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Wednesday, July 8, 2020 - Next School Day is Cycle Day 1 on August 20

Agenda 2020-06-15

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 15, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 6:30 PM.

Due to health and safety reasons, a virtual meeting format will be utilized.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was provided.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 18, 2020.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears 
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of May 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds) 
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board met in Executive Session in a virtual meeting format on May 21, 2020 at 2:00 PM as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of contract negotiations with transportation provider, Reliance. No official action was taken.
    2. The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of school safety. No official action was taken.
    3. Appointment of up to two Voting Delegates for the PA School Boards Association Delegate Assembly on November 7, 2020. The deadline to notify PSBA is August 31.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. The Administration recommends the Board approve the Facility Dog Proposal.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the Board approve the Class of 2020 Graduates.  [Motion; Discussion; Roll Call Vote]
      The Final Report for the Class of 2020 is provided. 
    4. Reports from Administrators
  5. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends that the Board re-appoint SEK CPAs & Advisors for the 2020-2021 local audit.  Motion; Discussion; Roll Call Vote] 
    2. The Administration recommends the Board approve the 2020-2021 breakfast and lunch prices as follows:
      Proposed Meal Prices – 2020-21
      No proposed increase
      Lunch Breakfast
      $2.50 Elementary $1.40 Elementary
      $2.75 Secondary $1.40 Secondary
      $3.90 Adult $1.95 Adult

      [Motion; Discussion; Roll Call Vote]

    3. The Administration recommends the Board approve the 2020-2021 LIU bids as follows:
      2020-21 LIU Bids
      General Supplies $30,597.39
      Paper $31,741.99
      Custodial Supplies $3,989.80
      Total $66,329.18

      [Motion; Discussion; Roll Call Vote]

    4. The Administration recommends the Board approve the AIA Alera Group Services and Consulting Agreement for 2020-2021. The consulting fee will remain at $50,400.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends the Board authorize the Director of Finance to establish a Debt Service Fund for the purposes of recording annual repayments for general long-term debt principal and interest, new debt proceeds, and debt refinancing.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends the Board authorize the Director of Finance to establish an Internal Service Fund for the purposes of recording all transactions relative to self-insured medical and dental benefits.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends the Board authorize the business office to advertise and solicit proposals for school pictures.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends the Board approve the professional service contract with Wellspan Employee Assistant Program effective July 1, 2020 at an annual cost of $16 per covered employee.  [Motion; Discussion; Roll Call Vote]

      Property & Finance Committee Recommendations:

      Supplemental Information:  York County School Millage Comparison Report

      The following items are recommendations from the Property and Finance Committee.

    9. Motion to approve the General Fund Budget for 2020-21 including all allocations for planned expenditures of $61,387,241.  [Motion; Discussion; Roll Call Vote]
    10. Motion to approve the 2020-2021 tax rates as follows:
      1. Real estate tax rate at 23.6474 mills. This represents a 1% increase which is below the state Act 1 -index of 3.1%, and
      2. .5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
      3. .5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.
        [Motion; Discussion; Roll Call Vote]
    11. Motion to adopt the resolution authorizing the distribution of $664,362 state gaming funds to 5,355 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1.  [Motion; Discussion; Roll Call Vote]
    12. Motion to award the general contract to East Coast Contracting in the amount of $714,400 for the Middle School and Capital Improvement project to be funded of the General Obligation Bond series of 2019.  [Motion; Discussion; Roll Call Vote]
    13. Motion to award the mechanical and plumbing contract to SilverTip Inc. in the amount of $817,200 for the Middle School and Capital Improvement project to be funded from the General Obligations Bond series of 2019.  [Motion; Discussion; Roll Call Vote]
    14. Motion to award the electrical contract to Lauer Construction in the amount of $454,507 for the Middle School and Capital Improvement project to be funded from the General Obligation Bond series of 2019.  [Motion; Discussion; Roll Call Vote]
    15. Motion to accept the alternate bid proposal # HC-1 in the amount of $17,800 (SilverTip, Inc.) for the scope of work related to the High School pool ducts.  [Motion; Discussion; Roll Call Vote]
    16. Motion to reject the following alternates:
      1. GC # 1: Building envelope improvements – $ 17,700
      2. HC # 2: Water heater warranty – $29,200
      3. HC # 3: Digital Mixing Value – $ 11,800
        [Motion; Discussion; Roll Call Vote]
  6. Student Board Representative Report – Carley Bowen
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards & Curriculum Committee Report – Mr. Scalet
      The April 6 minutes are provided.
    3. Personnel Committee Report – Mr. Robinson
      1. The May 13 minutes are provided.
      2. The June 17 committee meeting is canceled.
      3. Consent Agenda: [You have before you the Personnel Report which includes resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignation
          1. Recommend the resignation of Erin Kerchner, High School Girls Soccer Assistant Coach #2, effective May 19, 2020.
          2. Recommend the resignation of Justin McGowan, Middle School Boys Basketball Assistant Coach #1, effective June 4, 2020.
        2. Employment
          1. Recommend the transfer of Susan Enrico, from Substitute Nurse to Health Room Assistant, at an hourly rate of $16.84, effective on August 17, 2020.
          2. Approve the following building transfers for the 2020-21 school year:

