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Friday, February 26, 2021 - Today is Cycle Day F

Minutes 2020-11-02

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
NOVEMBER 2, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on November 16, 2020)
Official action did occur during this meeting for items marked by (*).

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steve Sullivan, Michael Thoman, Carly Bowen (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reviewed above. 

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of October 19, 2020.  [Approval as submitted/corrected]

      The Minutes were approved as submitted. 

  2. Board President’s Report – Mr. Posenau
  3. Superintendent’s Report – Dr. Williams
    1. Dr. Scott Krauser, Assistant Superintendent, provided the Superintendent’s Report in the absence of Dr. Williams.
    2. The PA Department of Health and PA Department of Education scheduled an informative phone call this morning with the Superintendents of Dauphin and York Counties with a COVID-19 update. Twenty-six counties in PA have now moved to the substantial category for COVID-19 community transmission, including Dauphin and York Counties, based on the  incident rate per 100,000 residents and/or the percentage of positive cases over the last seven days. PDE did not make any recommendations at this time. Monitoring will continue for 14 days and if the substantial category continues, school districts will be asked to access their community spread and review their modalities of learning. Dr. Williams said that at this time, YS will continue with the hybrid learning model.
    3. Comprehensive Plan – Triannual Update #1

      Dr. Krauser reviewed above. A discussion continued about common measures if the State will not be making a recommendation for assessment testing. Dr. Krauser shared the assessments that are in place for elementary and secondary students.

    4. Discussion item recommended for approval on November 16, 2020:
      Motion to retire Policy 248 Unlawful Harassment and Policy 348 Unlawful Harassment as harassment is now covered in Policy 103 Discrimination/Title IX Sexual Harassment Affecting Students and Policy 104 Discrimination/Title IX Sexual Harassment Affecting Staff because it is a form of discrimination. 

      Dr. Krauser reviewed above. 

    5. Reports from Administrators

      Dr. Adams, High School Assistant Principal, reported the Link Crew is participating in a leadership course that will benefit all involved. Thanks were extended to the Board for their support of this important program. Freshmen are starting their research writing projects with a career focus. Two High School teachers recently welcomed their first child into their families and both were daughters. A thank you was extended for the support of the extracurricular and athletic programs and with strict guidelines, the students experienced some normalcy this fall.

      Dr. Stoltz, Yorkshire Elementary Principal, shared ways literacy and reading have been promoted with a virtual bedtime story hour that included author Jeremy Uhrich, students writing a story, the Eagle Scout project Lending Library, providing family reading resources to parents, and the upcoming virtual Scholastic Book Fair.

  4. Business Office Report – Mrs. Ciaciulli
    1. (*) The Property and Finance Committee recommends the Board authorize the Director of Finance and Operations to advertise and solicit proposals for Child Care Provider to provide Before and After School and Preschool Programs.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    2. Discussion items recommended for approval on November 16, 2020:
      1. The Administration recommends the Board adopt the Resolution Certifying the Tax Rate for the 2021-2022 budget will not have a tax increase that exceeds the index of 3.6%.

        Mrs. Ciaciulli reviewed above. A discussion will continue at the November 11 Property and Finance Committee meeting.

      2. The Administration recommends the Board authorize the business office to participate in the Lincoln Intermediate Unit Purchasing Consortium for the 2021-2022 general, classroom, custodial, art, and copy paper bids.

        Mrs. Ciaciulli reviewed above. This is an annual process and is part of budget development.

      3. The Administration recommends the Board approve adding the following high school student activity accounts:
        1. Technology Student Association
        2. Greenhouse Club

          Mrs. Ciaciulli reviewed above. 

      4. The Administration recommends the Board approve the closure of the Student Against Destructive Decisions and Ski Club student activity accounts and transfer the remaining funds to the High School Student Council account.

        Mrs. Ciaciulli reviewed above. 

      5. The Administration recommends the Board approve the MTI Production Contract with Music Theatre International for the production of Singin’ In The Rain to be performed on March 5 and 6, 2021. The total cost is $2,135.

        Mrs. Ciaciulli reviewed above. 

      6. The Administration recommends the Board approve the Master Service Agreement with Sourcewell Technology for Spring Math software for the 2021-2022 school year in the amount of $8,400.

        Mrs. Ciaciulli reviewed above. This program is currently utilized and Dr. Ketterman found a way to save $2.00 per student if we lock into the program this month for next school year.

      7. The Administration recommends Board approval of the Memorandum of Understanding with Allegheny Intermediate Unit for telephone voice interpretation services with TransPerfect Remote Interpreting for an annual fee of $120. Actual usage costs are at a rate not to exceed $.90 per minute for all languages.

        Mrs. Ciaciulli reviewed above and reported there is no increase. A discussion continued and the Administration will research and provide the usage for this type of service.

