Minutes 2021-03-22

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 22, 2021 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format will be utilized.

An Executive Session was held at 6:40 PM, prior to the meeting.

M I N U T E S
(approved on April 12, 2021)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet (connectivity issue occurred at 9:30 PM and Mr. Scalet was not in attendance for the remainder of the meeting), Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, and Carly Bowen (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public Comment that was shared.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of March 8, 2021. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Approval of Financial Reports as of February 28, 2021 [File for audit]
Board President’s Report – Mr. Posenau
The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. Superintendent’s Report
  Dr. Williams reviewed above. A discussion continued about vaccinations being available to all teachers and staff that were interested in getting one.
2. The Administration recommends the return to four days of in-person instruction for grades 6-8 beginning Monday, March 29, 2021 with Wednesdays remaining virtual days. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Sears; Approval. A discussion took place about physical distancing in common areas like the cafeteria and the possibility of an increase in quarantines.
  
  Roll Call Vote, Freireich, no; Thoman, yes; Schroeder, yes; Posenau, yes; Sears, no; Scalet, no; Sanders, yes; Sullivan, no; Robinson, yes. Motion carried 5-4.
3. The Administration recommends the return to four days of in-person instruction for grades 9-12 beginning Tuesday, April 6, 2021 with Wednesdays remaining virtual days. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Thoman; Approval. A discussion took place about physical distancing, extracurricular activities, and the consideration of public comment.
  
  Roll Call Vote, Sullivan, no; Thoman, yes; Sears, no; Robinson, yes; Freireich, no; Sanders, yes, Posenau, no; Scalet, no; Schroeder, no. Motion failed 3-6.
4. The Administration recommends the return to five days of in-person instruction for grades K-5, beginning Tuesday, April 6, 2021. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. A discussion took place about transportation costs and the elimination of the Wednesday virtual day.
  
  Roll Call Vote, Sears, yes; Schroeder, yes; Freireich, yes; Sanders, yes; Sullivan, yes; Robinson, yes; Thoman, yes; Posenau, yes; Scalet, no. Motion carried 8-1.
5. Reports from Administrators
  1. Dr. Stoltz, Yorkshire Elementary Principal
    Dr. Stoltz shared about Two Schools One Book with Yorkshire Elementary and East York Elementary students reading a book. A community engagement activity with the Springettsbury Township Police Department will provide an opportunity for second grade students to design a wrap for police cars that will be revealed at the National Night Out on August 4. Dr. Stoltz reminded everyone that kindergarten registration is taking place for next year.
  2. Ms. Bedell, Middle School Assistant Principal
    Ms. Bedell reported that the middle school was just informed of the following news from the York County Science and Engineering Fair. The Junior Division Reserve Grand Champion is Jackson Miller, son of Andrew and Tammy Miller, and the Junior Division Grand Champion is Austin Fry, son of Randy and Rachel Fry. Highlights were shared about Math Counts Competition, Writers’ Eye Competition, Growing Together where autistic students and Mr. Moore are cleaning up a courtyard and growing plants and herbs, YSMS PSO honoring teachers on St. Patrick’s Day, the teachers working very hard on Professional Development Day, this year’s Student Teachers, Social Emotional Learning Days on March 25 and 26, and Crazy Socks Competition.
6. Dr. Williams shared that 244 faculty and staff were vaccinated during the two waves that were held at the Lincoln Intermediate Unit (LIU) over an eight day period. There are other faculty and staff members that acquired their individual vaccine through various community programs.
Business Office Report – Mrs. Ciaciulli
1. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 3. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
  Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  1. The Administration recommends the Board approve the renewal contract with Tomlinson Bomberger for fertilizer, weed, and lawn treatments District-wide for a total of $12,454, an increase of $70.00 over the 2020 contract year.
  2. The Administration recommends the Board approve the agreement with The Meadows Psychiatric Center to provide educational services at a rate of $67 per day for the 2021-22 and the 2022-23 school year.
  3. The Administration recommends the Board authorize the Business Office to advertise and solicit proposals for banking services.
2. The Administration recommends the Board approve of the contract with ePlus Technologies in the amount of $14,814.11 to purchase network equipment. This purchase is eligible for Erate Category 2 Funding. Revenue of $8,888.47 will be realized on 21-22 yielding a net cost of $5,925.64. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends the Board approve the agreement with Wellspan Family Medicine-Plymouth Road Medical Group with Drs. Wilson and Seydel, as our primary physicians for consultation, supervision of protocols, and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $15 per student. There is no change in pricing from the current school year. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. A discussion continued about 65-70 students utilize this service.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. On March 8, 2021, the Board received from Crabtree Rohrbaugh and Associates the Door Project Descope Options for the bids approved on February 22, 2021 for the Door Replacement Project. The Administration recommends the Board approve one of the following options:
  1. Motion to authorize the Business Office to proceed with the Door Project as approved at the February 22, 2021 meeting at the cost estimate of $574,365 to be funded by the Capital Project Fund. This project includes East York Elementary, Indian Rock Elementary, and the Middle School.
  2. Motion to authorize the Business Office to reduce the door replacement project at East York Elementary to the original building and selected exterior door. This reduction results in a cost savings of approximately $28,622.
  3. Motion to authorize the Business Office to reduce the door replacement project to exclude Indian Rock Elementary and the Middle School resulting in cost savings of $139,923.00
  4. Motion to rescind the February 22, 2021 approval of the bid awards and postpone the Door Replacement Project.
    [Motion; Discussion; Roll Call Vote]
    
