Agenda 2021-03-22

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 22, 2021 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format will be utilized.

An Executive Session is scheduled at 6:40 PM, prior to the meeting.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of  March 8, 2021.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of February 28, 2021 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activities Fund Revenue Report
    7. Student Activities Fund Expenditure Report
    8. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. The Administration recommends the return to four days of in-person instruction for grades 6-8 beginning Monday, March 29, 2021 with Wednesdays remaining virtual days.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the return to four days of in-person instruction for grades 9-12 beginning Tuesday, April 6, 2021 with Wednesdays remaining virtual days.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends the return to five days of in-person instruction for grades K-5, beginning Tuesday, April 6, 2021.  [Motion; Discussion; Roll Call Vote]
    5. Reports from Administrators
      1. Dr. Stoltz, Yorkshire Elementary Principal
      2. Ms. Bedell, Middle School Assistant Principal
  5. Business Office Report – Mrs. Ciaciulli
    1. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 3. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
      1. The Administration recommends the Board approve the renewal contract with Tomlinson Bomberger for fertilizer, weed, and lawn treatments District-wide for a total of $12,454, an increase of $70.00 over the 2020 contract year.
      2. The Administration recommends the Board approve the agreement with The Meadows Psychiatric Center to provide educational services at a rate of $67 per day for the 2021-22 and the 2022-23 school year.
      3. The Administration recommends the Board authorize the Business Office to advertise and solicit proposals for banking services.
    2. The Administration recommends the Board approve of the contract with ePlus Technologies in the amount of $14,814.11 to purchase network equipment. This purchase is eligible for Erate Category 2 Funding. Revenue of $8,888.47 will be realized on 21-22 yielding a net cost of $5,925.64.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the Board approve the agreement with Wellspan Family Medicine-Plymouth Road Medical Group with Drs. Wilson and Seydel, as our primary physicians for consultation, supervision of protocols, and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $15 per student. There is no change in pricing from the current school year.  [Motion; Discussion; Roll Call Vote]
    4. On March 8, 2021, the Board received from Crabtree Rohrbaugh and Associates the Door Project Descope Options for the bids approved on February 22, 2021 for the Door Replacement Project. The Administration recommends the Board approve one of the following options:
      1. Motion to authorize the Business Office to proceed with the Door Project as approved at the February 22, 2021 meeting at the cost estimate of $574,365 to be funded by the Capital Project Fund. This project includes East York Elementary, Indian Rock Elementary, and the Middle School.
      2. Motion to authorize the Business Office to reduce the door replacement project at East York Elementary to the original building and selected exterior door. This reduction results in a cost savings of approximately $28,622.
      3. Motion to authorize the Business Office to reduce the door replacement project to exclude Indian Rock Elementary and the Middle School resulting in cost savings of $139,923.00
      4. Motion to rescind the February 22, 2021 approval of the bid awards and postpone the Door Replacement Project.
        [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends the Board approve the service agreement with Allegheny Intermediate Unit, operator of PA Educator.net effective March 18, 2021, through June 30, 2021, for a total fee of $3,365.00.  [Motion; Discussion; Roll Call Vote]
    6. Informational
      1. Food Service Department Report
        1. Monthly Dining Review Report 
        2. Sales Report 
      2. 2020-21 Budget YTD Review 
      3. 2021-22 Budget Update 
  6. Student Board Representative Report – Carly Bowen
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: [You have before you the Personnel Report which includes employment, resignation/retirement, extracurricular, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Employment
          1. Recommend the approval of Kara Valore, Elementary Emotional Support Teacher, to replace Jessica Barley who is being reassigned effective August 13, 2021. The annual salary is $59,175 which represents Bachelors Step 1 of the YSEA Collective Bargaining Agreement.
          2. Recommend the employment of the following STS Guest Teachers:
            1. Betsy Coldiron
            2. Nicole Conrad
            3. Haley Klunk
            4. Erin McAndrews
            5. Thomas Morrison
            6. Emily Pupo
            7. Travis Speelman
        2. Resignation/Retirement
          1. Recommendation to accept the retirement of Linda Hamm, Paraprofessional, effective March 14, 2021. Ms. Hamm is retiring after having served 15 years with York Suburban School District.
          2. Recommendation to accept the retirement of Sandra Feehley, Director of Human Resources, effective May 18, 2021. Ms. Feehley is retiring after having served 17 years in education, 3 years with York Suburban School District.
        3. Extracurricular
          Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

