Minutes 2024-04-08

York Suburban Board Of School Directors
Planning Committee Meeting
April 8, 2024 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Pending Approval on April 29, 2024)

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, Rolanda SanMartin, Lois Ann Schroeder, Steven Sullivan, and Ashley Turner.
  2. Absent: James Sanders
3. An opportunity was provided for public comments.
  1. Fifteen (15) in-person comments were made.
    1. The following individuals provided comments pertaining to the construction and renovation projects:
      1. Lori Erlich (Spring Garden Township)
      2. Deb Kleyhauer (Farquhar Estates, Spring Garden Township)
      3. Shawn Stabley (Spring Garden Township)
      4. Shane Trout (Springettsbury Township)
      5. Bernadette Whitaker (Springettsbury Township)
      6. Chris Sanders (Springettsbury Township)
      7. Michael Park (Hartford Rd., Springettsbury Township)
      8. Karen Clifford (Spring Garden Township)
      9. Brenda Enders (Sundale Drive)
      10. Elly Thomas (Spring Garden Township)
      11. Angela Stever (Spring Garden Township)
      12. Penelope Wood (Elmwood)
      13. Katherine Lutz (Spring Garden Township)
      14. Sarah Reinecker (Spring Garden Township)
      15. Mary Beliveau (Springettsbury Township)
4. Approval of Minutes
  1. The minutes were approved for the regular monthly meeting conducted on March 18, 2024.
Board President’s Report – Mrs. Schroeder
1. Mrs. Schroeder reported that the Board met in Executive Session on April 8, 2024, at 5:00 pm as permitted by Section 707 of the Sunshine Act. No official action was taken.
2. Mrs. Schroeder reminded Board members to submit their Statement of Financial Interests by May 1, 2024.
3. Mrs. Schroeder recognized students who received accolades, celebrating achievements in both sports and music.
Student Board Representative Report – Sophia Scalet
1. Ms. Scalet provided information on the following:
  1. Spring Sports
  2. Herb Schmidt Relays
  3. Prom tickets on sale
  4. Mini-Thon
  5. Officer elections for the 2024-25 school year
  6. Egg Hunt hosted by NHS before Spring Break
  7. Tri-M Concert – Thursday, April 11 at 7:00 pm
Superintendent’s Report – Dr. Krauser
1. Mr. Coursey summarized the winter sports season, highlighting the many student and team accomplishments.
2. As part of Autism Awareness Month, Mrs. Skimski and Ms. Sager delivered a presentation on Autistic Support in York Suburban.
3. The Board unanimously approved the recommendation for the expulsion of SID#7147288319, following a hearing conducted by the Board-appointed hearing officer, Dr. Rebecca Lorfink. The recommendation is in response to the violation of the York Suburban Code of Conduct and Policy 227 of the District.
  Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
4. Dr. Krauser acknowledged the following donations:
  1. The York Suburban Band Parents Association donated $100 to the High School Student Council for MiniThon.
  2. The Edgar P. Kable Foundation/The Engineering Society of York donated $500 to the High School TSA for conference sponsorship.
  3. ALGEJA, Inc. (Crimson American Grill) donated $500 to the High School TSA.
Business Office Report – Mrs. Ciaciulli
1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for April 29, 2024.
  1. The Administration recommends that the Board approve the Real Property Tax Exemption Certificate for parcel #48-000-05-0074.00-00000, which has a face amount of $3,870.08, under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective February 7, 2024.
  2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-01-0242.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective 2019, with a face amount of $3,478.37.
  3. The Administration recommends the Board approve the Business Associate Agreement with Family First Health Corporation effective 9/1/2024 through 6/1/2025, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375 per session. Services will include preventative dental services for all grades at no cost to the district.
  4. The Administration recommends the Board approve the Agreement for Professional Services with WellSpan EMS, LLC to provide curriculum and technical support for the district’s Emergency Medical Technician and Fire Services: Pathways to First Responder & Healthcare Certifications course for the 2024-2025 school year. The total cost will be $800 per student and will be funded through Grants and the Curriculum and Instruction Budget.
  5. The Administration recommends the Board approve the 3 year term service agreement contract with Taylor Publishing Company dba Balfour for the Middle School yearbooks beginning the 2024-25 school year.
  6. The Administration recommends the Board approve the Estimate with Smart Futures to purchase a career planning and portfolio platform for students in grade 6-12 aligned with the Pennsylvania’s Academic Standards for Career Education for the 2024-25 school year.
  7. The Administration recommends the Board approve the 60 month lease with Higher Information Group (JGF Funding, LLC, Lessor) at a monthly rate of $1,879.17 beginning August 1, 2024. This lease represents a 33% reduction in print and copying costs for the district. The anticipated savings over the 60 months is $224,356.00.
  8. The Administration recommends the Board approve two Amendments to the Professional Services Agreements with Crabtree, Rohrbaugh & Associates.
    1. Add 3704: Add CRA3704- York Suburban Intermediate School to the terms and conditions of the Intermediate School (3704) Prime Agreement. The fee will be a lump sum fee based on 5.5% of the final cost of the work (Defined in Section 6.1 of the Prime Agreement) approved by the Owner at the time of submission of release of bid.
    2. 3704 Geotech: Supplemental geotechnical engineering services as outlined in the attached Geo-Technology Associates, Inc. proposal dated December 12, 2023. The compensation adjustment as stipulated in Articles 4 and 11 of the Prime Agreement:
      
      Lump sum $14,000
      
      10% markup $1,400
      
      Total Fee $15,400
Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. Dr. Fuhrman provided a presentation on the following topics:
  1. Emergency Medical Technician (EMT) & Fire Services: Pathways to First Responder & Health Care Certifications.
  2. Intermediate Realignment & the Planned Program.
Communications Committee Report – Mrs. Freireich
1. No report was provided.
Personnel Committee Report – Mr. Robinson
1. The Board unanimously approved the following items as part of a consent agenda.
  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
  1. Employment
    1. Recommend the board approve Kamisha Yumang, as a personal Care Assistant (PCA) at Indian Rock Elementary School for the 2023-2024 school year, at $13.80/hr as represented in the YSESPA agreement. This offer is contingent upon successful completion of all new hire requirements.
  2. Resignations/Retirements
    1. Resignations
      1. Recommend the board accept the rescinded offer of employment from Darryl Doleman Jr, Personal Care Assistant at Valley View Elementary School, for the 2023-2024 school year.
      2. Recommend the board accept the resignation of Carol Brown, part-time paraprofessional at Valley View Elementary School, effective March 14, 2024.
      3. Recommend the board accept the resignation of Marisa Haggerty, Autistic Support Teacher at Valley View Elementary School, effective April 2, 2024.
    2. Retirements
      1. Recommend the board accept the retirement of Michael Siple, Head Custodian at York Suburban High School, effective July 31, 2024. Michael has dedicated 26 years of service to York Suburban School District.
      2. Recommend the board accept the retirement of Hazel Price, Custodian at York Suburban Middle School, effective June 3, 2024. Hazel has dedicated 20 years of service to York Suburban School District.
      3. Recommend the board accept the retirement of Gregory Gulley, Principal at Indian Rock Elementary School, effective October 19, 2024. Greg is retiring after serving 31 years in public education, of which he has served 21 with York Suburban. Greg was a YS Teacher for 5 years before he spent the remaining 16 years as an Elementary Principal.
  3. Substitute
    1. STS
      1. Carly Jackson
      2. Maggie Re
      3. Chloe Ford
      4. Krysten Corbett
      5. Linnea Prudell
      6. Chelsea Kozak
      7. Brittany Jennings
      8. Rebecca Hatchell
      9. Cassandra Shannon
  4. Whitsons Food Service
    1. Linda Knopp
  5. Volunteers
    1. Matthew Bardolf
    2. Natalie Cabrera
    3. Marieandonia Calderone
    4. Jennifer Grassel
    5. Miya Haynes
    6. Brianna Herbst
    7. Thomas Koontz III
    8. Melissa Martin
    9. Ofier Veiss
    10. Stephanie Veiss
    11. Felix Olivencia
  6. Bus Drivers
    1. Christel Emenheiser
    2. Catherine Santiago
2. The Board unanimously approved the replacement of the Coordinator of Communications and Administrative Services position with the Executive Assistant to the Superintendent position.
  Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
Property & Finance Committee Report – Mr. Desai
1. The next meeting is scheduled for Monday, April 15, 2024, at 5:00 pm in the High School Cafeteria.
Lincoln Intermediate Unit Report – Mrs. Freireich
1. The highlights were presented from the LIU Board Meeting held on April 2, 2024.
2. LIU Joint Operating Authority Report
  1. No report was provided.
York Adams Academy Report – Mrs. Freireich
1. The highlights were presented from the York Adams Academy Joint Board of Directors’ Meeting held on March 26, 2024.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following:
  1. Advocacy Day – Mrs. Turner, Mrs. Schroeder, and Mr. Robinson commented on their participation in Advocacy Day.
York Adams Tax Bureau Report – Mrs. Ciaciulli
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. The mini board report was presented from the Joint Operating Committee meeting held on March 28, 2024.
2. Mrs. Schroeder commented on the Engineering and Advanced Manufacturing shops.
3. YS student Rehan Zahid was selected as March 2024 Student of the Month.
Mrs. Schroeder thanked everyone for coming.
A list of Upcoming Events was provided.
The Board Meeting & Committee Meeting Schedules were provided.
A final opportunity was provided for public comments.
1. The following individuals provided comments on the construction and renovation projects:
  1. Dan Barker (Springettsbury Township)
  2. Missy Stuart (Hollywood Terrace, Spring Garden Township)
  3. Chris Sanders (Springettsbury Township)
  4. Mary Beliveau (Springettsbury Township)
  5. Sarah Reinecker (Spring Garden Township)
2. Twenty-two (22) public comments were submitted electronically.
Board Comments/Recognitions
1. 1. Mr. Desai commented on the great performance of Indian Rock’s Jungle Book Production.
  2. Mrs. SanMartin commented that the ESSERS funds distributed during Covid expire in September 2024.
The meeting was adjourned at 9:50 pm.

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