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Friday, September 18, 2020 - Today is Cycle Day F

Minutes 2020-08-17

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 17, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on August 31, 2020)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Carly Bowen (Student Representative)

      Member not present – Steven Sullivan

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above.

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was provided

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of August 3, 2020.  [Approval as submitted/corrected]

      The Minutes were approved as submitted. 

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0. 

    Approval of Financial Reports as of July 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activities Fund Revenue Report
    7. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed above.  A discussion took place and several highlights are provided.

      The enrollment report was prepared on August 1 and there were some student assignments not available at that time.

      Athletic field use by District affiliated youth sports programs will be required to follow the District’s Athletics Health and Safety Plan. A reporting system has been established by the District for any club or organization that is not following the guidelines. A report will be thoroughly reviewed and a decision will be made by the Athletic Director, High School Administration, Assistant Superintendent, and Superintendent. The clubs and organizations are required to have insurance. A club or organization will be responsible for any liability associated with use on District property.

      If a confirmed case of COVID-19 is identified, the District will work closely with the PA Department of Health (PaDOH) and communicate with staff and parents/guardians of students while honoring the Family Educational Rights and Privacy Act (FERPA) Regulations.

      1. Item recommended for action on August 31, 2020:

        Flexible Instructional Day Application

        Dr. Krauser reviewed the District’s Flexible Instructional Day (FID) Application with anticipated action on August 31. The number of FIDs per school year were five for 2019-20; it will be unlimited for 2020-21.

      2. Informational

        Facility Use – District Affiliated Youth Programs

        Information was discussed in previous item. 

    2. The Administration recommends the Board approve the proposed revisions to Policy 204 – Attendance.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    3. Reports from Administrators – Miranda King, Social Worker

      Ms. King recognized the student-led Impact Foundation (IF) and the many students and parent volunteers who have helped 343 students with backpacks with school supplies. Every Thursday during the summer, IF helped to support approximately 20 to 25 families with needed items including food, household items, and toiletries. IF has teamed up with Horn Farm, Sprout of Hope, and the York County Food Bank to help the food insecure in our community. Ms. King and several staff members have been making deliveries during the summer for families in need and this will continue during the school year for students that may be enrolled in the Trojan Online Pathways (TOP) program. New initiatives include social emotional and mental health check in with staff to continue each week. A trauma informed care system is important for everyone as we navigate these times. A wide range of responses exist to the pandemic trauma and discussions will continue to take place with faculty. When asked if care was being taken for herself, Ms. King responded she did take a vacation this summer. Ms. King was very thankful for the staff members assisting with deliveries and the social emotional sharing.

  5. Business Office Report – Mrs. Ciaciulli
    1. Preliminary Business Office Study Report Presentation by Dr. Wayne McCullough, PA Association of School Business Officials Executive Director

      Dr. Wayne McCullough, PA Association of School Business Officials Executive Director, provided a Preliminary Business Office Study Report. Mrs. Ciaciulli will share the comprehensive report with Board members prior to the Personnel Committee meeting scheduled on August 19. A discussion took place and some highlights follow.

      The District currently has some oversight in establishing bus routes with the transportation company. Bus routing used to be done by the District until approximately six or seven years ago when the transportation company was asked to prepare the routes. This is a challenging and very complex issue and expertise is needed. To return the bus routes to the District level, training with the routing software would be required. The District purchased the routing software and owns the rights to the software. It would be possible to bring routing back to the District level, but it would require additional man-hours.

      Dr. McCullough said that the Business Office is currently understaffed for a district of this size. An additional position would allow work for better oversight of tax collection, which in other districts has improved tax collection as much as two percentage points.

    2. The Administration recommends the Board approve the 2020-21 bus routes and the bus/van driver listing.  [Motion; Discussion; Roll Call Vote]  

      Mrs. Ciaciulli reported above. 

      Motion, Schroeder; Second, Freireich; Approval. Roll Call Vote, yes. Motion carried 8-0.

    3. The Administration recommends the Board approve the service agreement between West York Area School District and York Suburban School District. York Suburban School District will provide special education services within the Autistic Support program at the cost of $27,319.52 for the 2020-21 school year. Any related services not included in the basic classroom costs will be billed separated following this agreement.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above. 

      Motion, Schroeder; Second, Robinson; Approval. Roll Call Vote, yes. Motion carried 8-0.

    4. Items recommended for approval on August 31:
      1. The Administration recommends the Board approve the agreement with the Giant Company to administer flu shots to York Suburban employees. 

        Mrs. Ciaciulli reported above.

        A discussion took place and this would take place on the District site.

      2. The Administration recommends the Board approve the 2020-21 service agreement with Soaring Height School to provide 1:1 paraprofessional in the amount of $120.00 per day. This is an increase of $5.00 over the prior year.

        Mrs. Ciaciulli reported above.

      3. The Administration recommends the Board approve the 2020-21 service agreement with Pyramid Healthcare, Inc., to provide special education and related services to students placed at Pyramid’s private academic school. The 2020-21 tuition rates are as follows:  Emotional support – $185.00 per day per student; Autism support services – $330.00 per day per student; 1:1 Support services – $120.00 per day per student.