          1. Recommend the reappointments of Spring Coaches for 2020-21 school year:

            Sport Coach Position  Tier Step Pay
            HS – Lacrosse (Girls) Laura Meerbach* Head Coach 2 4 $6,990.00
            HS – Lacrosse (Girls) Alexandra Bologa Asst. Coach #1 3 4 $4,355.00
            HS – Lacrosse (Girls) Robert Seufert Asst. Coach #2 (1/2) 4 4 $1,819.00
            HS – Lacrosse (Boys) Foster Hoyt Asst. Coach #1 3 4 $4,355.00
            HS – Softball Larry Dalton Head Coach 2 4 $6,053.00
            HS – Softball Nate Neuman Assistant #1 3 3 $3,701.00
            HS – Softball Mike Bond Assistant #2 3 3 $3,701.00
            HS – Baseball Rich Petersen Head Coach 2 4 $6,053.00
            HS – Baseball Ed Michalak Assistant #1 3 2 $3,701.00
            HS – Baseball Ryan Bologa Assistant #2 3 2 $3,701.00
            HS – Tennis (Boys) Jared Howat Head Coach 3 3 $3,701.00
            HS – Track and Field Dan VanHouwe Head Coach 1 4 $7,804.00
            HS – Track and Field Lori Stambaugh Assistant #1 2 4 $6,053.00
            HS – Track and Field Cristina Fiorentino Assistant #3 3 4 $4,355.00
            MS – Track and Field Michael Jackson* Head Coach – MS 3 4 $5,139.00
            MS – Track and Field Anastasia Evans Asst Coach – MS 4 4 $3,506.00
            MS – Track and Field Eric Arnold Intramural Track Coach   N/A $1,500.00
            HS – Volleyball (Boys) Oliver Good Head Coach 2 4 $6,053.00
            HS – Volleyball (Boys) Amanda Shouck Asst. Coach 3 4 $4,355.00
            MS – Volleyball (Girls) Sonia Guyer Head Coach – MS 4 4 $3,506.00
            MS – Volleyball (Girls) Gina Neiderer* Asst. Coach 5 4 $2,843.00
            MS – Soccer (Girls) Tom Shugars Head Coach 4 4 $3,506.00
            MS – Soccer (Boys) Soji Otuyelu Head Coach 4 4 $3,506.00
            Total Salary         $100,256.00

            *Serving in role prior to 2015-2016

          2. Recommend the approval of Joshua Fry to the position of High School Head Football Coach at $6,634 which represents Tier 1 Step 3  of the extracurricular salary schedule.
        4. Leave of Absence
          1. Recommend the approval of the FMLA request for Tom Guerin, Teacher, effective March 23, 2021, for approximately 4-6 weeks.
          2. Recommend the approval of the FMLA request for Kathryn Stahlnecker, Teacher, effective on or about March 22, 2021, through the end of the school year.
      2. The Administration recommends the Board rescind the March 8, 2021 approval of the implementation of the District-operated Autistic Support Program at the High School, effective August 2021, and the notification of the LIU regarding the District’s intention for transfer of entity. This program will remain at the Lincoln Intermediate Unit.  [Motion; Discussion; Roll Call Vote]
      3. The Administration recommends the Board approve the elimination of the following positions effective in the 2021-22 school year:
        1. Executive Administrative Assistant to the Superintendent
        2. Director of Human Resources
        3. 2 Elementary Physical Education Teachers
        4. 1 Elementary Librarian
          [Motion; Discussion; Roll Call Vote]
      4. The Administration recommends the Board approve the creation and job descriptions (where applicable) of the following positions effective in the 2021-22 school year:
          1. Coordinator of Communications and Administrative Services
          2. Assistant Director of Pupil Personnel
          3. 4 Part-time five-hour Library Paraprofessionals
            [Motion; Discussion; Roll Call Vote]
      5. The Administration recommends the Board approve the elimination of the Administrative Assistant for Operations position. This position will be combined with the Coordinator of Child Accounting/Transportation effective in the 2021-22 school year.  [Motion; Discussion; Roll Call Vote]
      6. The Personnel Committee recommends to the Board the approval and implementation of clinical advantage, low clinical value, and a Voluntary Smart 90 Maintenance Program to the prescription plan effective July 1, 2021.  [Motion; Discussion; Roll Call Vote]
    3. Policy Review Committee Report – Mr. Thoman
      The following policy revisions were discussed in committee, the first and second read have occurred, and are now ready for adoption at this meeting.

      1. 113.1 – Discipline of Students with Disabilities
      2. 113.2 – Behavior Support
      3. 113.4 – Confidentiality of Special Education Student Information
      4. 122 – Extracurricular Activities
      5. 123 – Interscholastic Athletics
      6. 123.2 – Sudden Cardiac Arrest
      7. 314 – Physical Examination
      8. 317.1 – Educator Misconduct
      9. 323 – Tobacco
      10. 333 – Professional Development
      11. 334 – Sick Leave
      12. 340 – Responsibility for Student Welfare
      13. 705 – Safety (minor new revision)
      14. 805 – Emergency Preparedness
      15. 805.1 – Relations with Law Enforcement Agencies
      16. 824 – Maintaining Professional Adult/Student Boundaries
      17. 904 – Public Attendance at District-Sponsored Events
        [Motion; Discussion; Roll Call Vote]
    4. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
  13. Additional Information  
    Activities Report 
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule 
  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    Public Comments that were shared.

  18. Adjournment  
Posted in SB-Agenda