Minutes 2019-05-06

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MAY 6, 2019 – 7:00 PM
HIGH SCHOOL CAFETERIA

M I N U T E S
(approved on May 20, 2019)

Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. 1. Pledge of Allegiance to the Flag
    Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
  2. Roll Call
    Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  3. A reminder to please silence your cell phone during the meeting.
    Mr. Posenau reported above.
  4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    An opportunity was provided for public comment.
    
    Charleigh Sanders and Cecilia Sigley, 7th grade students, expressed interest in having a Girls Soccer Club program for the Middle School.
    
    Brian Sigley, 1255 Wyndham Drive, is a Trojan Soccer coach and shared reasons for the addition of a soccer program at the middle school level.
    
    Jason Plotkin, 1533 First Avenue, shared information from Girls Soccer Coach Shugars as he was unable to attend the meeting. Comments included middle school programs are in place for cross country, field hockey and volleyball which provide a competitive advantage for those high school programs.
    
    Chris, Randow Road, spoke in favor of the addition of a boys soccer program at the middle school.
Board President’s Report – Mr. Posenau
1. Recognition of Retirees
  1. Mike Appleby, Elementary Physical Education Teacher
  2. Donna Biser, East York Elementary 4th Grade Teacher
  3. James Biddle, Middle School Music Teacher
  4. Connie Fickes, Middle School 6th Grade Teacher
  5. Sue Grove, Executive Administrative Assistant for Human Resources
  6. Donna Haun, High School Special Education Teacher
  7. Mitzi Heaton, East York Elementary and Indian Rock Elementary Gifted Instructor
  8. Corinne Mason, Director of Finance and Operations
  9. Claire McMillion, High School Classroom Assistant
  10. Susan Mellinger, Yorkshire Elementary Art Teacher
  11. Debra Price, High School Custodian
  12. Kathy Pugh, High School Administrative Assistant
  13. Dorene Ridgway, East York Elementary 3rd Grade Teacher
  14. Patty Shaffer, Indian Rock Elementary Administrative Assistant
  15. Thomas Triggs, High School Social Studies Teacher
    Mr. Posenau and Dr. Williams congratulated the retirees on their dedicated service to the District and presented each with a Gold Pass.
    
    A standing ovation was exclaimed at the conclusion of the presentations!
2. Items Recommended for Approval on May 20:
  1. Recommendation for Corinne Mason to be appointed Board Secretary for a two-year term beginning June 1, 2019 as part of her responsibilities as the Director of Finance and Operations.
    Mr. Posenau reviewed above.
  2. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2019 at no compensation.
    Mr. Posenau reviewed above.
  3. Appointment of Voting Delegates for the PA School Board Association Delegate Assembly on Friday, October 18
    Mr. Posenau reviewed above and reported up to two delegates can be selected. Mrs. Freireich indicated that she is interested in being a delegate.
Superintendent’s Report – Dr. Williams
1. (*) The Administration recommends Board approval of the pilot program at the middle school to modify the curriculum to help meet the social and emotional needs of students. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval.
  
  A discussion continued about evaluation measures and having the Administration providing progress reports at the Academic Standards and Curriculum Committee meetings throughout the pilot year.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. (*) The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for Student #4670697536, following a hearing conducted by Board appointed hearing officer, Scott Krauser. The Agreement sets forth the details of the recommendation in response to the Act 26 violation. The student will complete an 11-day suspension from school and be required to adhere to the established safety plan for the remainder of the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  Motion, Watts, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. (*) The Administration recommends approval for a request to file for Act 80 Day exceptions with the PA Department of Education for August 17, 2018, August 20, 2018, November 21, 2018, February 15, 2019 and March 8, 2019. While we are approving five, we anticipate only needing two days. Districts may use Act 80 exceptions to reduce the number of instructional days below 180. [Motion; Discussion; Roll Call Vote]
  Motion, Watts, Second, Robinson; Approval.
  
  A discussion continued about approving five full days is a fail-safe measure in order to not lose the subsidy.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. Wellness Report – Dr. Adams
  Dr. Adams provided an update on the Wellness Committee that is co-chaired by Mrs. Hasenfuss and himself. We are seeing a shift from the beginning of the committee where the focus was on the physical well-being of the students to now including their social-emotional well-being, too. Miss King, the Student and Family Services Coordinator is a member of the committee and brings forward multiple resources available to the students and their families. It was decided to transition the Wellness Night in the spring that was mostly for elementary students in conjunction with Communities That Care (CTC) to a Wellness Day in the fall on September 28 with the focus on the whole child along with community resources for a wider student group, their parents and the community. The ongoing, in-depth analysis and assessment of the Policy 246-Student Wellness will continue next year.
  
  A discussion continued about CTC members being part of the Wellness Committee and their participation will be welcomed with next year’s review of the policy.
5. Reports from Administrators
  Dr. Monos, Valley View Elementary Principal, introduced and showed a video produced by Joseph Malloy, high school senior, during a visit to Nixon County for a day of Forest Kindergarten. Work was done to get a YS Education Foundation grant for four days next year for Forest Kindergarten for Valley View and Yorkshire students to experience the different seasons in the forest.
  
  A discussion continued about this being a great concept and the belief in the reality of what this can do for the children. The carpools worked very well, provided a time of cooperation with families and allowed the day to start earlier than if relying on bus transportation from the school building. Getting outside of the classroom walls and getting dirty is not only okay, it is necessary. Mrs. Wise, one of the teachers present this evening, shared about all the typical parts of an academic day took place that included a 2.5 mile hike with breaks to focus on various academic activities.
  
  Dr. Adams introduced the Link Crew Coordinators, Mrs. Hallman, Mrs. Kendrick, Mrs. Fiorentino and Mr. Wagner and a presentation was provided along with student Link Crew Leaders. The power of this transition program for freshmen and transfer students was experienced by everyone in the room. The teachers and students shared enthusiastically the components, activities, experiences and benefits of Link Crew.
  
  Dr. Williams shared that part of the day’s agenda with the group of Superintendents that visited last week was to showcase both Forest Kindergarten and Link Crew.
  
  Dr. Ellis shared that the four Link Crew advisors share the two stipends and basically doing this work as volunteers. The work of the program is funded with the high school budget.
Business Office Report – Ms. Mason
1. The Administration recommends Board adoption of the resolution to approve the 2019-20 General Fund Operating Budget in the amount of $65,779,109. and to set the real estate tax rate at 23.4133 mills. This represents a 1% increase which is below the state index of 2.7% for the 2019-20 fiscal year. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes, except Freireich-no. Motion carried 8-1.
  
  Ms. Mason reviewed the information that was shared with Board members.
2. The Administration recommends the Board approve the bid from VIRCO for a total of $10,244.23 for classroom furniture for the new Autistic Classroom at Indian Rock Elementary for the 2019-20 school year. This is a US COMMUNITIES 2019 Contract. The company needs 10-12 weeks lead time for the mobile storage with drawers. [Motion; Discussion; Roll Call Vote]
  Motion, Watts, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  A discussion continued and this expense is part of the 2019-20 budget.
3. Items recommended for approval on May 20, 2019:
  1. The Administration recommends Board adoption of the resolution authorizing the distribution of $___ state gaming funds to 5,400 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. This certified amount is ___ more/less than the amount certified for the 2018-19 year. The real estate tax reduction amount applicable to each approved homestead for 2019-20 is $___.
    Ms. Mason reported the county was not available to provide the information needed for this resolution this evening and information will be available for the May 20 meeting.
  2. The Administration recommends Board approval for the Director of Finance and Operations to authorize all of the necessary transfers required for the 2018-19 fiscal year that are needed after June 30, 2019.
    Ms. Mason reported above. This is an annual approval.
  3. The Administration recommends Board approval of the following Depositories for 2019-20:
    1. ACNB
    2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
      Ms. Mason reported above. This is an annual approval.
  4. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule.
    Ms. Mason reported above. This information will be posted on the May 20 meeting agenda and it did go through the Finance Committee. This is an annual approval.
  5. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2019-20 fiscal year.
    Ms. Mason reported above. This is an annual approval.
  6. The Administration recommends Board approval of the IU Joint Purchasing Bids – General Supplies, Paper Supplies and Custodial Supplies. (Breakdown to be included for the May 20 Board meeting.)
    Ms. Mason reported above.
  7. The Administration recommends the Board award the bid for the High School Grease Trap replacement to ___ in the amount of $___.
    Ms. Mason reported above. The bid opening is scheduled May 8 at 2:00 PM.
  8. The Administration recommends the Board award the bid for MEP Upgrades for Valley View/MS to ___ in the amount of $___.
    Ms. Mason reported above. The bid opening is scheduled May 8 at 2:00 PM.
  9. The Administration recommends the Board approve adding the Student Activity Account, Family, Career, and Community Leaders of America (FFCLA). This is a national non-profit student organization that helps youth develop leadership and workplace skills to prepare for both college and careers through peer-to-peer education, community engagement and the application of skills learned in the Family and Consumer Sciences (FACS) classroom.
    Ms. Mason reported above.
  10. The Administration recommends the Board approve authorized purchasers to make purchases up to $2,500 for any one student activity fund activity and to sign any corresponding contract for purchase, subject to the following:
    – All such purchases shall have been previously budgeted in the year of purchase in a budget submitted and approved by the Director of Finance and Operations.
    – All such purchases are approved by the Director of Finance and Operations, in writing, after notice of the amount of purchase and any corresponding contract requirements.
    – All such purchases are submitted for approval to the Business Office at least one (1) week prior to purchase date.
    – All such purchases do not exceed the budgeted amount.
    
    Ms. Mason reported above. This information was presented to the Finance Committee, the current amount is $2,000 and the recommendation is increasing the amount to $2,500.
  11. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom to be held May 16, 2020. The total amount of the contract is $20,428 for room rental, food and beverage.
    Ms. Mason reported above.
    