        Mrs. Ciaciulli reported above.

        A discussion took place and the District has used this service when more intensive support may be needed. This cost is in the budget and it is anticipated the maximum number of students is five.

      4. Informational

        Cost of East York Elementary Doors

        Mrs. Ciaciulli reviewed a report about replacement doors at East York Elementary School and selected doors at Indian Rock Elementary School and the Middle School. The bids were rejected in the spring for this project. In order to be ready for this as a summer 2021 project, it is suggested that the project be re-bid in the fall with specifications prepared by Crabtree Rohrbaugh and Associates. It was decided to recommend this approval at the August 31 meeting.

  6. Student Board Representative Report – Carly Bowen

    Miss Bowen provided several questions that she has been receiving from students and answers were provided. The Link Crew met two days in August to prepare for the first day with ninth grade students on August 19. The Student Council has a meeting scheduled in a virtual format on August 19 at 10:00 AM. The seniors recently joined together to watch the sun rise. Mini-THON fundraising continues with flamingo flocks in yards and also juniors and seniors can pay to use chalk to decorate their parking space.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above. 

    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, position, athletics/extra-curricular, leave of absence, and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

        1. Resignation
          1. Recommend the resignation of Jennifer Bloodgood, Administrative Assistant, effective August 10, 2020.
          2. Recommend the resignation of Anne House, Learning Support Aide, effective August 11, 2020.
          3. Recommend the resignation of Krista Kruszon, Aide, effective August 14, 2020.
        2. Employment

          Recommend the transfer of Jaime Morais from Personal Care Assistant to Learning Support Aide effective August 17, 2020.

        3. Position

          Approve the elimination of a Personal Care Assistant position at Yorkshire Elementary due to a student withdraw to cyber school.

        4. Athletics/Extra-Curricular
          Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

          1. Recommend the employment of Jordan Cobb to High School Girls Assistant Soccer Coach #2 for the 2020-21 fall season at step one of the extracurricular salary schedule at a rate of $2,103.
          2. Recommend the employment of Hunter Klein to High School Boys Assistant Soccer Coach #2 for the 2020-21 fall season at step one of the extracurricular salary schedule at a rate of $2,103.
          3. Recommend the employment of Tim Weikert to High School Boys Assistant Soccer Coach #1 for the 2020-21 fall season at step two of the extracurricular salary schedule at a rate of $3,049.
        5. Leave of Absence

          Request approval of an unpaid leave of absence for Amy Slagel, Aide, from August 17, 2020, through October 23, 2020

        6. Recommend the approval of the following Volunteers, effective August 18.
          Michael Passariello Keenan Schaeffer George Touras
          Matthew Ruth Steven Schmidt  
    3. Property and Finance Committee – Mr. Sears
      The minutes of July 29 are provided.

      Mr. Sears reported above and provided a summary of the August 12 meeting. The next meeting is scheduled for September 9 at 5:00 PM.

    4. Additional Committee Reports  

      Mrs. Freireich reported the Communications Committee scheduled for August 19 was canceled. Congratulations was extended to both Steve Whiteley for being recognized as a 2020 Mini-THON Leadership Development Award Winner and Nick Staab for the PA School Public Relations Association’s Award of Merit Award Winner for his work on the April 2020 YS Pride publication. The District website has been updated to include Annual Reports for the last several years and a new section has been added for the Trojans Online Pathways (TOP) program.

  8. Legislative Update – Mr. Robinson

    Mr. Robinson reported PA School Boards Association (PSBA) distributed a Legislative Alert to encourage letters be sent to the Governor requesting limited liability protection for school districts. He encouraged others to send a letter, too. The Spring Garden Township Planning meeting is scheduled on August 20 at 6:00 PM and a Zoom link will be available one hour prior to the meeting. An invitation is being extended for a local legislative meeting for the District to meet with State Senator Dave Arnold of the 48th Senatorial District that includes a sliver of Springettsbury Township. PSBA has asked Districts to be more active in urging permanent mandate waivers and charter reform.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of August 4, is provided.

      Mrs. Freireich reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      Mrs. Freireich reported the York Learning Center will be opening in the fall.

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported students will start the new school year working remotely.

  11. York Adams Tax Bureau Report – Mrs. Ciaciulli

    Mrs. Ciaciulli reported the August Report indicates the July collections were up $5.8 million most likely due to individual payments due to the deadline extension of July 15. The YS revenue was up $117,000 from last August reporting.

  12. York County School of Technology Report – Mrs. Schroeder

    Mrs. Schroeder reported students will return in two cohorts starting on August 31.

  13. Additional Information  
  14. Upcoming Events

    Mr. Posenau reported above. 

  15. Recognition of Visitors  

    Mr. Posenau thanked everyone for attending the meeting.

  16. Board Meeting Schedule 

    Mr. Posenau reported above.

  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    There was no additional comments.

  18. Adjournment  

    The meeting was adjourned at 8:50 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video