Thursday, September 19, 2019 - Today is Cycle Day 4

Minutes 2019-08-19

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 19, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on September 9, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet,  Joel Sears, Michael Thoman, Kenneth Watts, Sophia Guyer (Student Representative)

      Members not present – Lois Ann Schroeder

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. 

      Christen Hinderer, 2990 Forrest Lane – parent of three YS children (grades 3, 8, 11), representing Trojan Soccer Club with an offer to help financially support middle school girls and boys soccer program, possibly with the uniform purchase and other needs

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of August 5, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    Approval of Financial Reports as of 7/31/19 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
  3. Board President’s Report – Mr. Posenau

    Mr. Posenau reported a legal representation RFP will be sent to seven firms with responses due back by September 20. The Administration will review the responses and provide its recommendation. The Board will review information at an Executive Session on October 7 with voting scheduled on October 21.

    A discussion took place about the process desired for the future planning of the District decisions that would include the topics of proposed student enrollment, class size guidelines, realignment of grade levels, student achievement, buildings, neighborhood schools, Comprehensive Plan and community engagement. The overall conclusion was to schedule a 45-minute discussion at Planning Committee and Regular Monthly meetings on a particular topic, with Dr. Williams functioning as a facilitator to keep the discussion on track and on time. There may be times when additional analysis will be requested by a committee.

  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed the above report. Board members complimented the Administration for the decision of not applying for Flexible Instructional Days from the State due to the lack of educational soundness. The District values quality instruction time that teachers spend with students.

    2. Student Enrollment Report

      The above report is part of the Superintendent’s Report. Since this report dated August 1, 100+ students have enrolled. The charter and cyber numbers are not firm at this time and it is anticipated by October the information will be more accurate as it does take time to receive this type of information.

    3. As per Board policy 915, the Administration recommends that the York Suburban School Board sanction the following organizations for the 2019-20 school year:
      All-Sports Booster Club
      Music Boosters Association
      East York Elementary PTO
      Indian Rock Elementary PTO
      Middle School PSO
      Valley View Elementary PTO
      Yorkshire Elementary PTO

      The Administration will work with each organization to ensure that all obligations set forth in Policy 915 are met in timely fashion.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Watts; Approval.

      A discussion continued about appropriate organizational structure is in place.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    4. Reports from Administrators

      Dr. Gulley, Indian Rock Elementary Principal, shared the summer concrete project at the front entrance area is complete and looks very nice. A New Family Orientation was held last week for the 23 new students and their families. Grade 3 and 5 students and their parents also had their visitation to meet their teacher last week. There are now two autistic support classrooms at Indian Rock with eight students in each classroom. There was much excitement this morning as students returned to school for the new year.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A through E. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    Mr. Sears asked for Item B to be voted on separately. A discussion continued about the District existing for academics and that needs to be first. The additional time commitment for sports and the current academic challenges at the middle school, the middle school soccer program is not the best use of a student’s time. Mr. Sears will be voting no on this item.

    Motion, Sears, Second, Robinson; Approval of Items A, C, D and E. Roll Call Vote, all present, yes. Motion carried 8-0.

    1. The Administration recommends Board approval of the Appraisal Proposal with Mid-Atlantic Valuation Group, Inc. for Regent’s Glen Country Club for a fee of $15,000.
    2. See below
    3. The Administration recommends Board approval of the bid in the amount of $9,445 from Singer Equipment Company for of a Traulsen Reach-In Heated Cabinet. This is to be purchased from the COSTARS Contract 036-005 with money from the Food Service Fund. This equipment will be for the High School.
    4. The Administration recommends Board approval of the Integrated Orthopedic Services Agreement with OSS Health for their Company Direct Program.
    5. The Administration recommends Board approval of the Annual Agreement with Ruppert Detective Agency LLP, effective August 15, 2019 for Uniformed/Unarmed officers at an hourly rate of $19.50 as needed for events. This is an increase of $.50 from last years agreement.

      B.  The Administration recommends Board approval of a Junior High Soccer program. There would be a boys team and a girls team for grades 7-9 with 18 players on each team. The 2019-20 schedule would be an exhibition year. This is a follow-up to the Finance Committee presentation and recommendation at the May 15 Finance Committee meeting.

      Motion, Sears, Second, Robinson; Approval of Item B.

      The discussion continued about the PSSA scores at the Middle School being unexpectedly low and that work is being done to review, examine and implement intervention programs. Emphasis on academics is important and a good scholar-athlete as described in Policy 123, see later on the agenda, is very important. A student’s education is made up of academics, arts and athletics. The district being fiscally responsible for all elements when there are alternatives is concerning. 

