Minutes 2019-07-15

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE AND REGULAR MONTHLY MEETING
JULY 15, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held prior to the meeting at 6:30 PM.

M I N U T E S
(approved on August 5, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag. 

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts

      Member not present – Sophia Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Special Board Meeting of July 2, 2019 and Combined Planning Committee and Regular Monthly Meeting of June 17, 2019.  [Approval as submitted/corrected] 

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of June 30, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

  3. Board President’s Report – Mr. Posenau
    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.

    Mr. Posenau reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed the above report.  The data included on this report was provided by the Administration from a request by the Board at the Combined Facilities and Finance Committees Meeting on July 10.

      A lengthy discussion took place about class size guidelines, the excellence of educators, and student achievement.

    2. Student Enrollment Report

      Dr. Williams provided a reminder about the above report and the continuing revisions taking place with summer-time changes with student enrollment.

    3. The Administration recommends approval of the Overnight Field Trip Request for High School Student Council.  [Motion; Discussion; Roll Call Vote] 

      Dr. Williams reviewed above.

      Motion, Watts, Second, Schroeder; Approval.

      Dr. Williams shared that Westmont Hilltop School District is hosting this conference and while he was there much lobbying took place for the conference to be held in this part of the state. It will be a good learning opportunity for all that attend.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    4. Reports from Administrators

      Dr. Monos, Valley View Elementary Principal, shared the summer months are going well with Bright Horizons program and hosting of some classes for EY teachers due to their building renovations taking place. A new piece of playground equipment funded by the PTO has been installed.

      Dr. Adams, High School Assistant Principal, reported 18 students successfully completed summer school English. A meeting is scheduled with the High School department chairs as we anticipate a new school year. The gym renovations are going well and things are looking very nice. Posts on Instagram are showing students showing up with the Mini-Thon diamond all over the globe this summer.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A through E. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    Mr. Sears reported the total impact of the tax exemptions stated in Items B and C is $6,720 per year.

    Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    1. The Administration recommends Board approval of the following vendors for the Concrete Site Improvement at Indian Rock Elementary: Lobar Associates, Inc. in the amount of $48,696 for concrete and Uretek in the amount of $16,197.50 for injection grouting only for a total of $67,088. 
    2. The Administration recommends Board approval for Jessica A. Hilt to be exempt from paying real estate taxes for property located at 119 North Manheim Street, York, PA  17402 (Parcel 460000102420000000) as approved by the Pennsylvania State Veterans Commission. This is a new application.
    3. The Administration recommends Board approval for Torre L. Palmeri to be exempt from paying real estate taxes for property located at 400 Cortleigh Drive,  York, PA  17402 (Parcel 460002901080000000) as approved by the Pennsylvania State Veterans Commission. This is a new application.
    4. The Administration recommends Board approval of the contracts with FnP Productions totaling, $6,800 for various audio and music services for the following events:  Homecoming Dance – September 21, 2019 ($2,800) and MiniThon – February 21-22, 2020 ($4,000).
    5. The Administration recommends Board approval of the bid from VIRCO for furniture for the High School totaling $6,660.48. This is a US Communities Contract #R-TC-18004.
    6. Informational  

      1. Donation from Indian Rock PTO in the amount of $5,010.51 for Reliance Transportation reimbursement for field trips to Gettysburg, Lake Redman, Reading Public Library and Whitaker Center.
      2. Donation from York Middle School PSO in the amount of $1,021.28 for a bottle filling station.

        Ms. Mason reported above. 

  6. Student Board Representative Report – Sophia Guyer

    Miss Guyer was not in attendance.

    Mrs. Freireich shared that she recently spoke with the former Student Board Representative, Elise Atkinson, about her worthwhile experience abroad with a school year in Denmark.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Communications Committee Report – Mr. Scalet
      The Communication Report is provided. 

      Mr. Scalet reported above. The next committee meeting is scheduled for September 18.

