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Friday, September 18, 2020 - Today is Cycle Day F

Minutes 2020-01-13

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
JANUARY 13, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on January 27, 2020)
Official action did occur during the meeting with items marked by (*).

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman

      Members not present – Sophia Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 16, 2019.  [Approval as submitted/corrected]

      The minutes were accepted as presented.

  2. Board President’s Report – Mr. Posenau

    Happy New Year to everyone and welcome back after the holiday break.

  3. Superintendent’s Report – Dr. Williams
    Reports from Administrators

    Mrs. Jackson, High School Assistant Principal, provided information on concurrent enrollment during fall 2019 with 23 students taking 28 classes at Harrisburg Area Community College, York College, Penn State York,  and Lancaster Bible College with grades being reported of 12 As, seven Bs, and six Cs. Some of the courses were Principles of Microeconomics, Principles of Macroeconomics, Introduction to Software for Business, Principles of Management, and Principles of Accounting. Some students are involved with internships with Representative Saylor, Stylin’ Strings, and a property management company. Seniors will participate in mock interviews on January 28. 

    Dr. Williams added that an advantage for students taking concurrent enrollment courses is earning college credit to be transferred to a college to get a head-start for their college careers. The student bears the cost of the course.

    Dr. Gulley, Indian Rock Elementary Principal, shared a video of students sharing why their school is a great place to attend and extending thanks to the school board members for all their efforts.

  4. Business Office Report – Mrs. Ciaciulli
    1. (*) The Administration recommends Board approval of the contract with FnP Productions to provide DJ and lighting services in the amount not to exceed $ 3,000 for the 2020 prom.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above.

      Motion, Freireich, Second, Sears; Approval.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    2. (*) The Administration recommends Board approval of the three-year maintenance renewal agreement with Cummins Sales and Services effective January 20, 2020 through January 19, 2023 for maintenance of generators at a cost of $14,696.52.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above and added this is an increase of 3%.

      Motion, Sears, Second, Schroeder; Approval.

      A discussion continued about this being an agreement for the generators throughout the District.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    3. (*) The Administration recommends Board approval of the three-year maintenance agreement with Johnson Controls beginning January 1, 2020 through December 31, 2022 for controls and pneumatics, at the following costs:
      1. Year 1 – $ 31,802
      2. Year 2 – $ 33,074
      3. Year 3 – $ 33,074
        [Motion; Discussion; Roll Call Vote]

        Mrs. Ciaciulli reported above and shared this is an increase of 5% over the current three-year contract that ended December 31, 2019.

        Motion, Schroeder, Second, Robinson; Approval.

        A discussion continued about the agreement.

        Roll Call Vote, all present, yes. Motion carried 9-0.

    4. (*) The Administration recommends Board approval of the 2020 IRS mileage rate reimbursement at .575 cents per mile.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above.

      Motion, Freireich, Second, Schroeder; Approval.

      A discussion continued about items brought for action by the Board that are not optional and possibly in the future could be flagged with the word mandated.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    5. (*) The Administration recommends the Board award the bid for snow removal to MJ Delp Construction for the contract term beginning January 13, 2020 through November 30, 2020 for the proposed amounts as follows:
      1. Year 1 (January 13, 2020 to November 30, 2020) – an extension of the current contract
      2. Year 2 (December 1, 2020 to November 30, 2021) – at a rate of $ 105 per hour for truck/equipment and $ 700 per ton of anti-skid material
      3. Year 3 – School District Option (December 1, 2021 – November 30, 2022) at a rate of $ 110 per hour for truck/equipment and $ 700 per ton of anti-skid material
        [Motion; Discussion; Roll Call Vote]

        Mrs. Ciaciulli reported above.

        Motion, Schroeder, Second, Robinson; Approval.

        A discussion continued about receiving only one bid response from the company that has performed this service for many years. In response to a question about what is spent in a year, Mrs. Ciaciulli reported that she would provide what was spent on snow removal for the last five years.

        Roll Call Vote, all present, yes. Motion carried 9-0.

    6. Item recommended for approval on January 27, 2020:
      The Administration submits the proposed 2020-21 York County School of Technology Budget for consideration and approval.

      Mrs. Ciaciulli reported above.

      A discussion continued about the budget increase which would amount to approximately $18,000 for YS. It is estimated that 61 YS students will be attending YCST next school year.

    7. Informational
      Donation:
      $ 81.26 from Colonial Manor Nursing for Valley View Elementary field trip 

      Mrs. Ciaciulli reported above. 

  5. Student Board Representative Report – Sophia Guyer

    Miss Guyer was not in attendance this evening and Dr. Williams shared her report. In December, the YS Music Department had their Holiday Concert on December 15 and the string ensemble and YS Singers performed for a Rotary Club luncheon meeting. Augustine Huh qualified for PMEA District 7 Orchestra and Bevan Fogdall will be representing YS at the PMEA District 7 Chorus Festival. Both Middle School and High School Jazz Bands have started rehearsing and look forward to many performances in school and out in the community during the spring. The National English Honor Society held its winter coffeehouse in December and it was successful. NEHS is looking for children’s books for all ages, new and slightly used, for their annual book drive. The Students Against Destructive Decisions organization provided gifts to three children that were identified as having had their lives recently negatively impacted by drug and/or alcohol abuse. The Student Voter Registration Drive begins in January with support from the PA Department of State. Mr. YS Man Pageant and Winter Rave were held earlier in January and raised funds for Mini Thon. Gold Out games and meets are being hosted by Mini Thon for the winter sports season. An athletic report was provided. Link Crew Leaders will serve a Grab’nGo breakfast to freshmen on the first day of the second semester to honor the success during the first semester and encourage continued success throughout the school year.

  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above. 

    2. Personnel Committee Report – Mr. Robinson
      (*) Consent Agenda: [You have before you the Personnel Report which includes evaluations/contracts, retirement, resignation, extracurricular, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval.

      Comments were made congratulating Dr. Ketterman and Mr. Henry and thanking Mrs. Spanswick for her service to the District.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      1. Evaluations/Contracts
        As per the Act 93 Administration Compensation and Retention Plan, the Superintendent recommends an additional 1% base salary merit pay increase for Vincent Henry and Tawn Ketterman, retroactive to July 1, 2019 and based on their 2018-19 salaries and evaluations.
      2. Retirement
        Recommend the retirement of Sallie Spanswick, ESL teacher at the High School & Indian Rock Elementary, effective at the conclusion of the 2019-20 school year. Ms. Spanswick is retiring after having served 40 years in education, 12 with York Suburban School District.
      3. Resignation
        1. Recommend Board approval of the resignation of Jessica Heffner, Paraprofessional, effective December 17, 2019.
        2. Recommend Board approval of the resignation of Mimi Dickerson, Personal Care Assistant, effective January 8, 2020.
      4. Extracurricular

        First

        Last

        Position

        Tier

        Step

        Salary

        Susan

        Wolschleger

        HS Musical Accompanist

        8

        4

        $913.00

      5. Leave of Absence
        Request approval of the unpaid leave of absence for Nicole Taylor, Elementary Teacher, March 10, 2020, through March 30, 2020.
    3. Additional Committee Reports  
  7. Legislative Update – Mr. Robinson

    The PA School Boards Association Legislative Liaison met with State Representative Saylor and during their conversation, the Representative was stunned about the Board’s decision to reject the grant money for a school police officer. Dr. Williams and Mr. Robinson plan to schedule a meeting with the Representative to discuss this further. Tomorrow is the special election for the PA 48th District Senate seat replacing Mike Folmer who resigned. PSBA will be meeting in Harrisburg for school board recognition month with Senator Kristin Phillips-Hill and everyone is invited to attend. Earlier this month, Governor Wolf announced Reach Out PA:  Your Mental Health Matters with additional developments being available over the next several months.

  8. Lincoln Intermediate Unit Report
    1. LIU Joint Operating Authority Report – Mrs. Freireich

      No report

    2. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of January 7, is provided.

      Mrs. Freireich reported above.

  9. York Adams Academy Report – Mrs. Freireich 

    Mrs. Freireich reported the YAA Budget will be available later this month.

  10. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report

  11. York County School of Technology Report – Mrs. Schroeder

    Mrs. Schroeder reported a meeting is scheduled later this month. There are two groups that impact the operation at YCST, the Joint Operating Committee with educational aspects and the Authority with the property. The new gym project is progressing well and is on target for completion for winter sports November or December 2020.

  12. Recognition of Visitors  

    Thanks were extended to the visitors attending the meeting. 

  13. Board Meeting Schedule 

    Mr. Posenau reported above. 

  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time. 

  15. Adjournment  

    The meeting was adjourned at 7:46 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

 

Link to Meeting Video