    A discussion continued about how this compares to the current year. Ms. Mason will get that information to the Board at a later date.
  12. The Administration recommends the Board approve the bid for 8 Lenovo ThinkCentre M820z computers from GDC in the amount of $7,231.76. These will be purchased from the Food Service Fund.
    Ms. Mason reported above and this equipment is to update the cashier terminal Point of Service system.
  13. The Administration recommends Board approval of the contracts with Retro Environmental, Inc. for asbestos abatement at the High School Faculty Room and Classroom 130 for a total cost of $7,650. This is for the removal and disposal of approximately 1,210 sq. ft. of asbestos floor tile and associated mastic beneath the carpet.
    Ms. Mason reported above.
    
    A discussion continued about additional asbestos abatement may be needed as renovations occur and discoveries are made.
4. Informational
  1. Indian Rock Elementary PTO donation in the amount of $290.32 for the 3rd grade field trip to Susan Byrnes Center.
  2. Indian Rock Elementary PTO donation in the amount of $462.14 for Whiteboards.
    Ms. Mason reported above.
Student Board Representative Report – Lauren Guyer
Miss Guyer provided an athletic report. The high school Trojan Theater’s recent production was an immense success. $17,315 for YS Education Foundation was raised through Give Local York and this will help the student-led Impact Foundation (IF) that will provide materials to less fortunate students throughout the District. Yesterday morning, students from IF collaborated with a non-profit organization, Sprout of Hope, to begin construction of a garden at Valley View Elementary which will be harvested in the fall for fresh food can be sent home with students in their Food for Thought bags. The 8th graders had their dance last Friday and many traveled to Washington DC together on Saturday and Sunday. Encouragement was expressed to keep an eye out for the many end of year festivities.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  1. The minutes of February 13 are provided.
    Mr. Robinson reported above.
  2. Consent Agenda: [You have before you the Personnel Report which includes resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    
    Mr. Robinson acknowledged and welcomed the new hires in attendance this evening.
    1. Resignation
      Recommend Board approval of the resignation of Robert Haynes, Custodian at the Middle School, effective April 25, 2019.
    2. Employment
      1. Recommend the employment of Jennifer Hall, full time Elementary Art Teacher, 190 days per year, at Bachelor, Step 1 rate of $56,775, effective for the 2019-20 school year.
      2. Recommend the employment of Annie Childs, full time Elementary Physical Education Teacher, 190 days per year, at Bachelor, Step 1 rate of $56,775, effective for the 2019-20 school year.
      3. Recommend the employment of Emily Barton, full time Elementary Teacher, 190 days per year, at Master, Step 1 rate of $66,700, effective for the 2019-20 school year. Ms. Barton’s assignment is Valley View Elementary School.
      4. Recommend the employment of Kathryn Bentley, full time Elementary Teacher, 190 days per year, at Master +15, Step 1 rate of $70,075, effective for the 2019-20 school year. Ms. Bentley’s assignment is East York Elementary School.
      5. Recommend the employment of Allison Peters, full time Elementary Teacher, 190 days per year, at Master, Step 1 rate of $66,700, effective for the 2019-20 school year. Ms. Peters’ assignment is Valley View Elementary School.
      6. Recommend the employment of Valerie Croft, full time Emotional Support Teacher, 190 days per year, at Master +60, Step 1 rate of $80,200, effective for the 2019-20 school year. Ms. Croft’s assignment is York Suburban High School.
      7. Recommend the employment of Jennifer Bloodgood as an Administrative Assistant at York Suburban High School, at the rate of $16.54, effective May 13, 2019.
      8. Recommend the employment of Jordan Hoke as an Administrative Assistant for Operational Services, at the rate of $16.54, effective on or before July 1, 2019.
      9. Recommend the employment of Tory Harvey as a Behind the Wheel Instructor, at the rate of $26.00/hour, effective May 7, 2019.
3. Additional Committee Reports
Legislative Update – Mr. Robinson
Mr. Robinson reported Mr. Sears, Dr. Williams and himself attended PA School Boards Advocacy Day in Harrisburg last Monday and met with legislators. We plan this to be the first of many meetings with our local legislators. Mr. Robinson and Mr. Sears met with State Representative Carol Hill-Evans as a follow-up on the recent hearing about mental health for children in the local area.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
No report
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of April 25 is provided.

Mrs. Schroeder reported above. The anticipated student enrollment for 2019-20 is full at 1,721 students. The incoming freshman class is 444 students out of 775 students that applied. A new program for the upcoming year is a driver’s license testing center. The bid deadline for the new gymnasium was extended until May 15, with hopes of receiving many competitive bids. This extension will not delay the project as the land acquisition process continues.
Recognition of Visitors
Mr. Posenau thanked everyone for attending the meeting this evening.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Stephanie Sullivan, Dollars For Scholars Treasurer, invited everyone to come to the reception tomorrow evening following the Senior Awards Night to help celebrate the 20th Anniversary of Dollars For Scholars at YS.
Adjournment

The meeting was adjourned at 8:14 PM.

The Board did meet in an Executive Session.

/s/ Corinne D. Mason, PCSBA, M.Ed.

Board Secretary

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Link to Meeting Audio File

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