Agenda 2019-11-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session is scheduled prior to the meeting at 6:30 PM.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of November 4, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of October 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal and personnel matters. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. District Affiliated Organization Report for YS Communities That Care. Brodi Zimmer, Community Mobilizer, Greg Kern, President and Jill Urey, Immediate Past President, will provide a brief report on the work of this organization.
    2. Superintendent’s Report
    3. The Administration recommends approval of the Comprehensive Plan for 2020-21 to 2022-23.  [Motion; Discussion; Roll Call Vote]
    4. PA School Boards Association “Honor Roll of School Board Service”
      Lois Ann Schroeder – 12 years
    5. Reports from Administrators
  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through H. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    1. The Administration recommends Board approval for the Amateur License Agreement with Tams-Witmark LLC for the production of Bye Bye Birdie to be performed on March 7 and 8, 2020. The total cost is $3,970.09.
    2. The Administration recommends Board approval of the 2018-19 Audit Report.
    3. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2020-2021 budget will not have a tax increase that exceeds the index of 3.1%.
    4. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for Calendar Years 2020, 2021 and 2022.
    5. The Administration recommends Board approval of the IDEA-B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit #12 for funds for special education and related services for eligible school age children.  Total revenue to District is $431,833.
    6. The Administration recommends Board approval of the contract with Nutec Design Associates, Inc. for professional engineering service for the athletic field stair replacement project at a cost of $3,500 for Schematic Design (Phase 1). At the conclusion of Phase 1, the fee for Phase 2 (Design Permitting and Construction) and Phase 3 (Construction Administration Services) would be detailed and provided based upon the confirmed or updated scope of work.
    7. The Administration recommends Board approval of the contract with Core Design Group for the East York Elementary floor finishes, Phase 2, and Indian Rock Elementary multi-purpose room floor finish for a lump sum fixed fee of $20,000. Not included are mileage, travel expenses, 3D exhibits, permit fees, application fees, review fees, impact fees and inspection fees.
    8. The Administration recommends the Board approve authorizing the Director of Finance and Operations to sign for transportation contracts up to $2,500, subject to the following:
      –All such contracts are submitted for approval to the Business Office at least one (1) week prior to purchase date.
      – All such purchases do not exceed the budgeted amount.
    9. Informational
      Food Service Department Report

      1. Monthly Dining Review Report
      2. Sales Report 
  6. Student Board Representative Report – Sophia Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards & Curriculum Committee Report – Mrs. Schroeder
      The minutes of September 11 are provided.
    3. Finance Committee Report – Mr. Sears
      The minutes of October 16 are provided.
    4. Personnel Committee Report – Mr. Robinson
      1. The Administration recommends Board approval of specific minor language changes to the already approved Act 93 Agreement for 2019-20 through 2021-22.  [Motion; Discussion; Roll Call Vote]
      2. Consent Agenda: [You have before you the Personnel Report which includes employment, extra-curricular and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Employment  
          Recommend the employment of Kathleen Stayman, substitute nurse, effective November 19, 2019, at a rate of $135/day.
        2. Extra-Curricular 
          1. Recommend the employment of Justin McGowan, Middle School Boys Basketball Assistant Coach, at the supplemental rate of $1,625 which represents Step 1 of the Extracurricular Salary Schedule, effective November 19, 2019.
          2. Recommend the employment of Korbin Shearer, High School Musical Pit Orchestra Director, at the supplemental rate of $1,133 which represents Step 2 of the Extracurricular Salary Schedule, effective November 19, 2019.
        3. Recommend the approval of the following volunteers, effective November 19, 2019.
          Jordan Knaub Courtney Pigg Carolyn Smink
          Wayne Martin Allison Shelton Kristin Titzell
    5. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 5, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
  13. Additional Information  
    Activities Report 
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  18. Adjournment  
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