YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 22, 2021 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on March 8, 2021)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag 

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call 

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman

      Member not present – Carly Bowen (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above.

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of February 8, 2021.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    Approval of Financial Reports as of January 31, 2021 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activities Fund Revenue Report
    7. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
  4. Superintendent’s Report – Dr. Williams
    State of the District Report

    Dr. Williams reviewed above and answered questions from Board members throughout the presentation.

  5. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends the Board approve the Bus/Van Drivers for Reliance Transportation as follows:
      1. Pamela Duncan
      2. Auriel Keppler
        [Motion; Discussion; Roll Call Vote]

        Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    2. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 11. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

      A request was made to group the following items into two separate motions – Items #1 through 7 and Items #8 through 11.

      1. The Administration recommends the Board accept the June 30, 2020 local audit as presented at the Property and Finance Committee on Monday, February 1, 2021.
      2. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2021-22 General Operating Budget. This budget represents a $10,127.13 decrease to the District from the 2020-21 budget contribution of $15,722.77.
      3. The Administration recommends Board approval of the proposed York Adams Academy 2021-22 General Operation Budget. The budget will increase in expenditures by $24,819 compared to 2020-21 and includes a 3% increase for salaries. Our membership fee per seat will increase by $150 for 2021-22. The District’s projected cost is $64,500 to $66,750 for 12 to 15 seats.
      4. The Administration recommends the Board approve Change Order #5 for Silvertip for reinstalling the existing heat trace up through the curb adapter into the replacement units. The change order results in an add totaling $3,393.04.
      5. The Administration recommends the Board approve Change Order #6 for Silvertip upgrading the drive for pump P-11 to a Variable Frequency Drive (VFD). The drive for Pump P-11 was designed as a motor starter but after further coordination with Johnson Controls it was determined that the upgrade was needed. The change order results in an add of $ 1,050.09.
      6. The Administration recommends the Board approve Change Order #3 for Lauer Construction for the installation of replacement units of the variable frequency drives. The change order results in an add of $8,874.50.
      7. The Administration recommends the Board approve Change Order #3 for Lauer Construction for construction schedule extension. The change order results in an add of $3,350.00.

        Motion, Sullivan; Second, Sears; Approval of Items #1 through #7. Roll Call Vote, all present, yes. Motion carried 9-0.

      8. The Administration recommends the Board award the general contract to East Coast Contracting in the amount of $318,400 for the East York Elementary School Security & Doors/Select Doors at Indian Rock Elementary School, and Middle School project to be funded of the General Obligation Bond series of 2019.
      9. The Administration recommends the Board award the electrical contract to Lauer Construction Services in the amount of $195,779 or the East York Elementary School Security & Doors/Select Doors at Indian Rock Elementary School, and Middle School project to be funded of the General Obligation Bond series of 2019.
      10. Motion to approve the alternate bids to cover the cost for additional doors at East York Elementary School as follows:
        1. East Coat Contracting (GC) – $ 48,000, increasing the general contract amount to $366,400
        2. Lauer Construction Services (EC) – $ 2,459, increasing the electrical contract amount to $198,238
      11. The Administration recommends the construction cost related to soft costs of $33,430 to cover the cost of regulatory agency reviews/permits and construction contingency to be funded of the General Obligation Bond series of 2019.

        A discussion took place about Items #8 through 11 and included the timing of the project with potential grade realignment changes in buildings, the condition of the doors that include some security concerns, and allowing enough time to order doors for installation prior to the start of next school year. Mrs. Ciaciulli stated an option exists for the bids to be approved this evening with descoping the project with only the doors that are deemed an immediate need for replacement.

        Motion, Schroeder, Second, Freireich; Approval of Items #8 through #11. Roll Call Vote, all present, yes, except Thoman, no. Motion carried 8-1.

        Motion, Schroeder, Second, Robinson; Authorize the Administration to work with Crabtree Rohrbaugh and Associates to descope the door project with only the doors that are deemed an immediate need for replacement.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

        Information about the descoped project will be presented by the Administration at the March 8 Planning Committee meeting.

    3. Informational
      1. Food Service Department Report
        1. Monthly Dining Review Report 
        2. Sales Report 

          Mrs. Ciaciulli reported above. 

      2. 2020-21 YTD Budget Report

        Mrs. Ciaciulli reviewed above.

      3. COVID Expenses Update 

        Mrs. Ciaciulli reviewed above. 

      4. 2021-22 Budget Update 

        Mrs. Ciaciulli reviewed above. A discussion took place. The highlights were as follows.

        2021-22 budget preparation going forward with none of the Governor’s proposed budget funding

        Use of Fund Balance

        Tax increase

        Maintain academic excellence

        Charter and Cyber Charter School extravagant tuition costs to the District and the achievement gap that exists

        The absence of a fair funding formula for education in Pennsylvania

        Because of the low rate of state funding for YS, taxpayers are responsible for 77% of the revenue for the District.

  6. Student Board Representative Report – Carly Bowen

    Miss Bowen was unable to attend this evening’s meeting due to her participation in a Swim Meet. Dr. Krauser announced that the YS Girls won the swim meet this evening 88-81.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above.

    2. Academic Standards and Curriculum Committee Report – Mr. Scalet
      The November 18 minutes are provided. 

      Mr. Scalet reported above and provided a summary of the February 16 meeting. Grade level realignment was discussed, understanding a long-term realignment for facilities will be forthcoming with further discussions and data. The next committee meeting is scheduled for April 19 at 5:00 PM.