    3. Facilities Committee Report – Mrs. Freireich
      1. The minutes of May 8 are provided. 

        Mrs. Freireich reported above. The next committee meeting is scheduled for August 7.

      2. Report from Committee Chair

        Mrs. Freireich provided a report about her attendance as District representative at the Springettsbury Township Water Quality Program Fee Implementation Meetings to address an increase in Federal and State water quality requirements to eliminate 697,000 pounds of sediment from Township waterways by the end of 2022.

    4. Finance Committee Report – Mr. Sears
      1. The minutes of June 10 are provided.  

        Mr. Sears reported above. A summary of the July 10 committee meeting was provided. The next meeting is scheduled for September 18.

      2. The August 14 Finance Committee meeting has been canceled.

        Mr. Sears reported above. 

    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, positions, employment, extracurricular, reappointment of fall coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      A discussion took place about the proposed change with the paraprofessional positions from six part time to three full time positions and the elementary principals planning the specifics of those schedules.

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      1. Resignation 
        1. Recommend Board approval of the resignation of Chris Rumbaugh, Junior High Wrestling Coach, effective June 13, 2019.
        2. Recommend Board approval of the resignation of Mike Mountz, Junior High Wrestling Coach, effective June 13, 2019.
        3. Recommend Board approval of the resignation of Todd Snyder, Junior High Assistant Football Coach, effective June 26, 2019.
        4. Recommend Board approval of the resignation of Maura Niehenke, Elementary Classroom Teacher, effective June 25, 2019.
        5. Recommend Board approval of the resignation of Sarah Perina, part time paraprofessional, effective July 11, 2019.
      2. Positions 

        Recommend the elimination of six part time paraprofessional positions and create three full time paraprofessional positions.

      3. Employment 
        1. Recommend the employment of Kelly Bistline, full time Administrative Assistant for Facilities and Ed Center, at an hourly rate of $19.13, effective July 16, 2019.
        2. Recommend the employment of Joye Eby, full time Administrative Assistant for Payroll, at an hourly rate of $19.13, effective July 31, 2019.
        3. Recommend the transfer for Kelly Martin from part time paraprofessional to full time paraprofessional effective August 19, 2019.
        4. Recommend the employment of Cynthia Howell, substitute support staff, effective July 16, 2019.
      4. Extracurricular
        1. Recommend a correction to the stipend for Stephen Fieldhouse, High School Jazz Band, from the approved stipend of $1,315 Step 1 for the 2019-2020 school year to the salary of $2,191 which represents Step 4 of the Extracurricular Salary Schedule.
        2. Recommend an increase in driver’s education behind the wheel compensation from $26/hr to $27.36/hr to reflect rates similar to those in the supplemental listing for Extracurricular Supervision. At this rate, the program will continue to be self sustaining. Rates will increase as the supplemental rates increase providing the program continues to be self sustaining.
        3. Recommend a correction to the stipend for Matt Husler, High School Concert Band Director, from the approved stipend of $3,411.50 ½ of Tier 1 Step 4 for the 2019-2020 school year to the salary of $2,191 which represents Tier 4 Step 4 of the Extracurricular Salary Schedule.
      5. Reappointment of Fall Coaches for 2019-20
        Sport Coach First Last Tier Step Salary
        Cheerleading HS Assistant #1 Alex Anderson 5 3 $2,302.00
        Field Hockey – MS HS Assistant #2 Jessica Bobb 4 4 $4,053.00
        Football – HS MS Co-Assistant #2   (1/2) Ryan Bologa 4 3 $1,460.50
        Football – MS Head Coach – MS Larry Dalton 3 4 $4,882.00
        Cross Country Head Coach – Girls John Enders 3 4 $4,270.00
        Soccer – Boys Head Coach John Fornadel 2 4 $6,853.00
        Golf Head Coach Tom Guerin 3 4 $4,270.00
        Volleyball – Girls Head Coach Sonia Guyer 2 4 $5,934.00
        Cross Country Head Coach – Boys Ron Herman 3 4 $4,270.00
        Field Hockey Head Coach Beth Herr 2 4 $5,934.00
        Soccer – Girls HS Assistant #1 Nate Hoover 3 4 $4,270.00
        Football – MS MS Assistant #1 Dishon Hopkins 4 4 $3,437.00
        Field Hockey – MS Head Coach Michael Jackson 4 4 $3,437.00
        Football – HS HS Co-Assistant #3   (1/2) Ali Johnson 3 4 $2,135.00
        Soccer – Girls HS Assistant #1 Erin Kerchner 4 2 $2,406.00
        Soccer – Boys HS Assistant #1 Mike Kinard 3 4 $4,270.00
        Football Head Coach – HS Andrew Loucks 1 4 $7,651.00
        Football – HS HS Assistant #2 Scott Luckenbaugh 3 4 $5,258.00
        Football – HS HS Assistant #1 Brian Marshall 2 4 $6,384.00
        Soccer – Boys HS Assistant #2 Soji Otuyelu 4 4 $3,437.00
        Cross Country MS Head Coach – MS Andrew Shorb 4 2 $2,406.00
        Volleyball – Girls HS Assistant #1 Amanda Shouck 3 4 $4,270.00
        Soccer – Girls Head Coach Tom Shugars 2 4 $6,853.00
        Cheerleading – MS Head Coach – MS Denise Stayman 5 4 $2,709.00
        Tennis – Girls Head Coach Rebecca Toman 3 4 $4,601.00
        Field Hockey HS Assistant #1 Denise Werner 3 4 $4,270.00
        Cheerleading Head Coach Leslee Yoder 3 4 $4,270.00
                    $116,292.50
      6. Recommend the approval of the following volunteers, effective July 16, 2019.
        Sarah Cardone
        Michael Sheeran
    6. Policy Review Committee Report – Mr. Watts
      1. The minutes of January 9 are provided.

