Agenda 2021-12-06

York Suburban Board of School Directors
Reorganization/Planning Committee Meeting
December 6, 2021 – 7 p.m.
York Suburban High School – Auditorium

Prior to the start of the Reorganization/Planning Committee meeting, the Nominations Committee will hold a meeting at 6:30 p.m. in the auditorium of the York Suburban High School. The agenda for the Nominations Committee meeting can be found at https://bit.ly/3D4lyly.

A G E N D A

  1. General Business
    1. Call to Order – Mr. Posenau, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phone during the meeting.
      4. Public Comments
        1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board Reorganization
    1. Overview
      1. The reorganization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year. Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the reorganization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”
    2. Election of Temporary President [Motion; Discussion; Roll Call Vote]
      1. Temporary President takes President’s seat
      2. Reading of the Certificates of Election for re-elected and newly elected Board members
      3. Temporary President administers swearing-in process for re-elected and newly elected Board members.
        1. Re-elected
          1. Ellen Freireich
          2. James Sanders
          3. Steven Sullivan
        2. Newly Elected
          1. Quentin Gee
    3. Report of Nominations Committee – Mr. Robinson
      1. A Nominations Committee meeting was held prior to this meeting.
      2. Election of President  [Motion; Discussion; Roll Call Vote]
        1. Newly elected President takes President’s seat
    4. Election of Vice-President  [Motion; Discussion; Roll Call Vote]
    5. 2022 Meeting Schedule of Planning Committee and Regular Monthly Meetings
      1. The Administration recommends the approval of the 2022 Board meeting schedule. [Motion; Discussion; Roll Call Vote]
    6. Committee and Miscellaneous Board Representative Assignments (Refer to Policy 005 for information about local board procedures.)
      1. Academic Standards and Curriculum Committee
      2. Communications Committee
      3. Personnel Committee
      4. Policy Review Committee
      5. Property and Finance Committee
      6. Legislative Policy
        1. Mr. Robinson is the District Representative.
      7. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District
        1. The current three-year term commenced on July 1, 2020, and it will expire on June 30, 2023. Dallastown Area School District Board Member Sue Heistand is the Representative.
      8. Lincoln Intermediate Unit Joint Operating Authority
        1. The current five-year term commenced on January 1, 2020, and it will expire on January 1, 2025. Mrs. Freireich is District Representative.
      9. York Adams Academy Board Representative
        1. Mrs. Freireich is the District Representative.
      10. York Adams Tax Bureau and York County Tax Collection Committee
        1. Mrs. Ciaciulli is the District Representative, and Mr. Posenau is the alternate.
      11. York County School of Technology Joint Operating Committee
        1. The current three-year term commenced on January 1, 2019, and it will expire on December 31, 2021. Mrs. Schroeder is the District Representative, and Mr. Posenau is the alternate.
      12. York County School of Technology Authority
        1. Mrs. Schroeder is the District Representative.
  3. General Business – Board President (TBD)
    1. Discussion and Action on Board Minutes
      1. Approval of the minutes of the regular monthly meeting held on November 22, 2021.  [Approval as submitted/corrected]
  4. Board President’s Report – TBD
  5. Superintendent’s Report – Dr. Williams
    1. Future-Focused Planning Presentation – Dr. Krauser
    2. The Administration recommends Board approval of the disciplinary measures for SID# 5312178586 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Dr. Scott Krauser. The Agreement sets forth the details of the recommendation in response to the violation of the York Suburban Code of Conduct and Act 26 of the Commonwealth of PA. [Motion; Roll Call Vote]
  6. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends the board approve the Infinite Campus Cloud Choice Hosting Agreement as presented. [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends the Board award the central plant chiller installation to Lugaila Mechanical in the base bid amount of $619,000. This project will be funded through the ESSER III grant funds upon approval by the Pennsylvania Department of Education. [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the Board award the unit prices for black steel water piping and butterfly valves associated with the central plant chiller installation as follows. [Motion; Discussion; Roll Call Vote]
      1. 10-LF – 10” Black Steel Condenser Water Piping in the amount of $1,600
      2. 10-LF –   8” Black Steel Chilled Water Piping in the amount of $1,240
      3. 20-LF –   6” Black Steel Chilled Water Piping in the amount of $1,680
      4. 2-Units – 10” Butterfly Value in the amount of $3,600
      5. 4-Units – 6”  Butterfly Value in the amount of $3,672
    4. The following four items are being considered as part of a Consent Agenda. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the Administration recommends approval of the below-mentioned items [Roll Call Vote]
      1. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 531.60 for parcel # 48-000-34-0078.A0-PC011.
      2. The Administration recommends the board deny the request to waive the tax penalty fees in the amount of $ 793.91 for parcel # 48-000-32-0450.00-00000.
      3. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 610.84 for parcel # 48-000-34-0086.A0-C0039. 
      4. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 1,003.58 for parcel # 48-000-32-0174.00-00000.
    5. The following items are recommended for approval on December 20, 2021.
      1. The Administration recommends Board approval of the agreement with Faithful Transportation to provide special transportation at a daily rate of $192.00 per day. 
      2. The Administration recommends Board approval of the following Affiliation Agreements in accordance with Board policy 307.
        1. Grand Canyon University
        2. Wilson College
        3. Millersville University
        4. York College
      3. The Administration recommends the Board deny the request from Jessica and Friends Community to forgive the 2021 taxes in the amount of $3,991.59 (face) and $ 362.87 (penalty fee) on parcel # 48-000-23-0170-00-00000. 
      4. The Administration recommends the Board accept the Educational Services Proposal from Lincoln Intermediate Unit 12 to provide the Middle School with support in the distribution, analysis, and action plan implementation for the PA School Climate Survey in the amount not to exceed $1,500. This will be funded through the building budget.  
      5. The Administration recommends the Board accept the Educational Services Proposal from the Lincoln Intermediate Unit 12 to conduct a mathematics audit. The service will not exceed $62,500 and will be funded through the ARP State Set Aside grant. 
      6. The Administration recommends the Board approve the contract with Elite Coach to provide transportation in the amount not to exceed $8,100 to be funded through the High School budget.
      7. The Administration recommends the Board approve the contract with Chester County Intermediate Unit in the amount not to exceed $30,000 to conduct the Superintendent search.
    6. Informational
  7. Student Board Representative Report – Neave Casey
  8. Committee Reports – Board President (TBD)
    1. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: [You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items [Roll Call Vote]
        1. Employment
          1. Recommend the Board approve the appointment of Jennifer Grove as Coordinator of Transportation and Child Accounting at York Suburban School District effective January 3, 2022, with a salary of $70,000 plus benefits, in accordance with the 2021-22 Tier II Compensation Plan.
          2. Recommend the Board approve the appointment of Susan Good as Full Time Reading Support Paraprofessional at Indian Rock Elementary, effective January 6th, 2021, with an hourly rate of $13.00 plus benefits in accordance with the 2021-22 YSESPA agreement. 
          3. Recommend the Board approve the appointment of Heather Heiland as Guidance Administrative Assistant at York Suburban High School, effective November 30, 2021, with an hourly rate of $17.03 plus benefits in accordance with the 2021-22 YSESPA agreement. 
          4. Recommend the Board approve the appointment of Alafia Watkins as 2nd shift Custodian at Valley View Elementary School effective December 13, 2021, with an hourly rate of $15.13 plus benefits in accordance with the 2021-22 YSESPA agreement.  
          5. Recommend approval for the temporary assignment transfer of Theresa Jackson from Assistant Principal to Acting Principal of Valley View Elementary School, effective November 1, 2021.
        2. Retirement
          1. Recommend the Board accept the retirement of Dr. Timothy Williams, Superintendent of York Suburban School District, effective June 30, 2022. Dr. Williams is retiring after almost 37 years in education and after 4 years with YSSD.
          2. Recommend the Board accept the retirement of Daniel VanHouwe, Teacher at York Suburban High School, effective at the end of the 2021-22 school year. Mr. VanHouwe is retiring after 34 years with YSSD.
        3. Leaves of Absence
          1. Recommend the approval of the FMLA request for Elizabeth Herr, Teacher at the High School, effective on or around March 13, 2022, for maternity leave.
        4. Extracurricular
          1. Recommend the Board approve the following new appointment.
            1. Michael Wallence – HS Musical Set Design & Construction (80%), effective for the 2021-22 school year, with a salary of $1,072.80 representing Tier 4, Step 1 of the Extracurricular Salary Schedule.
          2. Recommend the Board modify the approval for the Envirothon advisors to reflect the contractual stipend as outlined in the YSEA contract. Each advisor will be paid the full stipend amount according to the extracurricular salary matrix. 
        5. Volunteers
          1. Recommend the approval of the following volunteers: 
            1. Melissa Rangel
            2. Jonathan West
            3. Christina Hoover
        6. Substitutes 
          1. Recommend the approval of the following STS substitute teacher. 
            1. Bethany Salaga
        7. Bus Drivers
          1. Recommend the approval of the following Reliance drivers. 
            1. Kimberly Brooks
            2. Arriana Mitchell
    2. Academic Standards & Curriculum Committee – Mrs. Schroeder
      1. The following new high school courses are recommended for approval during the meeting on December 20, 2021.
        1. CP Architectural Drawing and Design II
        2. CP Computer-Aided Drafting and Design (CADD) II
        3. Zoology
        4. Environmental Science
        5. Food Science
        6. How Things Work (Practical Applications of Science)
        7. Advanced Placement Computer Science Principles
        8. Sports Literature
        9. Writing to Frighten: Horror Fiction
        10. Philosophy and Literature
    3. Additional Committee Reports
  9. Legislative Update – Mr. Robinson
  10. Lincoln Intermediate Unit Report
    1. The highlights are presented from the meeting on November 30, 2021
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  11. York Adams Academy Report – Mrs. Freireich
  12. York Adams Tax Bureau Report – Mrs. Ciaciulli
  13. York County School of Technology Report – Mrs. Schroeder
    1. The mini board report is presented for the meeting held on November 23, 2021.
  14. Recognition of Visitors
  15. Board Meeting & Committee Meeting Schedules
  16. Public Comment
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  17. Adjournment

 

Submit a Public Comment

Public comments for this meeting may be made in person or submitted electronically using the form at the bottom of this page. Electronic correspondence submitted using a method other than the form on this page will not be considered public comment.

Form submissions will be shown below and automatically shared with the Board of School Directors for its members to read and consider. Submissions will also be included in the meeting’s minutes, but they will not be read aloud at the meeting or shown on screen unless it is necessary to do so in order to accommodate a disability.

Comments submitted after 12:00 p.m. (noon) on the day of a Board meeting might not be seen by all Board members prior to action being taken on agenda-related items. However, they will still be reviewed and considered after the fact. We encourage all comments to be submitted as early as possible to avoid this scenario.

York Suburban School District does not moderate electronically submitted public comments prior to them appearing on this page. However, the District reserves the right to remove any comments that are egregiously offensive.

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