Wednesday, July 17, 2019 - Next School Day is Cycle Day 1 on August 20

Agenda 2019-05-06

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MAY 6, 2019 – 7:00 PM
THE MEETING WILL BE HELD IN THE HIGH SCHOOL CAFETERIA.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President’s Report – Mr. Posenau
    1. Recognition of Retirees
      1. Mike Appleby, Elementary Physical Education Teacher
      2. Donna Biser, East York Elementary 4th Grade Teacher
      3. James Biddle, Middle School Music Teacher 
      4. Connie Fickes, Middle School 6th Grade Teacher
      5. Sue Grove, Executive Administrative Assistant for Human Resources
      6. Donna Haun, High School Special Education Teacher
      7. Mitzi Heaton, East York Elementary and Indian Rock Elementary Gifted Instructor
      8. Corinne Mason, Director of Finance and Operations
      9. Claire McMillion, High School Classroom Assistant
      10. Susan Mellinger, Yorkshire Elementary Art Teacher
      11. Debra Price, High School Custodian
      12. Kathy Pugh, High School Administrative Assistant
      13. Dorene Ridgway, East York Elementary 3rd Grade Teacher
      14. Patty Shaffer, Indian Rock Elementary Administrative Assistant
      15. Thomas Triggs, High School Social Studies Teacher
    2. Items Recommended for Approval on May 20:
      1. Recommendation for Corinne Mason to be appointed Board Secretary for a two-year term beginning June 1, 2019 as part of her responsibilities as the Director of Finance and Operations.
      2. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2019 at no compensation.
      3. Appointment of Voting Delegates for the PA School Board Association Delegate Assembly on Friday, October 18
  3. Superintendent’s Report – Dr. Williams
    1. The Administration recommends Board approval of the pilot program at the middle school to modify the curriculum to help meet the social and emotional needs of students.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for Student #4670697536, following a hearing conducted by Board appointed hearing officer, Scott Krauser. The Agreement sets forth the details of the recommendation in response to the Act 26 violation. The student will complete an 11-day suspension from school and be required to adhere to the established safety plan for the remainder of the 2018-19 school year.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends approval for a request to file for Act 80 Day exceptions with the PA Department of Education for August 17, 2018, August 20, 2018, November 21, 2018, February 15, 2019 and March 8, 2019. While we are approving five, we anticipate only needing two days. Districts may use Act 80 exceptions to reduce the number of instructional days below 180.  [Motion; Discussion; Roll Call Vote]
    4. Wellness Report – Dr. Adams
    5. Reports from Administrators
  4. Business Office Report – Ms. Mason
    1. The Administration recommends Board adoption of the resolution to approve the 2019-20 General Fund Operating Budget in the amount of $65,779,109. and to set the real estate tax rate at 23.4133 mills. This represents a 1% increase which is below the state index of 2.7% for the 2019-20 fiscal year.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends the Board approve the bid from VIRCO for a total of $10,244.23 for classroom furniture for the new Autistic Classroom at Indian Rock Elementary for the 2019-20 school year. This is a US COMMUNITIES 2019 Contract. The company needs 10-12 weeks lead time for the mobile storage with drawers.  [Motion; Discussion; Roll Call Vote]
    3. Items recommended for approval on May 20, 2019:
      1. The Administration recommends Board adoption of the resolution authorizing the distribution of $___ state gaming funds to 5,400 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. This certified amount is ___ more/less than the amount certified for the 2018-19 year. The real estate tax reduction amount applicable to each approved homestead for 2019-20 is $___.
      2. The Administration recommends Board approval for the Director of Finance and Operations to authorize all of the necessary transfers required for the 2018-19 fiscal year that are needed after June 30, 2019.
      3. The Administration recommends Board approval of the following Depositories for 2019-20:
        1. ACNB
        2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
      4. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule.
      5. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2019-20 fiscal year.
      6. The Administration recommends Board approval of the IU Joint Purchasing Bids – General Supplies, Paper Supplies and Custodial Supplies. (Breakdown to be included for the May 20 Board meeting.)
      7. The Administration recommends the Board award the bid for the High School Grease Trap replacement to ___ in the amount of $___.