        Mr. Watts reported above. 

      2. The following policies were discussed at length at the July 10 Policy Review Committee meeting and recommended out of committee for the first read and eventual adoption.

        Mr. Watts reported above. The second read of policies will occur on August 5 with eventual adoption on August 19.

        1. 150 – Title I Comparability of Services 
        2. 220 – Student Expression/Distribution and Posting of Materials
        3. 913 – Nonschool Organizations/Groups/Individuals
        4. 335 – Family and Medical Leaves
        5. 702.1 – Crowdfunding
        6. 122 – Extracurricular Activities
        7. 123 – Interscholastic Athletics
        8. 204 – Attendance
    7. Additional Committee Reports  

      The next Academic Standards and Curriculum Committee meeting is scheduled for July 24.

  8. Legislative Update – Mr. Robinson

    Mr. Robinson reported that he started to attend the Springettsbury Township Planning Meetings and plans to attend the monthly meeting.

    A question was raised about the recent revision in school-age requirements of 6 and 18 years of age recently approved by the PA Department of Education. The Solicitor stated the implementation date is unclear and it may be 2020-21 and no policy revision is necessary at this time.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 25, is provided.

      Mrs. Freireich reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      The next meeting is scheduled for September.

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported classes will begin on August 14 at YAA.

  11. York Adams Tax Bureau Report – Ms. Mason

    Ms. Mason reported the next meeting is scheduled on July 29.

  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of June 27 is provided.

    Mrs. Schroeder reported above. The gymnasium project did pass as it came in under budget and is progressing.

  13. Recognition of Visitors  

    Mr. Posenau thanked everyone for attending this evening’s meeting.

  14. Board Meeting Schedule

    Mr. Posenau reported above. 

  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  16. Adjournment  

    The meeting was adjourned at 8:19 PM.

 

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

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Link to Meeting Video

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