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Saturday, December 7, 2019 - Next School Day is Cycle Day 1 on December 9

Minutes 2019-11-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held prior to the meeting at 6:30 PM.

M I N U T E S
(approved on December 2, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, Sophia Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There were none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of November 4, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    Approval of Financial Reports as of October 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal and personnel matters. No official action was taken.

    Mr. Posenau reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. District Affiliated Organization Report for YS Communities That Care. Brodi Zimmer, Community Mobilizer, Greg Kern, President and Jill Urey, Immediate Past President, will provide a brief report on the work of this organization.

      Mr. Kern introduced Jill Urey and Brodi Zimmer. The mission and purpose of CTC was shared. The organization tries to encourage positive decision making by the students. Some of the programs they sponsor are Big Brothers Big Sisters, Awards Program in the spring where Middle School and High School teachers nominate students for the Above and Beyond Award and Turnaround Award. The 15th Community Variety Show was just held and was a very successful event. A Multi-cultural Festival is held encouraging diversity and a number of countries are represented. A yoga program and mindfulness training for students and teachers are provided. The High School Student Board meets monthly with 16 students, four from each class. This is a good way to be engaged with the student body. Follow-up meetings take place with Dr. Ellis, the High School Principal, with any concerns expressed by students. This has been a good positive thing on both sides, Administration and students. A nutrition program to encourage students to be eating healthy meals takes place. The organization’s exposure to the PA Youth Survey is very helpful and results will be available in the spring to the most recent survey of students. We are thankful and appreciative to be working with Miranda King, Social Worker in the District, with quarterly meetings. 

      Dr. Williams thanked the group for their hard work to help and assist the students.

    2. Superintendent’s Report

      Dr. Williams reviewed above.

      A discussion continued about the data provided, the 2020-21 budget process, and the two proposals on grade level realignment that Administration will present in January.

    3. The Administration recommends approval of the Comprehensive Plan for 2020-21 to 2022-23.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Robinson; Approval.

      A discussion continued about the monumental effort of the stakeholder team led by Dr. Krauser. While this is a requirement from PA Department of Education that includes countless hours, the depth and breadth of discussions are not shared in one statement. Having students being part of the process was a very positive and energetic part.  

      Roll Call Vote, all present, yes. Motion carried 9-0.

    4. PA School Boards Association “Honor Roll of School Board Service”
      Lois Ann Schroeder – 12 years

      A PSBA Honor Roll of School Board Service certificate was presented to Lois Ann Schroeder for her 12 years of service as a School Director. Dr. Williams congratulated Mrs. Schroeder for her service to the District. A round of applause was heard throughout the room.

    5. Reports from Administrators

      Dr. Fuhrman, East York Elementary Principal, provided a report about one of the building goals to provide students with a positive building and classroom environment. Teachers upload videos as artifacts as evidence for this goal and teachers use positive peer pressure to review their colleagues’ practices. Several examples were shared from last month’s collection.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through H. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    A discussion took place about Item G and the costs not included in the lump sum fixed fee amounts to approximately several $100.

    Motion, Sears, Second, Freireich; Approval.

    A question was raised at last week’s Finance Committee meeting and upon contact with Bailey Coach, their drivers are required to have criminal and child abuse clearance background checks in addition to specific driver certifications.

    Roll Call Vote, all present, yes. Motion carried 9-0.

    1. The Administration recommends Board approval for the Amateur License Agreement with Tams-Witmark LLC for the production of Bye Bye Birdie to be performed on March 7 and 8, 2020. The total cost is $3,970.09.
    2. The Administration recommends Board approval of the 2018-19 Audit Report.
    3. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2020-2021 budget will not have a tax increase that exceeds the index of 3.1%.
    4. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for Calendar Years 2020, 2021 and 2022.
    5. The Administration recommends Board approval of the IDEA-B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit #12 for funds for special education and related services for eligible school age children.  Total revenue to District is $431,833.
    6. The Administration recommends Board approval of the contract with Nutec Design Associates, Inc. for professional engineering service for the athletic field stair replacement project at a cost of $3,500 for Schematic Design (Phase 1). At the conclusion of Phase 1, the fee for Phase 2 (Design Permitting and Construction) and Phase 3 (Construction Administration Services) would be detailed and provided based upon the confirmed or updated scope of work.
    7. The Administration recommends Board approval of the contract with Core Design Group for the East York Elementary floor finishes, Phase 2, and Indian Rock Elementary multi-purpose room floor finish for a lump sum fixed fee of $20,000. Not included are mileage, travel expenses, 3D exhibits, permit fees, application fees, review fees, impact fees and inspection fees.
    8. The Administration recommends the Board approve authorizing the Director of Finance and Operations to sign for transportation contracts up to $2,500, subject to the following:
      –All such contracts are submitted for approval to the Business Office at least one (1) week prior to purchase date.
      – All such purchases do not exceed the budgeted amount.
    9. Informational
      Food Service Department Report

      1. Monthly Dining Review Report
      2. Sales Report 

        Ms. Mason reported above. 

  6. Student Board Representative Report – Sophia Guyer

    Miss Guyer provided a report that highlighted Yorkshire Elementary School’s Mad Scientist Night, the PA State Association Student Council Leadership Conference in Johnstown, PA that six HS students and two advisors attend, the Sophomore Class providing recognition and appreciation to High School teachers during American Education Week, upcoming Trojan Pep Band performances and membership, and the auditions for the upcoming Musical performance, Bye Bye Birdie, scheduled to be performed on March 6 and 7. YS Esports League, a multi-player video games competition team, has been accepted into the High School Esports League, and is preparing for a winter tournament to represent YS at a national level. Other activities taking place at the High School include, the Green Club leading a recycle program for dry erase markers in all buildings, Students Against Destructive Decisions (SADD) held Red Ribbon Week to encourage avoiding drug and alcohol use, Link Crew’s Sprinkles and Study course for freshmen only to provide academic assistance as needed to students, and French Honor Society selling croissants this month to collect monies for an adopted family over the holidays. Congratulations to the 48 new National Honor Society and National English Honor Society recently inducted students. The National English Honor Society is planning for a Winter Coffee House in December to kick off the annual book drive, work continues with the MiniTHON fundraising, and the winter sports season starts up today.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Academic Standards & Curriculum Committee Report – Mrs. Schroeder
      The minutes of September 11 are provided.

      A summary of the recent meeting on November 13 was provided.

    3. Finance Committee Report – Mr. Sears
      The minutes of October 16 are provided.

      Mr. Sears reported above. 

      A summary of the recent meeting on November 13 was provided.

    4. Personnel Committee Report – Mr. Robinson
      1. The Administration recommends Board approval of specific minor language changes to the already approved Act 93 Agreement for 2019-20 through 2021-22.  [Motion; Discussion; Roll Call Vote]

        Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      2. Consent Agenda: [You have before you the Personnel Report which includes employment, extra-curricular and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

        1. Employment  
          Recommend the employment of Kathleen Stayman, substitute nurse, effective November 19, 2019, at a rate of $135/day.
        2. Extra-Curricular 
          1. Recommend the employment of Justin McGowan, Middle School Boys Basketball Assistant Coach, at the supplemental rate of $1,625 which represents Step 1 of the Extracurricular Salary Schedule, effective November 19, 2019.
          2. Recommend the employment of Korbin Shearer, High School Musical Pit Orchestra Director, at the supplemental rate of $1,133 which represents Step 2 of the Extracurricular Salary Schedule, effective November 19, 2019.
        3. Recommend the approval of the following volunteers, effective November 19, 2019.
          Jordan Knaub Courtney Pigg Carolyn Smink
          Wayne Martin Allison Shelton Kristin Titzell
    5. Additional Committee Reports   
  8. Legislative Update – Mr. Robinson

    A meeting is being scheduled with Lynn Koller from PA School Boards Association and Dr. Williams to create a plan to meet with legislative representatives to share information about the current state of public education.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 5, is provided.

      Mrs. Freireich reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      No report

  10. York Adams Academy Report – Mrs. Freireich

    The District’s 15 of 15 seats are filled at YAA. Work on the 2020-21 budget continues and will be available to districts at the end of January. Board Briefs will be provided to districts.

  11. York Adams Tax Bureau Report – Ms. Mason

    No report

  12. York County School of Technology Report – Mrs. Schroeder

    No report

  13. Additional Information  
    Activities Report 
    Mr. Posenau reported above. 
  14. Upcoming Events

    Mr. Posenau reported above. 

  15. Recognition of Visitors  

    A thank you was extended for guests attending the meeting this evening.

  16. Board Meeting Schedule

    Mr. Posenau reported above. 

  17. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  18. Adjournment  

    The meeting was adjourned at 7:54 PM.

 

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

 

Link to Meeting Video