York Suburban Board Of School Directors
Combined Regular Monthly Meeting & Planning Committee Meeting
June 20, 2022 – 7 p.m.
York Suburban High School – Cafeteria

M I N U T E S
(Approved on July 18, 2022)

  1. General Business – Mr. Posenau, Board President
    1. Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members’ Roll Call
      1. Present: Ellen Freireich, Quentin Gee, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
      2. Absent: None
    3. An opportunity was provided for public comments.
      1. No public comments were submitted electronically.
      2. No comments were made in person.
    4. Approval of Minutes
      1. The minutes were approved for the regular monthly meeting conducted on May 23, 2022.
  2. Treasurer’s Report – Mr. Sears
    1. The following financial reports for May 2022 were unanimously approved by the Board as part of a consent agenda. (1–Sears, 2–Schroeder)
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
        1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
        1. General Fund, Food Service, Capital Project, Capital Reserve
      6. General Input Budget Transfers
      7. Student Activities Fund Revenue Report
      8. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
    1. Mr. Posenau reported that the Board met in Executive Session at 5:45 p.m. on June 20, 2022, for the purposes of discussing school safety, personnel, and labor negotiations, as permitted by Section 707 of the Sunshine Act. No official action was taken.
    2. Mr. Posenau recognized and thanked the outgoing superintendent, Dr. Timothy P. Williams, by reading a statement and presenting him with a plaque.
    3. The Board unanimously approved Dr. Rebecca Lorfink as Assistant Superintendent for a three-year term beginning July 1, 2022, through June 30, 2025, at a starting salary of $155,000. Additionally, the Board approved the corresponding contract for Dr. Lorfink’s employment and appointment. Dr. Lorfink’s start date may need to be adjusted pending the receipt of all required clearances and release from her current employer. (1–Sears, 2–Schroeder)
    4. Judge Todd Platts administered the oaths of office for Dr. Scott Krauser (incoming superintendent) and Dr. Rebecca Lorfink (incoming assistant superintendent). 
    5. Mr. Posenau invited Board members to contact him if interested in serving as one of two voting delegates for the PA School Boards Association Delegate Assembly on November 5, 2022. The deadline to notify PSBA of the district’s delegates is July 22, 2022. Mrs. Freireich indicated she would be willing to serve as one of the delegates.
    6. Mr. Posenau opened the floor for discussion about the voting of PSBA officer candidates, which will take place from September 9, 2022, until 5 p.m. on October 29, 2022. No discussion was held.
  4. Superintendent’s Report – Dr. Williams
    1. Dr. Williams presented the June Superintendent’s Report.
    2. The Board unanimously approved the updated Health and Safety Plan, which will go into effect on June 21, 2022. (1–Robinson, 2–Sears)
    3. The Board unanimously approved the 2022-25 Special Education Comprehensive Plan. (1–Schroeder, 2–Robinson)
    4. Mrs. Jackson and Ms. Bedell gave a presentation about the revised YSSD Code of Conduct. As part of the presentation, the proposed revisions to Policy 218 were presented for a first read. They will be presented for a second read on July 18, 2022, with the intent that there will be a vote to adopt the revisions during the meeting on August 8, 2022.
  5. Business Office Report – Mrs. Ciaciulli
    1. The following items were unanimously approved by the Board as part of a consent agenda. (1–Schroeder, 2–Robinson)
      1. The Administration recommends Board approval of the 2022 ESY service agreements with New Story, LLC. 
        1. Student A: The charge for a special education classroom provided by New Story within School is $380.00 per day. 
        2. Student B: The charge for a special education classroom provided by New Story within School is $380.00 per day. 
        3. Student C: The charge for a special education classroom provided by New Story within School is $380.00 per day.
      2. The Administration recommends Board approval of the tuition agreements for the 2022-23 school year with New Story, LLC.
        1. Student A: The charge for a special education classroom program provided by New Story within School is $405.00 per day.
        2. Student B: The charge for a special education classroom program provided by New Story within School is $405.00 per day.
        3. Student C: The charge for a special education classroom program provided by New Story within School is $405.00 per day.
      3. The Administration recommends Board approval of the contract with Music Theatre International for the rights to perform Seussical in March of 2023. The total cost of the rights is $3,220, to be funded through the High School Musical student activity account. 
      4. The Administration recommends  Board approval of the service contract with Sunbelt Blazer Works to acquire a Social Worker at the per hour rate of $65.00 at 37.5 hours per week for the 2022-23 school year. This position will be funded through ESSER III funds upon approval from the Pennsylvania Department of Education.
      5. The Administration recommends the Board accept the proposal from Republic Services LLC for waste management services not to exceed $40,023. 
      6. The Administration recommends Board approval of the Independent Contractor Agreement with Billings Bilingual LLC to provide translation services at the per hour rate of $70.00 for the 2022-23 school year.
      7. The Administration recommends Board approval of the Contract for Reservation of 8 slots; 7 Special Ed, and 1 AEDY with River Rock Academy for the 2022-23 school year.
      8. The Administration recommends Board approval of the Act 48 Program Agreement for Services with River Rock Academy LLC to deliver alternative education services for disruptive youth for the 2022-23 school year. 
      9. The Administration recommends Board approval of the 2022-23 Behavioral and Special Education Services Agreement with High Roads of York to provide ten (10) guaranteed special education slots at a rate of $160 per day for a total aggregate amount of $288,000. 
      10. The Administration recommends the Board approve the Memorandum of Agreement with Family First Health, effective September 1, 2022, through June 1, 2023, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375.00 per session. Services will also include preventative dental services for all grades at no cost to the district.
      11. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2022-23 fiscal year. The premium rate reflects a 3% increase over the 2021-22 school year.
        1. Coverages and Premiums
          1. Property – $66,854.00
          2. Property TRIA – $2,223.00
          3. Equipment Breakdown – $11,605.00
          4. General Liability Crime – $23,112.00
          5. Business Auto – $11,389.00
          6. Excess Liability – $11,191.00
          7. School Leaders Legal Liability – $18,901.00
          8. Total – $145,275.00
      12. The Administration recommends Board approval of the following 2022-23 LIU bids.
        1. General Supplies – $28,400.56
        2. Paper – $4,579.45
        3. Art Supplies – $460.80
      13. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-18-024500-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption.
      14. The Administration recommends Board approval of an exoneration and refund of a tax bill for 2020 school taxes in the amount of $5168.52 regarding certain real property located at 1700 E Market Street, Spring Garden Township, York County, Pennsylvania, bearing Tax Parcel #48-000-08-000400-00000, formally owned by the PA Department of Transportation. The Administration and solicitor are authorized to take all necessary steps to effectuate the exoneration and refund of the aforementioned taxes.
      15. The Administration recommends Board approval of the Real Estate Tax Refund of a tax bill for 2021 school taxes in the amount of $49.29 to reflect the removal of three (3) buildings located at 711 Olive St, Spring Garden Township, York County, Pennsylvania, bearing Tax Parcel #48-000-03-013500-00000, owned by Inchs 700 Sherman LLC.
      16. The Administration recommends Board approval of the change order from McCarty & Son, INC. for $4,502.48. The change order is for Price Quotation CREDIT to delete the fourth conductor and reduce the conductor wire size from 600KCM Copper wire to 500 KCM Copper wire.
      17. The Administration recommends Board approval of the increased 2022 IRS mileage rate reimbursement at $0.625 per mile, effective July 1, 2022. This is an increase from $0.585 cents per mile.
      18. The Administration recommends that the Board authorizes the Business Office to advertise and solicit bids for the walk-in freezer/cooler replacement project at Indian Rock Elementary School. The cost estimate for this project is $40,000 to be paid through the Food Service Fund.
      19. The Administration recommends the Board approve the service agreement with the Lincoln Intermediate Unit #12 for Title 1 Non-public School Services effective July 1, 2022, through June 30, 2023. This is a provision of remedial reading instructional services in accordance with the Title 1 Reading Program. 
    2. Informational
      1. No additional information was provided.
  6. Student Board Representative Report – Kiley Long
    1. Ms. Long provided information about the following items.
      1. Ongoing summer youth camps
      2. Student Council’s work for homecoming on September 10, 2022
      3. The homecoming parade and powder puff on September 8, 2022
      4. Mini-THON’s summer fundraiser called Flamingo Flocking
  7. Committee Reports
    1. Personnel Committee Report – Mr. Robinson
      1. The Board unanimously approved the following items as part of a consent agenda. (1–Robinson, 2–Schroeder)
        1. Employment
          1. Recommend the Board approve the appointment of Rhonda Ackerman as Full-Time Paraprofessional/Personal Care Assistant at Valley View Elementary School, effective August 22, 2022, with an hourly rate of $13.00 plus benefits in accordance with the 2022-23 YESPA agreement.
          2. Recommend the employment of Samuel Czech, summer help, at the hourly rate of $11.00 for the 2022 summer, pending receipt of all clearances.
          3. Recommend the employment of Ethan Dodson, summer help, at the hourly rate of $11.00 for the 2022 summer, pending receipt of all clearances.
          4. Recommend the employment of Kyle Greenholt, Math Interventionist at the Middle School, effective at the beginning of the 2022-23 school year. Master’s, Step 4, and benefits in accordance with the YSEA Bargaining Agreement, pending receipt of clearances and Act 168.
          5. Recommend the employment of Luke McGlaughlin, summer help, at the hourly rate of $11.00 for the 2022 summer, pending receipt of all clearances.
        2. Transfer/Reassignment
          1. Recommend the Board approve the transfer of Kimberly Boulding from Full-Time 7-hour Paraprofessional/Personal Care Assistant at the High School to Full-Time 7-hour Learning Support Paraprofessional, effective at the beginning of the 2022-23 school year.
          2. Recommend the Board approve the transfer of Karen Holland from Full-Time 7-hour Paraprofessional/Personal Care Assistant at the Middle School to Full-Time 7-hour Intensive Learning Support Paraprofessional at the Middle School, effective at the beginning of the 2022-23 school year. There is no change in the hourly rate.
          3. Recommend the Board approve the transfer of Annie Rodriguez from Full-Time 7-hour Autistic Support Paraprofessional at the Middle School to Full-Time 7-hour Paraprofessional/Personal Care Assistant at the Middle School, effective at the beginning of the 2022-23 school year. There is no change in the hourly rate.
          4. Recommend the Board approve the transfer of Elizabeth Sager from School Psychologist Intern to School Psychologist at the Education Center, effective August 5, 2022, with a rate of $70,364.00 in accordance with the Tier II Compensation Plan.
          5. Recommend the Board approve the transfer of Christine Vaughn from Full-Time Paraprofessional/Personal Care Assistant to Full-Time 7-hour Autistic Support Paraprofessional, effective at the beginning of the 2022-23 school year. There is no change in the hourly rate.
          6. Recommend the Board approve the transfer of Jessica Weaver from Kindergarten Teacher at Yorkshire Elementary School to Emotional Support teacher at the High School, effective at the beginning of the 2022-23 school year.
        3. Resignations/Retirements
          1. Recommend the Board accept the resignation of Steven Gross, Custodian, effective May 27, 2022.
          2. Recommend the Board accept the resignation of Jennifer Hayes, Paraprofessional, effective at the conclusion of the 2021-22 school year.
          3. Recommend the Board accept the resignation of Stephen Jacoby, Substitute Custodian, effective May 10, 2022.
          4. Recommend the Board accept the retirement of Sherrie Koller, Administrative Assistant for Student Services and Technology, effective July 14, 2022.
          5. Recommend the Board accept the resignation of Laura Meerbach, Girls Lacrosse Head Coach, effective May 11, 2022.
          6. Recommend the Board accept the resignation of Kayla Pavlosky, Learning Support Teacher at Indian Rock Elementary School, effective June 10, 2022.
          7. Recommend the Board amend the resignation date for Jackie Redding, Custodian, from May 23, 2022, to May 24, 2022. 
          8. Recommend the Board accept the resignation of Jutta Stallman, Paraprofessional, effective May 25, 2022.
        4. Leaves of Absence
          1. Recommend the Board approve the FMLA leave request for Charlene Benjamin, Teacher at Valley View Elementary School, effective August 19, 2022, through October 10, 2022.
          2. Recommend the Board approve the FMLA leave request for Alexis Keller, Teacher at Yorkshire Elementary School, effective September 26, 2022, through December 22, 2022.
          3. Recommend the Board amend the FMLA leave request for Kathryn Mahoney, Gifted Teacher, effective August 19, 2022, through October 16, 2022.
          4. Recommend the Board approve the request for Kelly Paraskevakos, Teacher at the High School, for a Professional Development Sabbatical, effective for the Spring Semester of the 2022-23 school year.
        5. Professional Tenure
          1. The Administration recommends the awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108 of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective on August 19, 2022.
            1. Adison Godfrey, Communications Teacher, YSHS
            2. Timothy Lantz, Social Sciences Teacher, YSHS
        6. Volunteers
          1. Recommend approval of the following volunteers.
            1. Tristan Philbrook
        7. Substitutes 
          1. Recommend approval of the following STS substitute teachers. 
            1. Alisa Landis
            2. Laura Meerbach
            3. John Toe
        8. Bus Drivers
          1. Recommend approval of the following Reliance Student Transportation driver.
            1. Frank Mendoza
        9. Summer Enrichment Program
          1. The Administration recommends the Board approve the following 2022 summer enrichment program instructors.
            1. Sara Day
            2. Megan Eckbold
        10. Department Leaders/Content Coordinators
          1. Recommend the Board approve the appointment of Emily Barton as the Content Coordinator for Science K-2, effective August 19, 2022, with a rate of $1,400.00.
          2. Recommend the Board approve the appointment of Susan Herman as the Content Coordinator of ELA K-2, effective August 19, 2022, with a rate of $1,400.00.
          3. Recommend the Board approve the appointment of Amy Kendrick as the Department Leader for Library K-12, effective August 19, 2022, with a rate of $800.00.
          4. Recommend the Board approve the appointment of Krista Wolfenberger as the Department Leader for Nursing K-12, effective August 19, 2022, with a rate of $800.00.
        11. The Administration recommends the creation of two full-time Learning Support Paraprofessional positions effective August 23, 2022, due to the retirement of two LIU paraprofessional employees. One is located at East York Elementary and the second is located at Indian Rock Elementary. Funding for this position will transfer from contracted LIU services to district-wide salaries and benefits.
    2. Academics Standards & Curriculum Committee – Mr. Sullivan
      1. The minutes were presented from the meeting held on March 21, 2022.
      2. Mr. Sullivan provided an update from the meeting held on June 6, 2022
    3. Additional Committee Reports
      1. No additional reports were provided.
  8. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided updates about the following items.
      1. Legislature’s budget discussions
      2. House Bill #2169
      3. Sen. Mario Scavello’s special education co-sponsorship memo
      4. House Bill #749
      5. Senate Bill #1191
      6. House Bill #972
      7. House Bill #2468
      8. PSBA’s call for outreach to state senators and representatives regarding the possibility of additional public education funding
      9.  Senate Bills #1277 and #1278
  9. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. The highlights were presented from the meeting held on June 7, 2022.
    2. LIU Joint Operating Authority Report
      1. No report was provided.
  10. York Adams Academy Report – Mrs. Freireich
    1. The highlights were presented from the meeting held on May 31, 2022.
    2. Mrs. Freireich reported that the graduation ceremony held on June 1, 2022, went very well. YSSD had seven students graduate, bringing the 2021-22 total to ten.
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  12. York County School of Technology Report – Mrs. Schroeder
    1. The highlights were presented from the meeting held on May 26, 2022.
    2. Mrs. Schroeder thanked Mr. Posenau for attending last month’s meeting in her absence.
    3. Mrs. Schroeder reported the following.
      1. YCST held its graduation on June 7, 2022. Thirteen students from YSSD were part of the ceremony. A list of the programs from which each student graduated was provided.
      2. Mrs. Schroeder presented diplomas during the adult education practical nursing graduation last week. The ceremony was very meaningful, and 28 practical nurses received diplomas.
  13. Mr. Posenau thanked everyone for attending the meeting.
  14. A list of upcoming events was provided.
  15. The board meeting and committee meeting schedules were provided.
  16. An opportunity was provided for public comment.
    1. No comments were made.
  17. The meeting was adjourned at 8:09 p.m.