    3. Informational 
      COVID Expenses

      Mrs. Ciaciulli reviewed information. 

  5. Student Board Representative Report – Carly Bowen

    Miss Bowen reported on behalf of all student-athletes, a thank you to the Board for having a Health and Safety Plan in place to allow the fall athletic season to be successful without having an entire team to be in quarantine. A mini-Thon fundraiser of a Drive-in Movie was successful and preparations are taking place for the No Shave November fundraiser. The Trojan Theatre had successful live stream shows last weekend. TOP students that were transitioning to the hybrid learning mode began their second marking period last week returning to school.

  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above. 

    2. Communications Committee Report – Mrs. Freireich
      The February 19 minutes are provided.

      Mrs. Freireich reported above and provided a summary of the October 21 meeting.

    3. Personnel Committee Report – Mr. Robinson
      1. The minutes of August 19 are provided.

        Mr. Robinson reported above. 

      2. (*) Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, and extracurricular. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Mrs. Freireich asked for Item b. ii. be considered separately.

        Motion, Robinson, Second Schroeder; Approval of Items a., b. i., b. iii., and c. Roll Call Vote, all present, yes. Motion carried 9-0.

        Motion Robinson, Second, Schroeder; Approval of Item b. ii.

        Mrs. Freireich commented her negative vote has to do with establishing the new position, Assistant Business Manager, in next year’s budget and nothing to do with the candidate being recommended for the position. 

        Roll Call Vote, all present, yes, except Freireich, no. Motion carried 8-1.

        1. Resignation
          1. Recommend approval of the resignation for Dianne Hannak, School Nurse, effective December 31, 2020.
          2. Recommend approval of the resignation for Lindsay Kollar, full time paraprofessional, effective December 18, 2020.
          3. Recommend approval of the resignation for Denise Latrechiano, part time paraprofessional, effective November 2, 2020.
          4. Recommend approval of the resignation for Megan Sheely, full time paraprofessional, effective November 6, 2020.
        2. Employment
          1. Recommend the employment of Susan Casey, Substitute Administrative Assistant/Aide, at the hourly rate of $9.90, effective October 1, 2020.
          2. Recommend the employment of Nicole Fry, Assistant Business Manager, in accordance with the Act 93 contract at a rate of $86,000, effective December 7, 2020, pending receipt and acceptance of all required paperwork.
          3. Recommend the employment of the following STS Guest Teachers:
            Abayomi H. Adeyemi Kaitlyn P. Hopple Tracy L. Shue
            Kerri K. Bacha Anne M. House Kimberly E. Stambaugh
            Dania L. Beard Susan G. Huth Patricia Stanford
            Tracy L. Bedell-Hoke Alan D. Kling Barbara L. Steiber
            Betsy A. Coldiron David C. Lawson Judy C. Stewart
            James A. Dodson Daniel Minnucci Emily Tierney
            Nacole M. Gaines Hillary Nelson Jaylin Vega
            Lauren S. Henning Debra A. Nicholas Dhaval V. Vyas
            Kaitlyn Hicks Michael S. Shelton  
        3. Extracurricular 
          Please note that if the activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

          1. Recommend the approval of the corrected salaries:
            1. Amy Intrieri, Middle School Concert, $695.70
            2. Neil Gutekunst, High School Puzzle Partners (1/2), $1,117.50
            3. Jennifer Martin, High School Puzzle Partners (1/2), $1,117.50
          2. Recommend the approval of Korbin Shearer, National Honor Society Advisor, Tier 5, Step 3, $1,404.
    4. Property and Finance Committee Report – Mr. Sears
      The September 9 minutes are provided.

      Mr. Sears reported above, provided a summary of the October 22 meeting, and announced the next meeting is scheduled on November 11.

    5. Additional Committee Reports  

      Mr. Robinson announced the Nominations Committee meeting will be scheduled immediately prior to the December 7 Reorganizational meeting and Planning Committee meeting.

  7. Legislative Update – Mr. Robinson

    Mr. Robinson reported things are rather quiet in Harrisburg at this time until after the election. Cyber charter reform activity is anticipated to pick up after the election.

  8. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich

    No report

  9. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of October 27 is provided. 

    Mrs. Freireich reported above and reported attendance is holding well. Eight students are ready for the December Graduation, one from YS. 

  10. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report

  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of October 22 is provided. 

    Mrs. Schroeder reported above. 

  12. Recognition of Visitors  

    Mr. Posenau thanked the visitors for attending the meeting and encouraged everyone to vote.

  13. Board Meeting Schedule 

    Mr. Posenau reported above. 

  14. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There were no additional community comments.

    A question was raised about pool repairs and the winter swimming season. Dr. Adams reported Mr. Marshall and Coach Guyer continue their work to provide an opportunity for swimmers in their upcoming season.

  15. Adjournment  

    The meeting was adjourned at 7:57 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video