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Saturday, December 7, 2019 - Next School Day is Cycle Day 1 on December 9

Minutes 2019-03-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM.

M I N U T E S
(approved on April 15, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag 

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call 

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Lauren Guyer (Student Representative)

      Member not present – Kenneth Watts

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment.  There was none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of February 18, 2019, the Planning Committee Meeting of March 4, 2019 and the Special Non-Voting Meeting of March 11, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of February 28, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

  3. Board President’s Report – Mr. Posenau
    1. Congratulations to the following National Merit Finalists!
      1. Samuel R. Garncarz, son of Mr. John and Mrs. Anne Marie Garncarz
      2. Zoe M. Prats, daughter of Mr. Jaime and Mrs. Melanie Prats
      3. Bryn C. Walsh, daughter of Mr. Ned Walsh and Mrs. Jennifer Hughes
      4. Caleb J. West, son of Mr. Jonathan and Mrs. Heidi West

        Congratulations were extended to each of the National Merit Finalists in attendance this evening and a Certificate of Accomplishment was presented to each student.

        In response to a question of how many years these students attended YS, the Administration responded two students attended YS grade 2 through 12, one student attended YS grade 3 through 12 and one student attended YS grade 4 through 12.

    2. The Board met following the Planning Committee meeting on March 4, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.

      Mr. Posenau reported above. 

    3. The Board will meet in a Retreat Strategic Planning Session, Part 2, on April 8, 2019. Dinner will be available at 6:00 PM and the session will start at 6:30 PM.

      Mr. Posenau reported above. 

    4. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.

      Mr. Posenau reported above.

  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed above.

      Several comments were shared about the weekend’s Arts and Music Festival, A Passport to Creativity. With this festival being the first one of its kind in the District, it was phenomenal, spectacular and remarkable! Many thanks to all the organizers of the festival. The format was amazing and there was a lot of energy. Many people attended the festival and talk has already started for making next year’s festival even better.

    2. Student Enrollment Report

      The above report is also part of the Superintendent’s Report.

    3. March 2019 Enrollment and Personnel Management Report

      Dr. Williams reviewed above. 

    4. Reports from Administrators

      Dr. Stoltz, Yorkshire Elementary Principal, thanked all the organizers for their work in planning the Passport for Creativity festival. It was really nice for the younger students to see the continuum of learning. Saturday, a fun fundraiser, Lego Bingo, is scheduled along with ice skating at the rink where the Yorkie Bear mascot skates with the students. At the end of April, we are doing screen free week and we encourage students to be off screens. Highlighted activities for the week were shared. Dr. Stoltz introduced Kelly Duke, an Administrative Intern working through 200 hours of various activities. Mrs. Duke shared information about two grants that YE has received for mindfulness and yoga in the classroom and plans of implementation.

      Mr. Shirey, Middle School Principal, shared information about the various Middle School activities that included four students participating in the MANTEC-What’s So Cool About Manufacturing? Contest and winning the Outstanding Videography Award. The musical was outstanding. Several students participated in the See a Need – Take a Lead volunteer activity at the York Benevolent Association. The student leadership team did a great job with organizing the dances and Bowl for Kids’ Sake event where approximately $16,000 was raised. For character education, students are involved with random acts of kindness outside the District with t-shirts available to participants. For professional development, helicopter EMTs provided training for Stop the Bleed. The Science Fair was recently held and eleven first place winners were named.

  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2019-20 General Operating Budget. This budget represents a $153.23 increase to the District from this year’s budget contribution of $23,654.12. Our contribution for next year is $23,807.35.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    2. The Administration recommends Board approval of the contract and 60 month lease with Higher Information Group for 44 multi-function printer/copiers in the amount of $256,620.00 plus $0.0038/page black and white and $0.045/page color.  [Motion; Discussion; Roll Call Vote] 
    3. The Administration recommends Board approval of the proposal from SSM in the amount of $6,930 for the installation of a total of three (3) Lock-up Type Gas Regulators, one for each Weil McLain boiler at East York Elementary School. While these were recommended to be installed at the time of the boiler installation by the manufacturer, the engineer did not include in the specs because they were not required. We are now having problems with the boilers failing. This expense would come from the Capital Project Fund.  [Motion; Discussion; Roll Call Vote] 
    4. The Administration recommends Board approval of the proposal from Kinsley in the amount of $6,800 to provide all labor, equipment and materials for the Middle School Storm pipe repair. This expense will come from the General Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval of Items B, C and D. Roll Call Vote, all present yes. Motion carried 8-0.

    5. The Administration recommends Board approval to advertise and solicit bids for the High School Stair Tread replacement project, the Gymnasium floor refinishing, painting and backstop replacement project, the East York Elementary flooring project and MEP Upgrades for the High School, Indian Rock Elementary and Valley View Elementary.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval.

      The bid openings for the High School projects are scheduled for April 10 at 2:00 PM.  The bid opening for the East York Elementary project is scheduled for April 9 at 2:00 PM. The date for the MEP project will be determined at a later date.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    6. The Administration recommends Board approval of the Memorandum of Understanding (MOU) with the York County Head Start Agency. The purpose of this agreement is to describe the responsibilities of each agency and to provide guidance for coordination and cooperation between the District and Head Start. This MOU is required under ESSA.  [Motion; Discussion; Roll Call Vote]

      Due to a change with this item, it will be moved to the April 1 Planning Committee meeting agenda.

    7. The Administration recommends Board approval of the additional bus/van driver for the 2018-19 school year.
      Nicole Holtzapple 
      [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    8. Informational
      1. Budget Update 2019-20

        Ms. Mason reviewed the Budget Comparison Report provided to Board members and answered questions.

      2. Food Service Department Report
        1. Dining Review Report for February
        2. Sales Report

          Ms. Mason reported above.

  6. Student Board Representative Report – Lauren Guyer

    Miss Guyer provided an athletics report. The Art and World Languages Honor Society Inductions were recently held. The cast list for the upcoming High School theatre’s spring show is now available.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above.

    2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
      The minutes of November 28 are provided.

      Mrs. Schroeder reported above. At the recent committee meeting on March 13, information was discussed about the proposed changes for the high school and this information will be on the April 1 Planning Committee Meeting agenda for Board discussion.

    3. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.

      Mr. Scalet reported above.  The first committee meeting for the calendar year will be held in April.

    4. Finance Committee Report – Mr. Sears
      The minutes of February 13 are provided.

      Mr. Sears reported above. An overview of the recent committee meeting on March 13 was provided.

    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

        1. Employment
          Recommend the employment of Tory Harvey as Athletic Game Manager effective March 19, 2019, at the rate of $55 per event.  
        2. Recommend the approval of the following volunteers, effective March 19, 2019.
          Marie Anderson
          Jay Cope
          Kevin Cross
          Aaron Hill
          Randall Huse
          Jeffrey Kochenour
          Lilian LeVan
          Eric Levin
          Christopher McDonald
          Kimberly Stratton
    6. Additional Committee Reports  
  8. Legislative Update – Mr. Robinson

    Mr. Robinson reported  PA Representative Carol Hill-Evans will be holding a meeting/hearing on Early Childhood Development on March 28 at the Community Engagement Center in downtown York and representatives of the District will be in attendance. On March 29, District representatives are tentatively scheduled to meet with PA Representative Keith Gillespie.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of March 5, 2019, is provided.

      Mrs. Freireich reported above.

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      Mrs. Freireich reported a meeting is scheduled for next week.

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported a meeting is scheduled for next week. The District’s 12 seats are filled at YAA.

  11. York Adams Tax Bureau Report – Ms. Mason

    No report

  12. York County School of Technology Report – Mrs. Schroeder

    No report

  13. Recognition of Visitors 

    Mr. Posenau thanked everyone for attending this evening’s meeting.

  14. Board Meeting Schedule

    Mr. Posenau reported above. 

  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment.  There was none at this time.

  16. Adjournment 

    The meeting was adjourned at 8:00 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Board Meeting Video