      Roll Call Vote, all present, yes, except Watts, Sears, no. Motion carried 6-2.

    6. Informational
      1. Valley View PTO donated $11,156.41 for the 50% deposit for the new playground equipment.
      2. Valley View PTO donated $3,285.49 for the busing for the field trips to Perry Dell, Flinchbaugh’s Orchards, Nixon Park, Strand Capital, buses for Back to School, Indian Rock step up day.

        Ms. Mason reported above. 

  6. Student Board Representative Report – Sophia Guyer

    Miss Guyer provided an athletics report. The Marching Band recently had their Band Camp. Auditions for The Crucible will be held on September 10 and 11. Impact Foundation students have been busy during the last several weeks packing backpacks for students in need. The Link Crew have been preparing to help the incoming freshmen to the high school. On August 20, a Mini-THON fundraising night will be held at Handel’s.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.

      Mr. Scalet reported above. 

    3. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, extracurricular and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      Dr. Williams introduced Angela Schmiesing, in attendance this evening.

        1. Resignation  
          Recommend Board approval of the resignation of Jeffrey Murray, Middle School Custodian, effective August 7, 2019.
        2. Employment  
          1. Recommend the employment of Jennifer Koller, Learning Support Teacher, 190 days per year, at Master, Step 1 rate of $66,700 effective for the 2019-20 school year, pending receipt of all paperwork. Ms. Koller’s assignment will be at York Suburban Middle School and will begin upon her release from current employment.
          2. Recommend the employment of Angela Schmiesing, part-time long term substitute German Teacher, at the pro-rated Bachelor’s Step 1 rate of $18,200 effective August 20, 2019, pending receipt of all paperwork. Ms. Schmiesing’s assignment will be at York Suburban Middle School.
          3. Recommend the employment transfer for Robert Ramp from full-time groundskeeper to full-time head custodian at Valley View Elementary at an hourly rate of $16.58 effective August 30, 2019.
          4. Recommend the employment of Miranda Snyder full-time paraprofessional, at an hourly rate of $11.08, effective August 20, 2019, pending receipt of all paperwork.
          5. Recommend the employment transfer for Austin Wright from full-time custodian at Yorkshire Elementary to full-time groundskeeper at an hourly rate of $15.78 effective August 30, 2019.
        3. Extracurricular  
          Recommend the transfer of Ryan Bologa, from High School Football Coach Co-Assistant #2 to High School Football Coach Co-Assistant #3 at the supplemental rate of $2,561 which represents Step 1 of the Extracurricular Salary Schedule, pending receipt of all paperwork.
        4. Recommend the approval of the following volunteers, effective August 20, 2019.
          Adam Barley
          Joshua George
          Jonathan Oestereich
          Mitchell Schlegel
          Laura Schmidt
          Alicia Spagnola
    4. Policy Review Committee Report – Mr. Watts
      The following policies were discussed at length at the July 10 Policy Review Committee meeting and recommended out of committee for the first read at the July 15 Board meeting, second read at the August 5 Board meeting and eventual adoption at this meeting.

      1. 150 – Title I Comparability of Services
      2. 220 – Student Expression/Distribution and Posting of Materials
      3. 913 – Nonschool Organizations/Groups/Individuals
      4. 335 – Family and Medical Leaves
      5. 702.1 – Crowdfunding
      6. 122 – Extracurricular Activities
      7. 123 – Interscholastic Athletics
      8. 204 – Attendance
        [Motion; Discussion; Roll Call Vote]

        Motion, Watts, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    5. Additional Committee Reports   
  8. Legislative Update – Mr. Robinson

    Mr. Robinson reported that he attended a tax forum meeting at The Pullo Center at Penn State/York. An interesting fact shared by an AARP Representative was in 2030, approximately ¼ of the population will be over 65. He recently met with State Representative Carol Hill-Evans about charter reform and she was supportive. Information about the PA School Boards Association Leadership Elections will be available in September.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of August 6, is provided.

      Mrs. Freireich reported above.

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      Mrs. Freireich reported the next meeting is scheduled at the end of September.

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported eight of the 12 seats are filled at YAA. A new student operating system was installed and applications are now electronically completed by school districts to keep the process of registration moving along.

  11. York Adams Tax Bureau Report – Ms. Mason

    No report 

  12. York County School of Technology Report – Mrs. Schroeder

    No report 

  13. Board Meeting Schedule

    Mr. Posenau reported above. 

  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. 

    Christen Hinderer – Junior High Soccer Program

  15. Adjournment  

    The meeting was adjourned at 8:38 PM.

 

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video