Minutes 2019-02-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
FEBRUARY 4, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on February 18, 2019)

Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steven Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Lauren Guyer (Student Representative)
  
  Members not present – Kenneth Watts
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
Board President’s Report – Mr. Posenau
1. The Board Retreat Strategic Planning session is scheduled for February 11 with dinner at 6:00 PM and the session starting at 6:30 PM.
  Mr. Posenau reported above.
2. A Special Purpose Non-Voting meeting has been scheduled for February 20 at 6:30 PM to discuss the Feasibility Study.
  Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. Proposed 2019-20 School Calendar
  Dr. Williams reviewed the proposed calendar versions.
  
  A discussion continued about the calendar proposals with and without a snow make-up day built in and guaranteed length of spring break for planning purposes. The last student day would be the same date when a snow make-up day is used on both proposals. Dr. Krauser did lead the discussions with the Administrative Team and also talked with the YS Education Association. The graduation date would remain the same on both proposals. With high stakes testing in the spring, a shorter spring break of two days is the recommendation from Administration.
2. Reports from Administrators
  Mrs. Fasick, Middle School Assistant Principal, reported transition is starting to take place from winter athletics season to the spring season. The 8th grade students worked very hard on their science fair projects that were recently displayed in the Media Center. Several students made it to the next round of competition. On February 22 and 23, the Willy Wonka Junior Musical will be performed and everyone is invited to attend.
  
  Dr. Gulley, Indian Rock Elementary Principal, reported a Hero Day was held as part of the We Rock celebration, that celebrates students making good choices. The committee’s focus this year was a community service project, thanking our emergency service workers that visited the school. A video was prepared with students thanking the heroes and thank you cards were prepared for the emergency service workers.
Business Office Report – Ms. Mason
1. (*) The Administration recommends Board approval of the Agreement with Core Design Group for professional design services for East York Elementary for Floor Finishes and Restoration. This is for the terrazzo floor finishes in the recently added lobby and terrazzo restoration in the existing front section of the building. The work will be done on a time and material basis not to exceed 6% of the construction cost. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. Items recommended for approval on February 18, 2019:
  1. The Administration recommends Board approval of the proposed York Adams Academy 2019-20 General Operating Budget. The Budget will increase in expenditures by $11,080 compared to 2018-19 and includes a 3% increase for salaries. Our membership fee per seat will not increase for 2019-20.
    Ms. Mason reported above and the district has 12 seats, same as previous years. The price remains the same whether all 12 seats are filled.
  2. The Administration recommends Board approval of the contract with FnP Productions for a total of $2,200 for audio/DJ services and lighting for the York Suburban Prom to be held on May 11, 2019 at the Valencia Ballroom.
    Ms. Mason reported above.
  3. The Administration recommends Board approval of the contract with Executive Coach, Inc. in the amount of $1,495 for one bus to take students to the United States Holocaust Memorial Museum in Washington, DC on Monday, March 11, 2019.
    Ms. Mason reported above.
    
    A discussion continued about one bus will be going to Washington. It was noted that a wonderful resource exists at the Jewish Community Center, located across the street from the high school. Encouragement was shared for everyone to take a moment to visit this resource and possibly make it a part of the curriculum for students.
  4. The Administration recommends Board approval of the Lincoln Learning Network 4.0 five (5) year contract with an annual recurring cost of $24,005.16 with the Erate discount included.
    
    The Lincoln Learning Network is the consortium of districts in IU12 that collectively purchase network services to interconnect the district buildings and provide Internet and other network access. The current contract expires on June 30, 2019.
    
    Ms. Mason reported above.
  5. The Administration recommends Board approval of the Amendment to the Child Care Agreement with Bright Horizons Childrens Centers LLC pertaining to Tuition Scholarship.
    Ms. Mason reported above and noted four scholarships were awarded this year.
    