      8. The Administration recommends the Board award the bid for MEP Upgrades for Valley View/MS  to ___ in the amount of $___.
      9. The Administration recommends the Board approve adding the Student Activity Account, Family, Career, and Community Leaders of America (FFCLA). This is a national non-profit student organization that helps youth develop leadership and workplace skills to prepare for both college and careers through peer-to-peer education, community engagement and the application of skills learned in the Family and Consumer Sciences (FACS) classroom.
      10. The Administration recommends the Board approve authorized purchasers to make purchases up to $2,500 for any one student activity fund activity and to sign any corresponding contract for purchase, subject to the following:
        – All such purchases shall have been previously budgeted in the year of purchase in a budget submitted and approved by the Director of Finance and Operations.
        – All such purchases are approved by the Director of Finance and Operations, in writing, after notice of the amount of purchase and any corresponding contract requirements.
        – All such purchases are submitted for approval to the Business Office at least one (1) week prior to purchase date.
        – All such purchases do not exceed the budgeted amount.
      11. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom to be held May 16, 2020. The total amount of the contract is $20,428 for room rental, food and beverage.
      12. The Administration recommends the Board approve the bid for 8 Lenovo ThinkCentre M820z computers from GDC in the amount of $7,231.76. These will be purchased from the Food Service Fund.
      13. The Administration recommends Board approval of the contracts with Retro Environmental, Inc. for asbestos abatement at the High School Faculty Room and Classroom 130 for a total cost of $7,650. This is for the removal and disposal of approximately 1,210 sq. ft. of asbestos floor tile and associated mastic beneath the carpet.
    4. Informational
      1. Indian Rock Elementary PTO donation in the amount of $290.32 for the 3rd grade field trip to Susan Byrnes Center.
      2. Indian Rock Elementary PTO donation in the amount of $462.14 for Whiteboards.
  5. Student Board Representative Report – Lauren Guyer
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Personnel Committee Report – Mr. Robinson
      1. The minutes of February 13 are provided.
      2. Consent Agenda: [You have before you the Personnel Report which includes resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignation
          Recommend Board approval of the resignation of Robert Haynes, Custodian at the Middle School, effective April 25, 2019.
        2. Employment
          1. Recommend the employment of Jennifer Hall, full time Elementary Art Teacher, 190 days per year, at Bachelor, Step 1 rate of $56,775, effective for the 2019-20 school year.
          2. Recommend the employment of Annie Childs, full time Elementary Physical Education Teacher, 190 days per year, at Bachelor, Step 1 rate of $56,775, effective for the 2019-20 school year.
          3. Recommend the employment of Emily Barton, full time Elementary Teacher, 190 days per year, at Master, Step 1 rate of $66,700, effective for the 2019-20 school year.  Ms. Barton’s assignment is Valley View Elementary School.
          4. Recommend the employment of Kathryn Bentley, full time Elementary Teacher, 190 days per year, at Master +15, Step 1 rate of $70,075, effective for the 2019-20 school year.  Ms. Bentley’s assignment is East York Elementary School.
          5. Recommend the employment of Allison Peters, full time Elementary Teacher, 190 days per year, at Master, Step 1 rate of $66,700, effective for the 2019-20 school year.  Ms. Peters’ assignment is Valley View Elementary School.
          6. Recommend the employment of Valerie Croft, full time Emotional Support Teacher, 190 days per year, at Master +60, Step 1 rate of $80,200, effective for the 2019-20 school year.  Ms. Croft’s assignment is York Suburban High School.
          7. Recommend the employment of Jennifer Bloodgood as an Administrative Assistant at York Suburban High School, at the rate of $16.54, effective May 13, 2019.
          8. Recommend the employment of Jordan Hoke as an Administrative Assistant for Operational Services, at the rate of $16.54, effective on or before July 1, 2019.
          9. Recommend the employment of Tory Harvey as a Behind the Wheel Instructor, at the rate of $26.00/hour, effective May 7, 2019.
    3. Additional Committee Reports
  7. Legislative Update – Mr. Robinson
  8. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of April 25 is provided.
  12. Recognition of Visitors
  13. Board Meeting Schedule
  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment