Agenda 2022-02-14

York Suburban Board Of School Directors
Planning Committee Meeting
February 14, 2022 – 7 p.m.
York Suburban High School – Cafeteria

A G E N D A

1. General Business
   1. Call to Order – Mr. Posenau, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phone during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes for the regular monthly meeting held on January 24, 2022. [Approval as submitted/corrected]
2. Board President’s Report – Mr. Posenau
   1. The Board met in Executive Session on February 14, 2022, at 6 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
   2. Recognition of former School Director, Dr. Steven Scalet.
3. Superintendent’s Report – Dr. Williams
   1. Presentation and Discussion of Proposed 2022-23 School Calendar – Dr. Ketterman
   2. Future-Focused Planning Update – Dr. Krauser
   3. Mental Health Report – Ms. King
4. Business Office Report – Mrs. Ciaciulli
   1. The following items are presented for discussion prior to voting during the meeting on February 28, 2022.
      1. The Administration submits the proposed 2022-23 Lincoln Intermediate Unit general operating budget for consideration and approval.
      2. The Administration recommends the Board accept the June 30, 2021, local audit as presented by Smith Elliot and Kerns on January 24, 2022.
      3. The Administration recommends Board approval of the 2021-22 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total 2021-22 allocation is $ 578,677.52. This is an increase of $93,087.52 over the current year.
      4. The Administration recommends Board approval of the 2021-22 IDEA-B American Rescue Plan Supplemental Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total allocation is $124,118.46. The fiscal year of the award is July 1, 2021, to September 30, 2022.
      5. The Administration recommends Board approval of the educational services agreements with Specialized Education of Pennsylvania, Inc. dba High Road School of York.  
         1. Student A: The term of this agreement is from January 12, 2022, to May 27, 2022. The rate per day is $165 for 92 days for a total of $15,180.00.
         2. Student B: The term of this agreement is from January 31, 2022, to May 27, 2022. The rate per day is $165 for 80 days for a total of $13,200.00.
         3. Student C: The term of this agreement is from February 1, 2022, to May 27, 2022. The rate per day is $165 for 79 days for a total of $13,035.00.
      6. The Administration recommends Board approval of the special educational services contract with Northeastern School District for the 2021-22 school year. York Suburban School District will provide  Northeastern School District with one (1) autistic support seat for 75 days at a total cost of $15,777.00. 
      7. The Administration recommends Board approval of the proposed York Adams Academy 2022-23 General Operation Budget. The budget will increase in expenditures by $27,113 compared to 2021-22, and it includes a 3% increase in salaries. Our 2022-23 membership fee per seat will increase by $200.00 for a total of $4,650. The District’s projected cost is $55,800 to $69,750 for 12 to 15 seats.
      8. The Administration recommends Board approval of the Memorandum of Understanding with Mansfield University.
      9. The Board authorizes the Assistant to the Superintendent for Operations to approve change orders (singular or in amounts cumulative) below the threshold amount of $10,000, that are required in the replacement of the Central Plant chiller project that commenced on January 25, 2022, and within the scope of the original project. (This prospective authorization is necessary because the project is expected to initiate and conclude in the weeks between Board meetings, and the Administration wishes to avoid delays in completion that may result from waiting for additional Board authorizations and approvals. Also, change orders up to $10,000 do not exceed the expected budget for this project.)
   2. Informational
      1. Personnel Committee Presentation Follow-up 
      2. Governor’s Budget Address
5. Student Board Representative Report – Neave Casey
6. Committee Reports – Mr. Posenau
   1. Personnel Committee Report – Mr. Robinson
      1. Update from the meeting held on February 7, 2022
      2. Consent Agenda: [You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items [Roll Call Vote]
         1. Employment
            1. Recommend the Board approve the appointment of James Murray, Substitute Science Teacher at York Suburban High School, effective February 22, 2022, with a prorated salary of $20,234.10 representing Bachelor’s Step 1 of the 2021-22 YSEA agreement.
         2. Resignations
            1. Recommend the Board accept the resignation of Larry Dalton, MS Head Football Coach at York Suburban Middle School, effective January 20, 2022.
            2. Recommend the Board accept the resignation of Melissa Eicholtz, Custodian at York Suburban High School, effective January 26, 2022.
            3. Recommend the Board accept the resignation of Kerstin Lane, Custodian at Yorkshire Elementary School, effective February 4, 2022.
            4. Recommend the Board accept the resignation of Hua “Rachel” Kuang, Paraprofessional at York Suburban High School, effective February 15, 2022.
         3. Extracurricular
            1. Recommend the Board approve the following new appointments:
               1. Joseph Bentz – Assistant Swimming Coach #3 for the 2021-22 school year, with a salary of $2613 representing Tier 3, Step 1 of the Extracurricular Salary Schedule
               2. Tyler Bradley – Elementary Envirothon Advisor (3rd/4th grade) at East York Elementary School for the 2021-22 school year, with a salary of $418 representing Tier 8, Step 1 of the Extracurricular Salary Schedule. 
            2. Recommend the Board approve the adjustment in salary for Matt Husler, HS Jazz Band Director, to reflect $2460 for the 2021-22 school year, representing the Tier 4, Step 4 asterisk position in accordance with the Extracurricular Salary Schedule.
         4. Volunteers
            1. Recommend the approval of the following volunteers. 
               1. Katie Kane
               2. Deborah Mitzel
               3. Christina Saur
               4. Kyle Will
               5. Sandra Miranda Moraes (current employee)
         5. Substitutes 
            1. Recommend approval of the following STS substitute teachers. 
               1. Emma Leik
               2. Kelli Basiura
               3. Emma Poff
               4. Dale Heird
               5. Paige Lamotte
               6. Gabriel Grove
               7. Langley Pranke
               8. Raven Eckman
               9. Susan Anderson
               10. Sarah Mitchell
         6. Bus Drivers
            1. Recommend approval of the following drivers for Reliance Student Transportation.
               1. Zipporah Leonard
      3. The Personnel Committee recommends that the Administration proceeds with the budgeting, hiring, and recruitment process to secure replacements for the following retirees and their related positions. [Discussion; Motion; Roll Call Vote]
         1. Daniel Anderson, YSHS Math and Science
         2. David Darrah, YSMS Social Studies
         3. Daniel VanHouwe, YSHS Physical Education
         4. Nancy Karkoska, YSMS Science
         5. Leslie Goodhart, YSMS Guidance 
         6. Eric Hoffman, Elementary Teacher
         7. Tom Guerin, YSHS Social Science 
         8. Suzann Pranaitis, YSHS Guidance
         9. Richard Peterson, YSHS English
         10. Timothy Williams, Superintendent
         11. Barry Girling, Director of Facilities
      4. Administration seeks Board approval to proceed with the development of the 2022-23 general fund budget, provided the following positions are excluded from the list of new personnel requests. [Discussion; Motion; Roll Call Vote]
         1. Multilanguage Instructor
         2. Elementary Teacher
         3. English Teacher
         4. College & Career Transition Coordinator 
         5. Security Coaches
      5. The Personnel Committee recommends approval of the changes to the STS substitutes rates. [Discussion; Motion; Roll Call Vote]
   2. Policy Committee Report – Mr. Thoman
      1. Update from the meeting held on February 1, 2022.
      2. The following policy revisions are being presented for a first read. They will be presented for additional reads on February 28, 2022, and March 14, 2022, with the intent that there will be a vote to adopt the revisions during the meeting on March 28, 2022.
         1. Policy 006 – Meetings
         2. Policy 201 – Admission of Beginners
         3. Policy 610 – Purchases Subject to Bid/Quotation
         4. Policy 611 – Purchases Budgeted
         5. Policy 626 – Federal Fiscal Compliance
         6. Policy 903 – Public Participation in Board Meetings
   3. Additional Committee Reports
7. Legislative Update – Mr. Robinson
8. Lincoln Intermediate Unit Report
   1. The highlights are presented from the board meeting held on February 1, 2022.
   2. LIU Joint Operating Authority Report – Mrs. Freireich
9. York Adams Academy Report – Mrs. Freireich
10. York Adams Tax Bureau Report – Mrs. Ciaciulli
11. York County School of Technology Report – Mrs. Schroeder
    1. The mini board report is presented from the meeting held on January 27, 2022.
    2. Mackenzie Rabenstine-Lee-Palis was recognized as a December 2021 Student of the Month.
12. Recognition of Visitors
13. Upcoming Events
14. Board Meeting & Committee Meeting Schedules
15. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
16. Adjournment

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