            Employee Building From Current Position Building To New Position
            Sarah Bosco YE Kindergarten IR Grade 5 ELA
            Cathi Braun VV/YE EL Instructor VV/IR EL Instructor
            Karla Coffman YE/EY Certified School Nurse HS/VV Certified School Nurse
            Laura Corsa VV/YE Math Support VV Math Support
            Angela Flores HS Spanish/EL Instructor HS/MS Spanish/EL Instructor
            Sonia Guyer IR Grade 5 MS Grade 6 Science
            Dianne Hannak MS Certified School Nurse MS/YE Certified School Nurse
            Rhonda Harbold VV Paraprofessional IR Paraprofessional
            Wendy Hauck IR Math Support YE Math Support
            Samantha Herink EY/YE Health Room Assistant EY/IR Health Room Assistant
            Stacey Kuhn VV Reading Support IR Reading Support
            Dianne Maxwell EY/IR Reading Support EY Reading Support
            April Miller VV/IR Health Room Assistant MS/YE Health Room Assistant
            Allison Peters VV Grade 2 IR Grade 3
            Katie Gladfelter-Watts YE Paraprofessional EY Paraprofessional
            Krista Wolfenberger VV/IR Certified School Nurse IR/EY Certified School Nurse
          3. Approve the following Collaborators for the 2020-21 school year:

            New/Transfer Employees Rate Collaborators Rate
            Sarah Bosco $150 Amy Hare $150
            Cathi Braun $150 Amy Uffelman $150
            Carol Brillhart-Freimuth N/A Laura Gordon $150
            Carol Brillhart-Freimuth N/A Morgan Herb $150
            Angela Flores $150 Brandi Adamy $150
            Heather Guiddy $150 Dana Poster $150
            Sonia Guyer $150 Jamie Evans $150
            Stacey Kuhn $150 Julie Stover $150
            Sherri Mahorney $150 Wendy Hauck $150
            Emily Neff $150 Jen Dillow $150
            Allison Peters $150 Alicia Erickson $150
            Heather Peterson N/A Melissa Skimski $150
          4. Approve the following Mentor for the 2020-21 school year:
            New Employee Rate Mentor Rate
            John Gaeta $600 Chris Rumbaugh $1,350

          5. Granting of Tenure
            Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective on August 17, 2020.

            Ryan Bologa
            Alicia Erickson
            Cristina Fiorentino
            Melissa Hendrix-Martin
            Morgan Herb
            Ashley Jayne
            Rebecca Lauver
            Audrey Schaefer
            Chevonne Tyson

    4. Property and Finance Committee Report – Mr. Sears
      The May 13 minutes are provided.
    5. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 2, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of May 26 is provided. 
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of May 28 is provided.
  13. Additional Information  
    Activities Report
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  18. Adjournment