Minutes 2018-10-01

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
OCTOBER 1, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:40 PM.
Official action did occur during this meeting for items marked by (*).

M I N U T E S
(approved on October 15, 2018)

Picture of the Week

General Business
Call to Order – Mrs. Schroeder, Board Vice-President
1. Pledge of Allegiance to the Flag
  Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  
  Member not present – John Posenau
3. A reminder to please silence your cell phone during the meeting.
  Mrs. Schroeder reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Courtney Pigg, 2441 Cambridge Road – parent of a kindergarten student spoke about policy pertaining to sexual and unlawful harassment.
Board President’s Report – Mrs. Schroeder
1. The Board met on September 27, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mrs. Schroeder reported above.
2. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mrs. Schroeder reported above.
3. (*) Appointment of Voting Delegates to participate in the PA School Boards Association Delegate Assembly meeting on Friday, October 19, 2018 as part of the PASA-PSBA School Leadership Conference. [Motion; Discussion; Roll Call Vote].
  Mrs. Schroeder reported above.
  
  Motion, Robinson, Second, Freireich; Approval of Mrs. Freireich and Mr. Watts as voting delegates. Roll Call Vote, all present, yes. Motion carried 8-0.
4. The National School Boards Association’s Annual Conference for Public Education Leaders will be held in Philadelphia on March 30 to April 1, 2019. Money is in the budget for interested Board members to attend. Registration opens October 18. Mrs. Freireich and Mrs. Schroeder plan to attend. Other Board members interested in attending should be in contact with Mrs. Freireich.
5. With the upcoming School Board elections, the Communications Committee plans to schedule a So You Want to be a School Board Member program in January for the general public in the county to learn what is involved with being school board member.
Superintendent’s Report – Dr. Williams
Reports from Administrators

Dr. Gulley, Indian Rock Elementary Principal, provided a report that included in-service and training for staff and the various activities provided for students. Parents are notified prior to safety drills that are scheduled.

A comment from the Board about the communication to parents about the safety drills is appreciated by parents.

Dr. Adams, High School Principal, provided a report that included the unique partnership with HS students going to elementary schools, homecoming activities and the various supports in place to keep students moving forward.

A comment from the Board about the flex program being an excellent use of time that can be really helpful.
Business Office Report – Ms. Mason
1. (*) The Administration recommends Board approval of the contract for Hoop Dreams with Chris Herren to speak at the High School student assembly on Friday, October 26, 2018. The contract amount of $6,500 will be paid from the General Fund. [Motion; Discussion; Roll Call Vote]
  
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Robinson; Approval.
  
  A comment from the Board was shared about this beneficial program related to addiction.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. Items recommended for approval on October 15, 2018:
  1. The Administration recommends Board approval of the Resolution to amend the Resolution Authorizing the Incurrence of Nonelectoral Debt by the Issuance of General Obligation Bonds in an aggregate principal amount not to exceed $17,000,000 for the purpose of financing various capital projects of the District to expire on October 23, 2020. The current resolution is set to expire October 23, 2018.
    
    Ms. Mason reported above.
  2. The Administration recommends Board approval of the Budget Timeline for the 2019-2020 Budget.
    
    Ms. Mason reported above.
  3. The Administration recommends Board approval of the contract with author and speaker Jordan Sonnenblick to appear at the Middle School on March 22, 2019, with a makeup date of March 29, 2019, if needed. The contract amount of $2,200 will be paid from the General Fund.
    
    Ms. Mason reported above.
    
    A discussion took place and included the details of this program.
  4. The Administration recommends Board approval to close the French Club account in the Student Activity Fund and move the remaining funds of $35.10 over to the National Honor Society Account. The French Club no longer exists as the world language honors pool their funds under one umbrella to support collaborative fundraising and student activities.
    
    Ms. Mason reported above.
Student Board Representative Report – Lauren Guyer

Miss Guyer was absent this evening.
Committee Reports – Mrs. Schroeder
1. Committee Meeting Schedule
  
  Mrs. Schroeder reported above.
2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
  The minutes of August 7 are provided.
  
  Mrs. Schroeder reported above.
3. Personnel Committee Report – Mr. Robinson
  1. (*) Recommend the employment agreement of Dr. Scott Krauser as Assistant Superintendent at a starting salary of $145,000 to be prorated based on the start date of November 5, 2018. The contract expires June 30, 2022.
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    
    Dr. Krauser was welcomed to his new position.
    
    Dr. Krauser introduced his wife and family, in attendance this evening. He said that he is looking forward to the new position.
  2. (*) Resignation
    Recommend the approval of the resignation of Judy Brown-Hershner, Administrative Assistant for Communications, effective October 5, 2018.
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Freireich, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  3. (*) Recommend the approval of the Resignation and Release Agreement between York Suburban School District, James C. Biddle and the York Suburban Education Association, effective October 11, 2018.
    Motion, Freireich, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
4. Additional Committee Reports
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

Mrs. Freireich reported a Board meeting was held last week and included a tour of the York Learning Center to see the security upgrades that were recently done.
York Adams Academy Report – Mrs. Freireich

Mrs. Freireich reported 11 YS students currently attend YAA, budget work has begun and the website has been updated to include sample entrance tests.
York Adams Tax Bureau Report – Ms. Mason

No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of September 27 is provided.

Mrs. Schroeder reported Austin Spindler, a YS student, was named a student of the month in the Engineering and Advanced Manufacturing Academy at YCST.

The YCST recruitment program at the Middle School is scheduled October 26 at 9:00 AM. Board members are welcome to attend and should coordinate with administration if interested in attending.

YCST was recently authorized as an International Baccalaureate Organization (IB) Career Program and is the only comprehensive vocational-technical school in the state and possibly the country with this distinction. The dedication of the YCST faculty and administrators is appreciated. The budget process is almost complete. Two things being considered are the addition of a music educator, that was discontinued in 2011-12 due to budgetary constraints, for a fully comprehensive school and adding two additional bus runs to decrease some long bus runs.
Recognition of Visitors

Mrs. Schroeder thanked the visitors in attendance this evening.
Board Meeting and Committee Schedule

Mrs. Schroeder reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

Jamie Evans, YSEA President – The Middle School’s loss of Dr. Krauser is the District’s gain with him as the new Assistant Superintendent. Thanked the Board members for their time and dedication. On behalf of YSEA, thank you for helping Mr. Biddle and his family as he ends his career.

A comment from the Board about the appreciation of Mr. Biddle’s service and dedication to the District and appreciative of the great working relationship with YSEA.
Adjournment

The meeting was adjourned at 7:48 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Link to Board Meeting Video

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