Agenda 2022-05-09

York Suburban Board Of School Directors
Planning Committee Meeting
May 9, 2022 – 7 p.m.
York Suburban High School – Cafeteria

A G E N D A

1. General Business
   1. Call to Order – Mr. Posenau, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phone during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes for the regular monthly meeting held on April 25, 2022. [Approval as submitted/corrected]
2. Board President’s Report – Mr. Posenau
   1. The President moves to appoint Dr. Scott Krauser as Superintendent for a four-year term beginning July 1, 2022, through June 30, 2026, at a starting salary of $180,000. Additionally, the President moves to approve the corresponding contract for Dr. Krauser’s employment and appointment. [Motion; Discussion; Roll Call Vote]
   2. The Board President recommends that Joel Sears be re-appointed Treasurer for one year beginning July 1, 2022, at no compensation. [Motion; Discussion; Roll Call Vote]
   3. The Board of School Directors completed the Superintendent’s and Assistant Superintendent’s annual performance assessment for the 2021-22 school year. The Superintendent and the Assistant Superintendent met or exceeded the objective performance standards as specified in their contracts.
3. Superintendent’s Report – Dr. Williams
   1. Recognition of Retirees – Dr. Krauser
   2. Special Education Comprehensive Plan Presentation – Mrs. Campbell
   3. Administrative Report
      1. Dr. Gulley, IRES Principal
      2. Dr. Ellis, YSHS Principal
4. Business Office Report – Mrs. Ciaciulli
   1. The following items are being presented today for discussion. They will be presented for a vote during the meeting on May 23, 2022.
      1. The Administration recommends the Board approve the service agreement with 95% Group to implement support of professional development and materials to assist teachers in improving reading achievement. The amount is not to exceed $2,000.
      2. The Administration recommends the Board approve the tuition agreement with High Roads of Southern York to provide special education services for the 2022 extended school year. The cost will not exceed $4,833.
      3. The Administration recommends the Board approve the service contract with Sunbelt Blazer Works to provide a speech language pathologist for the 2022 extended school year program at the per hour rate of $65.00.
      4. The Administration recommends the Board approve the service contract with Sunbelt Blazer Works to provide nursing services for the 2022 extended school year program at the per hour rate of $60.00.
      5. The Administration recommends the Board approve the Assistant Business Manager as an alternate delegate for the York County Tax Collection Committee in accordance with Act 32 § 505(b).
      6. The Administration recommends the Board approve the renewal agreement with STS effective July 1, 2022, through June 30, 2024. The renewal agreement does not reflect a rate increase.
      7. The Administration recommends the Board approve the 2022-23 participation agreement with York County School of Technology to provide services to students under the National School Lunch Program.
      8. Motion for the Board to approve the transportation contract with Reliance Student Transportation effective July 1, 2022, through June 30, 2026, as presented.
      9. The Administration recommends the Board approve the service contract with Easterseals to provide interpreting services as presented.
      10. The Administration recommends the Board approve the 2022-23 service contract with Sunbelt Blazer Works to acquire Speech and Language Pathologists at the per hour rate of $75.00 at 7 hours per day.
      11. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services.
      12. The Administration recommends the Board approve the following 2022-23 depositories.
          1. ACNB – Adams County National Bank
          2. PSDLAF – Pennsylvania School District Liquid Asset Fund
      13. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records, and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of the fiscal year audit. 
      14. 2022-23 Final Budget Adoption (some areas intentionally left blank)
          1. The Administration recommends the Board approve the General Fund Budget for 2022-23 including all allocations for planned expenditures of $____________. 
          2. The Administration recommends the Board approve the following 2022-23 tax rates.
             1. Real estate tax rate at _______ mills. This represents a ___% increase, which is at the state Act 1 index of ______; and,
             2. 0.5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
             3. 0.5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.
          3. The Administration recommends the Board adopt the resolution authorizing the distribution of $159.57 state gaming funds to 5,272 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1.
      15. The Property and Finance Committee recommends the Board authorize the Administration to advertise and solicit bids for the 2023 capital improvement projects no later than October 24, 2022, in the absence of a decision on Future-Focused Planning.
   2. Informational
      1. 2021-22 YTD Budget 
5. Student Board Representative Report – Neave Casey
6. Committee Reports – Mr. Posenau
   1. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items [Roll Call Vote]
         1. Employment
            1. Recommend the Board approve the appointment of Jodi Schuler as HR Manager at the Ronald Provard Education Center with an annual starting salary of $82,000. The effective date is May 23, 2022.
            2. Recommend the Board approve the appointment of Robert Ramp as Coordinator of Buildings and Grounds with an annual starting salary of $61,842. The effective date is to be determined. 
            3. Recommend the Board approve the following 2022 summer enrichment program instructors.
               1. Raymond Medice
               2. Laura Medice
               3. Rachel Fry
               4. Annie Childs
               5. Katie Barrett
               6. Ellissa Kauffman
               7. Chevonne Tyson
            4. Recommend the Board approve the following 2022 summer school instructors. Employees will be paid the hourly rate according to the YSEA bargaining agreement. 
               1. Casey Reider (HS)
               2. Cristina Fiorentino (HS)
               3. Heidi Cebula (HS)
               4. Amber Krzanowski (HS)
               5. Bethann Keiderling (MS)
            5. Recommend the Board approve Karla Coffman as a mentor to April Miller (mentee). Each employee will be paid $600.00.
         2. Resignation
            1. Recommend the Board accept the resignation of Adam Koons, Maintenance Mechanic, effective May 31, 2022.
         3. Volunteers
            1. Recommend approval of the following volunteers. 
               1. Ciera Nicole Rascoe
               2. Samantha Stater
               3. Priscilla West
         4. Substitutes 
            1. Recommend approval of the following STS substitute teachers. 
               1. Alexander Kish
               2. Susan Thomas
               3. Madison Vaughen
   2. Property & Finance Committee Report – Mr. Sears
      1. The minutes are presented from the meeting held on April 20, 2022.
      2. Update from the meeting conducted on May 2, 2022.
   3. Additional Committee Reports
7. Legislative Update – Mr. Robinson
8. Lincoln Intermediate Unit Report – Mrs. Freireich
   1. The highlights are presented from the meeting on May 3, 2022.
   2. LIU Joint Operating Authority Report
9. York Adams Academy Report – Mrs. Freireich
   1. The minutes are presented from the meeting on April 26, 2022.
10. York Adams Tax Bureau Report – Mrs. Ciaciulli
11. York County School of Technology Report – Mrs. Schroeder
    1. The highlights are presented from the meeting on April 26, 2022.
12. Recognition of Visitors
13. Upcoming Events
14. Board Meeting & Committee Meeting Schedules
15. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
16. Adjournment

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