Wednesday, July 17, 2019 - Next School Day is Cycle Day 1 on August 20

Agenda 2019-07-15

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE AND REGULAR MONTHLY MEETING
JULY 15, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 6:30 PM.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Special Board Meeting of July 2, 2019 and Combined Planning Committee and Regular Monthly Meeting of June 17, 2019.  [Approval as submitted/corrected] 
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of June 30, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Student Enrollment Report 
    3. The Administration recommends approval of the Overnight Field Trip Request for High School Student Council.  [Motion; Discussion; Roll Call Vote] 
    4. Reports from Administrators
  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A through E. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    1. The Administration recommends Board approval of the following vendors for the Concrete Site Improvement at Indian Rock Elementary: Lobar Associates, Inc. in the amount of $48,696 for concrete and Uretek in the amount of $16,197.50 for injection grouting only for a total of $67,088.
    2. The Administration recommends Board approval for Jessica A. Hilt to be exempt from paying real estate taxes for property located at 119 North Manheim Street, York, PA  17402 (Parcel 460000102420000000) as approved by the Pennsylvania State Veterans Commission. This is a new application.
    3. The Administration recommends Board approval for Torre L. Palmeri to be exempt from paying real estate taxes for property located at 400 Cortleigh Drive,  York, PA  17402 (Parcel 460002901080000000) as approved by the Pennsylvania State Veterans Commission. This is a new application.
    4. The Administration recommends Board approval of the contracts with FnP Productions totaling, $6,800 for various audio and music services for the following events:  Homecoming Dance – September 21, 2019 ($2,800) and MiniThon – February 21-22, 2020 ($4,000).
    5. The Administration recommends Board approval of the bid from VIRCO for furniture for the High School totaling $6,660.48. This is a US Communities Contract #R-TC-18004.
    6. Informational  

      1. Donation from Indian Rock PTO in the amount of $5,010.51 for Reliance Transportation reimbursement for field trips to Gettysburg, Lake Redman, Reading Public Library and Whitaker Center.
      2. Donation from York Middle School PSO in the amount of $1,021.28 for a bottle filling station.
  6. Student Board Representative Report – Sophia Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Communications Committee Report – Mr. Scalet
      The Communication Report is provided. 
    3. Facilities Committee Report – Mrs. Freireich
      1. The minutes of May 8 are provided. 
      2. Report from Committee Chair
    4. Finance Committee Report – Mr. Sears
      1. The minutes of June 10 are provided.  
      2. The August 14 Finance Committee meeting has been canceled.
    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, positions, employment, extracurricular, reappointment of fall coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Resignation 
        1. Recommend Board approval of the resignation of Chris Rumbaugh, Junior High Wrestling Coach, effective June 13, 2019.
        2. Recommend Board approval of the resignation of Mike Mountz, Junior High Wrestling Coach, effective June 13, 2019.
        3. Recommend Board approval of the resignation of Todd Snyder, Junior High Assistant Football Coach, effective June 26, 2019.
        4. Recommend Board approval of the resignation of Maura Niehenke, Elementary Classroom Teacher, effective June 25, 2019.
        5. Recommend Board approval of the resignation of Sarah Perina, part time paraprofessional, effective July 11, 2019.
      2. Positions 

        Recommend the elimination of six part time paraprofessional positions and create three full time paraprofessional positions.