    A discussion continued about the monetary value of the scholarships totaling around $40,000. Ms. Mason will research the specifics of each scholarship amount and share information with the Board. The amendment will define the process for awarding scholarships.
3. Informational
  1. Administrative Review Follow-up
    Ms. Mason reported the Department of Nutrition was in the District on January 22 and 23 with observations of Middle School for breakfast and lunch and Yorkshire Elementary for lunch. The Review went very well and two possible corrective actions were made at the Middle School that may require a written response. The Review was very informative and the next Review will be scheduled in three years.
  2. The bond issue did sell on January 29 for $9.5 million in bonds with a yield of 2.89%. The settlement will occur on February 21.
Student Board Representative Report – Lauren Guyer
Miss Guyer reported nearly $1,400 was raised from the Mr. YS Man Pageant and $215 was raised at the MOD Pizza Night that was held on January 17 to benefit the Mini-THON. The Class of 2020, the junior class, was champion of the Battle of the Buildings where nearly $5,000 was raised for Dollars For Scholars. Panera Bread Night is scheduled on February 7 where 20% of the proceeds will go to Mini-THON. The SnoCo Dance is rescheduled for February 8 and will be held at The Bond in downtown York. Mini-THON meetings are in full force with 18 days to go until Mini-THON. An athletic report was provided.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  (*) Consent Agenda: [You have before you the Personnel Report which includes employment and resignation. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  1. Employment
    1. Recommend the employment of Zaenna McNamara as a 5th Grade Extended-term Substitute Teacher at Indian Rock Elementary School effective February 5, 2019, through the end of the 2018-2019 school year at the daily rate of $115.
    2. Recommend the employment of Amy Rowcliffe as a full time Administrative Assistant at York Suburban High School at a rate of $16.54 per hour, effective February 18, 2019, pending completion of employment paperwork.
    3. Recommend the employment of the following substitute support staff employees effective upon receipt of all pending paperwork: Robert Bissey, James Brady, Michael Curtis, Sandra Yannone; when performing stage and lighting duties Michael Curtis’ rate of pay will be $14.00 per hour
  2. Resignation
    1. Recommend the approval of the resignation of Luke Beam, Head Boys Lacrosse Coach, effective January 25, 2019.
    2. Recommend the approval of the resignation of Jed Larkin, Assistant Baseball Coach, effective January 28, 2019.
3. Policy Review Committee Report – Mr. Watts
  The following policies are recommended out of committee for the second reading with anticipated adoption on February 18.
  1. 103 – Nondiscrimination in School and Classroom Practices
  2. 104 – Nondiscrimination in Employment Practices
  3. 202 – Eligibility of Nonresident Students
  4. 607 – Tuition Income
  5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
  6. 626.3 – Allowability of Cost – Federal Programs
  7. 626.4 – Cash Management – Federal Programs
  8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
    In Mr. Watts’ absence, Mr. Sanders reported above.
    
    A discussion took place about Policy 202 where students may not attend until they actually move into the district and Policy 607 regarding the agreed upon rate.
4. Additional Committee Reports
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported all 12 seats are currently filled.
York Adams Tax Bureau Report – Ms. Mason
Ms. Mason reported the Reorganization Meeting was held on January 28 and the fourth quarter reports were reviewed.

A discussion took place about the recent large real estate transfer that took place recently for $28 million and the district will be receiving approximately $147,000 in about two weeks in Realty Transfer Tax money.
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of January 31 is provided.

Mrs. Schroeder reported the YCST hosted a Keystone Summit where representatives from 14 member school districts came together to discuss and share ideas and best practices in preparing students for the Keystone Exams. There was a different focus on each of the three days, literature, biology and algebra. The program was very well received and it is another way that YCST brings people together from districts throughout the county for the good of all students. A similar program may be scheduled for school districts to share ideas about subjects other than the Keystone subjects. YCST has been focusing on unity and diversity within the student body as they bring students from all over the county together under one roof. This is an ongoing process and in October a diversity week was held with speakers that were brought in to assist and share information with students.

A discussion continued about a possible written summary report about the best practices that were shared at the Summit. The program included great collaborative sessions with communications continuing. Dr. Williams concluded the discussion stating a written report may not be available as ideas are borrowed from one district to another as tools of the trade.
Recognition of Visitors
Mr. Posenau thanked everyone for attending the meeting on this spring-like evening.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:46 PM.

An Executive Session was held immediately following the meeting.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Board Meeting Video

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