    A discussion took place about the Door Project Descope Options for the bids approved on February 22, 2021 for the Door Replacement Project. Several highlights are provided below.
    
    Concerns were expressed with lead time being 10 to 12 weeks and not having the project completed by the start of next school year. Jockeying change orders for work on evenings and weekends may be necessary.
    
    Concern with how contractors may respond with a bid project canceled twice. A solution could be grouping with other projects in the future.
    
    Immediate concerns for individual doors would be addressed as needed.
    
    Motion, Thoman, Second, Scalet; Approval of Option 4. Roll Call Vote, all present, yes, except Sears, Freireich, no. Motion carried 7-2.
5. The Administration recommends the Board approve the service agreement with Allegheny Intermediate Unit, operator of PA Educator.net effective March 18, 2021, through June 30, 2021, for a total fee of $3,365.00. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval. A discussion took place that this includes a total of 15 months, including the 2021-22 school year and the service includes resources and recruitment efforts for teachers. Roll Call Vote, all present, yes. Motion carried 9-0.
6. Informational
  1. Food Service Department Report
    1. Monthly Dining Review Report
    2. Sales Report
      Mrs. Ciaciulli reviewed above. The USDA COVID-19 Child Nutrition Free Meal Waiver is approved through June 30, 2021.
  2. 2020-21 Budget YTD Review
    Mrs. Ciaciulli reviewed above.
  3. 2021-22 Budget Update
    Mrs. Ciaciulli reviewed above and answered questions by Board members.
Mr. Scalet experienced connectivity issues and was not in attendance for the remainder of the meeting.
Student Board Representative Report – Carly Bowen
Miss Bowen reported course selection forms were due today. A thank you was extended to the Board from the students for listening to their comments provided for this meeting.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.

Personnel Committee Report – Mr. Robinson

Consent Agenda: [You have before you the Personnel Report which includes employment, resignation/retirement, extracurricular, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Employment
1. Recommend the approval of Kara Valore, Elementary Emotional Support Teacher, to replace Jessica Barley who is being reassigned effective August 13, 2021. The annual salary is $59,175 which represents Bachelors Step 1 of the YSEA Collective Bargaining Agreement.
2. Recommend the employment of the following STS Guest Teachers:
  1. Betsy Coldiron
  2. Nicole Conrad
  3. Haley Klunk
  4. Erin McAndrews
  5. Thomas Morrison
  6. Emily Pupo
  7. Travis Speelman
Resignation/Retirement
1. Recommendation to accept the retirement of Linda Hamm, Paraprofessional, effective March 14, 2021. Ms. Hamm is retiring after having served 15 years with York Suburban School District.
2. Recommendation to accept the retirement of Sandra Feehley, Director of Human Resources, effective May 18, 2021. Ms. Feehley is retiring after having served 17 years in education, 3 years with York Suburban School District.