    3. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: [You have before you the Personnel Report which includes 2020-21 substitute rates, employment, extracurricular positions, and leave. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

        1. 2020-21 Substitute Rates
          The Administration recommends the Board approve the following substitute rates for the 2020-21 school year:

          1. Custodian – $14.00
          2. Aide/Paraprofessional – $10.00
          3. Administrative Assistant – $13.00
        2. Employment
          1. Recommend the employment transfer of Katie Glatfelter-Watts, 5-hour aide at East York Elementary to a 7-hour paraprofessional, effective November 12, 2020. There is no change in the hourly rate.
          2. Recommend the employment of Debbie Richard, as a Substitute Administrative Assistant/Aide effective for the 2020-21 school year at the hourly rate of $ 13.00.
          3. Recommend the employment of the following STS Guest Teachers.
            1. Ronald Crone
            2. Katherine Georgakopulos
            3. Claudia Gonzalez
            4. Auriel Keppler
            5. Christopher King
            6. Laura Klinedinst
            7. Grace Kocman
            8. Kevin Moran
            9. Sydney Nash
        3. Extracurricular
          Please note that if the activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

          1. Recommend the approval of Craig Cunningham, High School Musical Set Design and Construction, at the supplemental rate of $1,564 which represents Tier 4, Step 2 of the Extracurricular Salary Schedule for the 2020-21 school year.
          2. Recommend the approval of Zane Ruth, Fall Percussion/Drumline, at the supplemental rate of $1,355 which represents Tier 4, Step 1 of the Extracurricular Salary Schedule for the 2020-21 school year.
        4. Leave
          The Administration recommends the Board approve the FMLA for Shannon Patterson, Administrative Assistant, effective March 4, 2021 for approximately 4-6 weeks.
      2. The Board negotiating team recommends approval of the proposed Memorandum of Understanding between the Board of School Directors of the York Suburban School District and the York Suburban Education Association. The proposed Memorandum of Understanding is for a one-year extension which includes a salary increase as well as concessions in healthcare benefits as outlined below:
        1. One-year contract extension effective July 1, 2021 through June 30, 2022
        2. Salary increase of 2% inclusive of step
        3. Employer contribution to the employee’s health saving account of 85% of $1,500 deductible for single coverage or $3,000 for family coverage
        4. Employee contribution remains at 10% of the total cost of the medical and dental insurance cost
        5. Spousal optional coverage remains at $150 per month premium cost
          [Motion; Discussion; Roll Call Vote] 

          Motion, Schroeder, Second, Sullivan; Approval.

          A discussion took place. The highlights were as follows.

          The HSA contribution from the District is reduced to 85% from 100%.

          The staff does a fabulous and superlative job and is compensated well.

          The District continues to be in a challenging financial situation and this type of increase is not sustainable.

          The proposal is for one year only.

          Ongoing conversations with the entire YS community are encouraged as changes will be needed.

          Roll Call Vote, Scalet, yes; Robinson, yes; Thoman, no; Posenau, no; Sanders, no; Sullivan, yes; Schroeder, yes; Sears, no; Freireich, yes. Motion carried 5-4.

    4. Policy Review Committee Report – Mr. Thoman
      The following policies were discussed at the January 25 committee meeting and recommended out of committee for First Read by the Board at the February 8 and 22 meetings, Second Read at the March 8 meeting, and anticipated adoption at the March 22 meeting.

      1. 113.1 – Discipline of Students with Disabilities
      2. 113.2 – Behavior Support
      3. 113.4 – Confidentiality of Special Education Student Information
      4. 122 – Extracurricular Activities
      5. 123 – Interscholastic Athletics
      6. 123.2 – Sudden Cardiac Arrest
      7. 314 – Physical Examination
      8. 317.1 – Educator Misconduct
      9. 323 – Tobacco
      10. 333 – Professional Development
      11. 334 – Sick Leave
      12. 340 – Responsibility for Student Welfare
      13. 705 – Safety
      14. 805 – Emergency Preparedness
      15. 805.1 – Relations with Law Enforcement Agencies
      16. 824 – Maintaining Professional Adult/Student Boundaries
      17. 904 – Public Attendance at District-Sponsored Events

        Mr. Thoman reported above.

    5. Additional Committee Reports
  8. Legislative Update – Mr. Robinson

    Following along the line of discussion this evening about cyber charter funding, encouragement was provided to fellow Board members to attend the virtual Advocacy Day on March 22 to continue the discussion about the lack of cyber charter schools not being regularly audited, the way special education needs are accessed, and the tuition rates being a scam. We need to keep bringing this information to the legislators.

  9. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich

    No report

  10. York Adams Academy Report – Mrs. Freireich

    A thank you was extended for the continued support of YAA by approving next year’s proposed budget.

  11. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report

  12. York County School of Technology Report – Mrs. Schroeder

    No report

  13. Additional Information  
    Activities Report 

    Mr. Posenau reported above. 

  14. Upcoming Events

    Mr. Posenau reported above. 

  15. Recognition of Visitors 

    Mr. Posenau thanked everyone for attending the meeting and providing all the comments.

  16. Board Meeting Schedule 

    Mr. Posenau reported above. 

  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    There were no additional public comments.

    Community members were reminded and encouraged if interested in pursuing running to be a school director, to review the process. The last day to file paperwork is March 9. If a community member has any questions, please contact one of the current Board members for additional information.

    A request was shared that plenty of time is arranged during the upcoming public meetings for all the comments from the community.

    An observation was shared from the multiple public comments shared this evening that there are several areas of concern expressed. As the conversation and discussions continue, it is encouraged to include answers to the questions expressed in upcoming presentations.

  18. Adjournment  

    The meeting was adjourned at 10:00 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

 

Link to meeting video