Wednesday, June 26, 2019

Agenda 2019-03-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held at 6:30 PM.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of February 18, 2019, the Planning Committee Meeting of March 4, 2019 and the Special Non-Voting Meeting of March 11, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of February 28, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. Congratulations to the following National Merit Finalists!
      1. Samuel R. Garncarz, son of Mr. John and Mrs. Anne Marie Garncarz
      2. Zoe M. Prats, daughter of Mr. Jaime and Mrs. Melanie Prats
      3. Bryn C. Walsh, daughter of Mr. Ned Walsh and Mrs. Jennifer Hughes
      4. Caleb J. West, son of Mr. Jonathan and Mrs. Heidi West
    2. The Board met following the Planning Committee meeting on March 4, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    3. The Board will meet in a Retreat Strategic Planning Session, Part 2, on April 8, 2019. Dinner will be available at 6:00 PM and the session will start at 6:30 PM.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Student Enrollment Report
    3. March 2019 Enrollment and Personnel Management Report
    4. Reports from Administrators
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2019-20 General Operating Budget. This budget represents a $153.23 increase to the District from this year’s budget contribution of $23,654.12. Our contribution for next year is $23,807.35.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the contract and 60 month lease with Higher Information Group for 44 multi-function printer/copiers in the amount of $256,620.00 plus $0.0038/page black and white and $0.045/page color.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the proposal from SSM in the amount of $6,930 for the installation of a total of three (3) Lock-up Type Gas Regulators, one for each Weil McLain boiler at East York Elementary School. While these were recommended to be installed at the time of the boiler installation by the manufacturer, the engineer did not include in the specs because they were not required. We are now having problems with the boilers failing. This expense would come from the Capital Project Fund.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the proposal from Kinsley in the amount of $6,800 to provide all labor, equipment and materials for the Middle School Storm pipe repair. This expense will come from the General Fund.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval to advertise and solicit bids for the High School Stair Tread replacement project, the Gymnasium floor refinishing, painting and backstop replacement project, the East York Elementary flooring project and MEP Upgrades for the High School, Indian Rock Elementary and Valley View Elementary.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the Memorandum of Understanding (MOU) with the York County Head Start Agency. The purpose of this agreement is to describe the responsibilities of each agency and to provide guidance for coordination and cooperation between the District and Head Start. This MOU is required under ESSA.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the additional bus/van driver for the 2018-19 school year.
      Nicole Holtzapple 
      [Motion; Discussion; Roll Call Vote]
    8. Informational
      1. Budget Update 2019-20
      2. Food Service Department Report
        1. Dining Review Report for February
        2. Sales Report 
  6. Student Board Representative Report – Lauren Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
      The minutes of November 28 are provided.
    3. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.
    4. Finance Committee Report – Mr. Sears
      The minutes of February 13 are provided.
    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        1. Employment
          Recommend the employment of Tory Harvey as Athletic Game Manager effective March 19, 2019, at the rate of $55 per event.  
        2. Recommend the approval of the following volunteers, effective March 19, 2019.
          Marie Anderson
          Jay Cope
          Kevin Cross
          Aaron Hill
          Randall Huse
          Jeffrey Kochenour
          Lilian LeVan
          Eric Levin
          Christopher McDonald
          Kimberly Stratton
    6. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of March 5, 2019, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting Schedule
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment