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Wednesday, August 12, 2020 - Today is Cycle Day 1

Agenda 2020-05-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 18, 2020 – 7:00 PM
Due to health and safety reasons, a virtual meeting format will be utilized.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of April 20, 2020.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of April 30, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board met in Executive Session in a virtual meeting format on May 13, 2020 at 4:00 PM as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and contract negotiation. No official action was taken.
    2. Sophia Guyer will be attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
    3. Recognition of National Merit Scholarship Program Students for 2020
      1. Commended Students
        1. Luke A. Hardman, son of Mr. Mark and Mrs. Jennifer Hardman
        2. Rachel M. Ludwick, daughter of Mr. Craig and Mrs. Katherine Ludwick
        3. Liam Waterbury, son of Mr. Matthew and Mrs. Melinda Waterbury
        4. Atom C. Weiler, son of Mr. Glen and Mrs. Melissa Weiler
      2. Finalists
        1. Bevan E. Fogdall, daughter of Mr. Todd and Mrs. Elaine Fogdall
        2. Augustine J. Huh, son of Mr. Chulhaeng Huh and Mrs. Eunae Ma
      3. National Hispanic Scholar

        Liam Waterbury, son of Mr. Matthew and Mrs. Melinda Waterbury. Liam scored in the top 2.5% among Hispanic and Latino PSAT/NMSQT test-takers in our region.

    4. Recognition of Retirees
      1. Kathy Cardello, Middle School 6th Grade Teacher
      2. Colleen Dennen-Stanley, Middle School and Yorkshire Elementary Health Room Assistant
      3. Susan Lindsey, Valley View Elementary Head Custodian
      4. Sallie Spanswick, High School and Indian Rock Elementary ESL Teacher
      5. Patricia Stanford, Middle School 6th Grade Teacher
    5. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2020 at no compensation. [Motion; Discussion; Roll Call Vote]
    6. Item Recommended for Approval on June 15, 2020
      Appointment of up to two Voting Delegates for the PA School Boards Association Delegate Assembly on November 7, 2020. The deadline to notify PSBA is August 31.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Item Recommended for Approval on June 15, 2020
      Facility Dog Proposal – Dr. Snedden
  5. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends the Board approve The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2020-21 fiscal year.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends the Board approve the following Depositories for 2020-21:
      1. ACNB
      2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
        [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the Board approve the establishment of the Puzzle Partners Student Activity Account.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends the Board approve the renewal agreement with Substitute Teacher Service effective July 1, 2020 through June 30, 2022.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends the Board approve the Independent Contractor Agreement with Billings Bilingual LLC effective July 1, 2020 through June 30, 2021 for English/Spanish document translation services at the hourly rate of $65. The price is the same as current year agreement.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends the Board authorize the Director of Finance and Operations to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further the Business Manager will report said revisions to the Board during the meeting following the completion of fiscal year audit.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends the Board approve a $500,000 in budgetary reserve for unanticipated expenses in the 2020-21 General Fund Budget.  [Motion; Discussion; Roll Call Vote]
    8. Informational
      1. Wellspan Physical Services Update
      2. 2020-21 Budget Update
  6. Student Board Representative Report – Sophia Guyer
    Welcome to next year’s Student Board Representative – Carly Bowen
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards and Curriculum Committee Report – Mr. Scalet
      1. The committee recommends Board approval of the proposal for adoption of a new 6th to 8th grade English Language Arts textbook and electronic equivalents for the 2020-21 school year.  [Motion; Discussion; Roll Call Vote]
      2. Recommendation for the Board to approve the contract to purchase new 6th to 8th grade English Language Arts textbook and electronic equivalents for the 2020-21 school year from McGraw Hill in the amount of $96,705.67.  [Motion; Discussion; Roll Call Vote]
    3. Personnel Committee Report – Mr. Robinson
      1. The February 19 minutes are provided.
      2. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, positions, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignation
          1. Recommend the resignation of Amy Kitner, Certified School Nurse, effective June 8, 2020.
          2. Recommend the resignation of Austin Wright, Groundskeeper, effective May 5, 2020.
          3. Recommend the resignation of Tom Triggs, High School Boys Basketball Head Coach, effective April 27, 2020.
          4. Recommend the resignation of Jamie McFadden, Middle School Boys Basketball Head Coach, effective April 15, 2020.
          5. Recommend the resignation of Amy Uffelman, K-5 Social Studies Resource Person, effective at the end of the 2019-20 school year.
        2. Employment
          1. Recommend the employment of John Gaeta, High School Social Sciences Teacher, at Bachelor, Step 1, rate of $58,000, effective at the start of the 2020-21 school year.
          2. Recommend to rescind the approved transfer request for Dr. Kimberly Stoltz from Elementary Principal to Reading Specialist. Dr. Stoltz has agreed to remain as Yorkshire Elementary School Principal.
        3. Positions
          1. Recommend elimination of the following professional positions:
            1. Four vacant elementary teaching positions: two new unfilled positions, two positions due to transfers
            2. Middle School Professional position through attrition
            3.  High School English Teaching position, currently vacant
            4. Certified School Nurse Professional position, will be vacant
            5. Three support positions for Autistic Support classrooms
          2. Recommend the creation of a Heath Room Assistant position (due to eliminating the Certified School Nurse position).
        4. Leave of Absence
          Request approval of an additional unpaid leave of absence for Kristin Shelley, Custodian, May 1, 2020 until additional job restrictions have been lifted.
    4. Property and Finance Committee Report – Mr. Sears
      1. The April 8 minutes are provided.
      2. The Property and Finance Committee recommends the Board appoint PFM Financial Advisors LLC to serve as the District’s Independent Municipal Advisor.  [Motion; Discussion; Roll Call Vote]
    5. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 5, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of April 21 is provided. 
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of April 23 is provided.
  13. Additional Information  
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    Public Comment that was shared.

  18. Adjournment