Extracurricular
Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

Recommend the reappointments of Spring Coaches for 2020-21 school year:

Sport	Coach	Position	Tier	Step	Pay
HS – Lacrosse (Girls)	Laura Meerbach*	Head Coach	2	4	$6,990.00
HS – Lacrosse (Girls)	Alexandra Bologa	Asst. Coach #1	3	4	$4,355.00
HS – Lacrosse (Girls)	Robert Seufert	Asst. Coach #2 (1/2)	4	4	$1,819.00
HS – Lacrosse (Boys)	Foster Hoyt	Asst. Coach #1	3	4	$4,355.00
HS – Softball	Larry Dalton	Head Coach	2	4	$6,053.00
HS – Softball	Nate Neuman	Assistant #1	3	3	$3,701.00
HS – Softball	Mike Bond	Assistant #2	3	3	$3,701.00
HS – Baseball	Rich Petersen	Head Coach	2	4	$6,053.00
HS – Baseball	Ed Michalak	Assistant #1	3	2	$3,701.00
HS – Baseball	Ryan Bologa	Assistant #2	3	2	$3,701.00
HS – Tennis (Boys)	Jared Howat	Head Coach	3	3	$3,701.00
HS – Track and Field	Dan VanHouwe	Head Coach	1	4	$7,804.00
HS – Track and Field	Lori Stambaugh	Assistant #1	2	4	$6,053.00
HS – Track and Field	Cristina Fiorentino	Assistant #3	3	4	$4,355.00
MS – Track and Field	Michael Jackson*	Head Coach – MS	3	4	$5,139.00
MS – Track and Field	Anastasia Evans	Asst Coach – MS	4	4	$3,506.00
MS – Track and Field	Eric Arnold	Intramural Track Coach		N/A	$1,500.00
HS – Volleyball (Boys)	Oliver Good	Head Coach	2	4	$6,053.00
HS – Volleyball (Boys)	Amanda Shouck	Asst. Coach	3	4	$4,355.00
MS – Volleyball (Girls)	Sonia Guyer	Head Coach – MS	4	4	$3,506.00
MS – Volleyball (Girls)	Gina Neiderer*	Asst. Coach	5	4	$2,843.00
MS – Soccer (Girls)	Tom Shugars	Head Coach	4	4	$3,506.00
MS – Soccer (Boys)	Soji Otuyelu	Head Coach	4	4	$3,506.00
Total Salary					$100,256.00

*Serving in role prior to 2015-2016

Recommend the approval of Joshua Fry to the position of High School Head Football Coach at $6,634 which represents Tier 1 Step 3 of the extracurricular salary schedule.

Leave of Absence
1. Recommend the approval of the FMLA request for Tom Guerin, Teacher, effective March 23, 2021, for approximately 4-6 weeks.
2. Recommend the approval of the FMLA request for Kathryn Stahlnecker, Teacher, effective on or about March 22, 2021, through the end of the school year.

The Administration recommends the Board rescind the March 8, 2021 approval of the implementation of the District-operated Autistic Support Program at the High School, effective August 2021, and the notification of the LIU regarding the District’s intention for transfer of entity. This program will remain at the Lincoln Intermediate Unit. [Motion; Discussion; Roll Call Vote]
Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
The Administration recommends the Board approve the elimination of the following positions effective in the 2021-22 school year:
[Motion; Discussion; Roll Call Vote]
1. Executive Administrative Assistant to the Superintendent
  Motion, Sears, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. Director of Human Resources
  Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. 2 Elementary Physical Education Teachers
  Motion, Freireich, Second, Sullivan; Approval.
  
  A discussion took place and several highlights are provided below:
  
  Thank you was extended to the Administration for the work on the budget that has resulted in savings in various ways.
  
  The recommendation to eliminate two Elementary Physical Education Teacher positions and one Elementary Librarian position will impact programming and have negative impacts on students.
  
  Previously, the community has been in favor of maintaining top-notch and well-rounded educational programming if that has meant a tax increase. The budget crunch is real.
  
  Consideration of other ways to balance the budget that may not have such a negative impact on the students is recommended.
  
  Roll Call Vote, all present, yes, except Freireich, Schroeder, no. Motion carried 6-2.
4. 1 Elementary Librarian
  Motion, Sears, Second, Schroeder; Approval.
  
  A discussion took place and several highlights are provided below:
  
  Media literacy needs to be embedded in all curriculum areas, not only 42 minutes of a day. All teachers are teaching reading, English, and media literacy.
  
  Roll Call Vote, all present, yes, except Freireich, Schroeder, no. Motion carried 6-2.
The Administration recommends the Board approve the creation and job descriptions (where applicable) of the following positions effective in the 2021-22 school year:
1. 1. Coordinator of Communications and Administrative Services
  2. Assistant Director of Pupil Personnel
  3. 4 Part-time five-hour Library Paraprofessionals
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
The Administration recommends the Board approve the elimination of the Administrative Assistant for Operations position. This position will be combined with the Coordinator of Child Accounting/Transportation effective in the 2021-22 school year. [Motion; Discussion; Roll Call Vote]
Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
The Personnel Committee recommends to the Board the approval and implementation of clinical advantage, low clinical value, and a Voluntary Smart 90 Maintenance Program to the prescription plan effective July 1, 2021. [Motion; Discussion; Roll Call Vote]
Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Policy Review Committee Report – Mr. Thoman
The following policy revisions were discussed in committee, the first and second read have occurred, and are now ready for adoption at this meeting.
1. 113.1 – Discipline of Students with Disabilities
2. 113.2 – Behavior Support
3. 113.4 – Confidentiality of Special Education Student Information
4. 122 – Extracurricular Activities
5. 123 – Interscholastic Athletics
6. 123.2 – Sudden Cardiac Arrest
7. 314 – Physical Examination
8. 317.1 – Educator Misconduct
9. 323 – Tobacco
10. 333 – Professional Development
11. 334 – Sick Leave
12. 340 – Responsibility for Student Welfare
13. 705 – Safety (minor new revision)
14. 805 – Emergency Preparedness
15. 805.1 – Relations with Law Enforcement Agencies
16. 824 – Maintaining Professional Adult/Student Boundaries
17. 904 – Public Attendance at District-Sponsored Events
  [Motion; Discussion; Roll Call Vote]
  
  Motion, Thoman, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Additional Committee Reports

Legislative Update – Mr. Robinson
Mr. Robinson and Mr. Sears attended Advocacy Day on March 22 and provided a summary that included their discussions with representatives for several legislators on mandate relief, charter and cyber charter reform.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

The LIU Joint Operating Authority will meet on March 23.
York Adams Academy Report – Mrs. Freireich
The second YS student is now ready for graduation. YS continues to maintain 14 or 15 of the 15 assigned seats.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report
York County School of Technology Report – Mrs. Schroeder
No report
Additional Information
Activities Report

Mr. Posenau reported above.
Upcoming Events
Mr. Posenau reported above.
Recognition of Visitors
Mr. Posenau thanked the community for attending and sharing comments.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
Public Comments that were shared.

A discussion took place about specific information on employees receiving a vaccination is protected healthcare information. The District has done all it can do to provide the opportunity for all employees to obtain a vaccination through the very well run program at the LIU. Getting a vaccination is a personal medical decision. The District will not conduct any surveys pertaining to if employees have been vaccinated.
Adjournment
The meeting was adjourned at 10:02 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.

Board Secretary

Link to Meeting Video

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