 9-0.
  8. The Personnel Committee recommends Board approval to create two paraprofessional/classroom aide positions for the Grades 3-5 Autistic Support classroom, effective for the 2018-19 school year. [Motion; Discussion; ]
    Motion, Schroeder, Second, Freireich;
    
    A discussion took place and the point was – four paraprofessional classroom aide positions are needed for the additional autistic support classroom for Grades K-2 and the Grades 3-5 autistic support classroom.
    
    Motion, Watts, Second, Freireich; Amendment to the motion to include four paraprofessional classroom aide positions for the additional autistic support classroom for Grades K-2 and the Grades 3-5 autistic support classroom.
    
    A discussion took place and points were – the additional K-2 autistic support classroom with one additional teacher position and two paraprofessional classroom aide positions was discussed at the Personnel Committee meeting and the two paraprofessional classroom aide positions were missed on the agenda this evening; adjustments to the budget will need to be done with the additional K-2 autistic support classroom.
    
    Roll Call Vote for the amendment, all present, yes. Motion carried 9-0.
    
    The Personnel Committee recommends Board approval to create four paraprofessional/classroom aide positions for the Grades 3-5 Autistic Support classroom, effective for the 2018-19 school year.Roll Call Vote, all present, yes. Motion carried 9-0.
  9. The Personnel Committee recommends Board approval to create a Director of Elementary Education position, effective immediately. This position will be included in the Act 93 Agreement. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  10. The Personnel Committee recommends Board approval to appoint Dr. Tawn Ketterman as Director of Elementary Education, effective March 27, 2018. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Sears, Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  11. The Personnel Committee recommends Board approval to eliminate the Director of Educational Services position, effective June 30, 2018. [Motion; Discussion; Roll Call Vote]
    Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  12. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, reassignment, substitute teachers, guest teachers, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Schroeder; Approval.
    
    A discussion took place and the points were – the advertising for the Accountant’s position will take place tomorrow; the Administration continues to review positions following the reassignment of Jill Feltenberger.
    
    Roll Call Vote, all present, yes. Motion carried 9-0.
    1. Resignation
      1. Recommend the approval of the resignation of Heather Copp, Instructional Support Aide at East York Elementary, effective March 22, 2018.
      2. Recommend the approval of the resignation of Jennifer Leppo, Accountant at the Education Center, effective April 6, 2018.
    2. Employment
      1. Recommend the employment of Eric Arnold as an Intramural Track Coach at the stipend of $1,500.
      2. Recommend the employment of Alex Bahn as Assistant Boys Volleyball Coach at the salary of $2,462 which represents Step 1 of the Extracurricular Salary Schedule.
      3. Recommend the employment of Anthony Giuffrida as a Long-term Substitute Instructional Support Aide at Valley View Elementary effective March 12, 2018 through approximately April 20, 2018, at the hourly rate of $10.65.
      4. Recommend the employment of Judy Stewart as a Long-term Substitute Art Teacher at Indian Rock Elementary and Valley View Elementary effective on or about April 19, 2018 through the end of the 2017-2018 school year at the daily rate of $105.
      5. Recommend the employment of Austin Wright as a Custodian at Yorkshire Elementary School effective on or about April 10, 2018, at the hourly rate of $13.68.
    3. Reassignment
      Notification to the Board of the reassignment of Jill Feltenberger, Half-time English and Half-time Family and Consumer Science Teacher at the High School, to the position of Full-time Family and Consumer Science Teacher at the High School effective 2018-2019.
    4. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective March 27, 2018:
      Julie Cunningham-Henise
      Lauren Smeltzer
    5. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective March 27, 2018:
      Jill Connor
      Kimberly Stambaugh
    6. Recommend Board approval of the following Volunteer Spring Coach for 2017-2018:
      Ashley Althouse – Volleyball
    7. Recommend Board approval of the following Volunteers for 2017-2018:
      Elizabeth Axe
      Rachel Bradley
      Alicia Breighner
      Michelle Brown
      Matthew Chojnacki
      Jennifer Hardy
      David Hovemeyer
      Linda Koller
      Edward Korver
      Jane Korver
      Kati Linebaugh
      Ashley Litz
      Lisset Lulo
      Roseanne Maglione
      Jacqueline McClenachan
      Erica McNulty
      Kelly Morrison
      Keely Norman
      James Poster
      Frank Stanko
      Heather Stein
      Nichole Stocker
      Arnaldo Torres
      Tracey Trout
      Jessica Vu
      Ryan Wert
      Cassi Yingling
      Charles Yingling
5. Additional Committee Reports
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

Mrs. Freireich reported a meeting is scheduled tomorrow evening.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported a meeting is scheduled tomorrow evening.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
Mrs. Schroeder reported a meeting is scheduled on Thursday.
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
A time was provided for public comment.

Denee Myers, 515 Ardmore Lane – maintain the current number of music department teachers to maintain excellence
Adjournment
The meeting was adjourned at 8:56 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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