      3. Employment 
        1. Recommend the employment of Kelly Bistline, full time Administrative Assistant for Facilities and Ed Center, at an hourly rate of $19.13, effective July 16, 2019.
        2. Recommend the employment of Joye Eby, full time Administrative Assistant for Payroll, at an hourly rate of $19.13, effective July 31, 2019.
        3. Recommend the transfer for Kelly Martin from part time paraprofessional to full time paraprofessional effective August 19, 2019.
        4. Recommend the employment of Cynthia Howell, substitute support staff, effective July 16, 2019.
      4. Extracurricular
        1. Recommend a correction to the stipend for Stephen Fieldhouse, High School Jazz Band, from the approved stipend of $1,315 Step 1 for the 2019-2020 school year to the salary of $2,191 which represents Step 4 of the Extracurricular Salary Schedule.
        2. Recommend an increase in driver’s education behind the wheel compensation from $26/hr to $27.36/hr to reflect rates similar to those in the supplemental listing for Extracurricular Supervision. At this rate, the program will continue to be self sustaining. Rates will increase as the supplemental rates increase providing the program continues to be self sustaining.
        3. Recommend a correction to the stipend for Matt Husler, High School Concert Band Director, from the approved stipend of $3,411.50 ½ of Tier 1 Step 4 for the 2019-2020 school year to the salary of $2,191 which represents Tier 4 Step 4 of the Extracurricular Salary Schedule.
      5. Reappointment of Fall Coaches for 2019-20
        Sport Coach First Last Tier Step Salary
        Cheerleading HS Assistant #1 Alex Anderson 5 3 $2,302.00
        Field Hockey – MS HS Assistant #2 Jessica Bobb 4 4 $4,053.00
        Football – HS MS Co-Assistant #2   (1/2) Ryan Bologa 4 3 $1,460.50
        Football – MS Head Coach – MS Larry Dalton 3 4 $4,882.00
        Cross Country Head Coach – Girls John Enders 3 4 $4,270.00
        Soccer – Boys Head Coach John Fornadel 2 4 $6,853.00
        Golf Head Coach Tom Guerin 3 4 $4,270.00
        Volleyball – Girls Head Coach Sonia Guyer 2 4 $5,934.00
        Cross Country Head Coach – Boys Ron Herman 3 4 $4,270.00
        Field Hockey Head Coach Beth Herr 2 4 $5,934.00
        Soccer – Girls HS Assistant #1 Nate Hoover 3 4 $4,270.00
        Football – MS MS Assistant #1 Dishon Hopkins 4 4 $3,437.00
        Field Hockey – MS Head Coach Michael Jackson 4 4 $3,437.00
        Football – HS HS Co-Assistant #3   (1/2) Ali Johnson 3 4 $2,135.00
        Soccer – Girls HS Assistant #1 Erin Kerchner 4 2 $2,406.00
        Soccer – Boys HS Assistant #1 Mike Kinard 3 4 $4,270.00
        Football Head Coach – HS Andrew Loucks 1 4 $7,651.00
        Football – HS HS Assistant #2 Scott Luckenbaugh 3 4 $5,258.00
        Football – HS HS Assistant #1 Brian Marshall 2 4 $6,384.00
        Soccer – Boys HS Assistant #2 Soji Otuyelu 4 4 $3,437.00
        Cross Country MS Head Coach – MS Andrew Shorb 4 2 $2,406.00
        Volleyball – Girls HS Assistant #1 Amanda Shouck 3 4 $4,270.00
        Soccer – Girls Head Coach Tom Shugars 2 4 $6,853.00
        Cheerleading – MS Head Coach – MS Denise Stayman 5 4 $2,709.00
        Tennis – Girls Head Coach Rebecca Toman 3 4 $4,601.00
        Field Hockey HS Assistant #1 Denise Werner 3 4 $4,270.00
        Cheerleading Head Coach Leslee Yoder 3 4 $4,270.00
                    $116,292.50
      6. Recommend the approval of the following volunteers, effective July 16, 2019.
        Sarah Cardone
        Michael Sheeran
    6. Policy Review Committee Report – Mr. Watts
      1. The minutes of January 9 are provided.
      2. The following policies were discussed at length at the July 10 Policy Review Committee meeting and recommended out of committee for the first read and eventual adoption.
        1. 150 – Title I Comparability of Services
        2. 220 – Student Expression/Distribution and Posting of Materials
        3. 913 – Nonschool Organizations/Groups/Individuals
        4. 335 – Family and Medical Leaves
        5. 702.1 – Crowdfunding
        6. 122 – Extracurricular Activities
        7. 123 – Interscholastic Athletics
        8. 204 – Attendance
    7. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 25, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of June 27 is provided.
  13. Recognition of Visitors
  14. Board Meeting Schedule
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment