Minutes 2024-05-13

York Suburban Board Of School Directors
Planning Committee Meeting
May 13, 2024 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on May 28, 2024)

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Lois Ann Schroeder, Steven Sullivan, and Ashley Turner.
  2. Absent: None.
3. An opportunity was provided for public comments.
  1. Twelve (12) in-person comments were made.
    1. The following individuals provided comments pertaining to the construction and renovation projects:
      1. Dan Barker (Springettsbury Township) also provided comments on Board Policy 903.
      2. Chris Sanders (Springettsbury Township)
      3. Mike Darrah (Spring Garden Township)
      4. Ron Rudacille (Springettsbury Township)
      5. Sarah Reinecker (Spring Garden Township)
      6. Aaron Hill (Springettsbury Township)
      7. Mike Park (Springettsbury Township)
      8. Penelope Wood (Elmwood)
      9. Courtney Hendrickson (Spring Garden Township)
      10. Cathay Shaffer (Spring Garden Township)
      11. Mary Beliveau (Springettsbury Township)
      12. Karen Clifford (Spring Garden Township) also commented on school budget deadlines.
4. Approval of Minutes
  1. The minutes were approved for the regular monthly meeting conducted on April 29, 2024.
Board President’s Report – Mrs. Schroeder
1. Mrs. Schroeder reported that the Board met in Executive Session on May 13, 2024, at 6:00 p.m., as permitted by Section 707 of the Sunshine Act, to discuss labor relations. No official action was taken.
2. Mrs. Freireich and Mrs. SanMartin were appointed as the two Voting Delegates for the PA School Boards Association Delegate Assembly on November 2, 2024. [Motion; Discussion; Roll Call Vote]
  Motion, Desai, Second, Sullivan; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
3. The Board unanimously approved the recommendation for Michelle Kendig to be appointed Board Secretary beginning May 13, 2024, as part of the responsibilities in her contract and job description as the Chief Financial and Operations Officer. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
4. Mrs. Schroeder congratulated the Class of 2024 and announced that Mr. Sullivan would speak on behalf of the School Board of Directors during the commencement ceremony on May 23, 2024.
Student Board Representative Report – Sophia Scalet
1. No report was provided.
Superintendent’s Report – Dr. Krauser
1. Dr. Lorfink provided clarification regarding the utilization of our schools for Head Start Programs, Preschool, and before/after-school care. She also outlined the district’s volunteer process.
2. Mrs. Campbell provided clarification on our fair share classrooms at Indian Rock and the High School.
3. The following item was presented for discussion and will be recommended for approval during the regular monthly meeting scheduled for May 28, 2024.
  1. The Administration recommends that the Board authorize the District Administration to employ personnel for positions previously approved by the Board from May 29, 2024, to August 12, 2024, subject to limitations imposed by the 2024-2025 General Fund Budget.
Business Office Report – Mrs. Kendig
1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for May 28, 2024.
  1. The administration recommends the Board approve the Service Agreement with Lincoln Intermediate Unit #12 to provide a Bilingual Speech Evaluation for a student at a rate of $100 per hour for the remainder of the 2023-2024 school year.
  2. The administration recommends that the Board approve the two (2) year Agreement with Substitute Teacher Service (STS) from July 1, 2024, through June 30, 2026, at a daily rate as outlined in Appendix A of the agreement.
  3. The administration recommends the Board approve the agreement for participation in Child Nutrition Programs with the York County School of Technology for the 2024-2025 school year.
  4. The administration recommends that the Board approve the Software Services and Support Agreement with Talking Points. From May 1, 2024, to June 30, 2025, this agreement will provide a two-way, multilingual texting platform at a total annual cost of $16,603.50.
  5. The administration recommends the Board approve the 2024-25 breakfast and lunch prices as presented. There is no proposed increase over the 2024-25 school year.
    Lunch
    $2.50 Elementary
    $2.75 Secondary
    $3.70 Super Meal
    $4.02 Adult
    $4.70 Adult Super Meal
    Breakfast
    $1.40 Elementary
    $1.40 Secondary
    $2.07 Adult
  6. The administration recommends that the Board approve the following 2024-25 depositories:
    1. ACNB – Adams County National Bank
    2. PSDLAF – Pennsylvania School District Liquid Asset Fund
  7. The administration recommends that the Board approve Stock and Leader, Attorneys at Law, as the School District Solicitor for 2024-2025.
  8. The administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records, and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of the fiscal year audit.
  9. The administration recommends that the board appoint Michelle Kendig as the primary YATB delegate and Loree Marchese as the alternate delegate.
  10. The Administration recommends the board approve the three-year renewal contract with IXL Learning to provide real-time diagnostic data with personalized student learning plans and differentiated instructional resources beginning August 20, 2024, through August 20, 2027, at a total cost of $76,710.00.
    
    Year 1
    
    $38,355 (50%)
    
    Year 2
    
    $19,178 (25%)
    
    Year 3
    
    $19,177 (25%)
  11. The Administration recommends Board approval of the three-year Memorandum of Understanding with the Harrisburg Area Community College to provide dual credit coursework to qualified York Suburban High School students.
  12. The Administration recommends Board approval of the Dual Credit Agreement with the University of Pittsburgh to provide dual credit coursework to qualified York Suburban High School students for the 2024-25 school year.
  13. The Administration recommends Board approval of the Act 48 Program Agreement for services with River Rock Academy LLC to deliver alternative education services for disruptive youth for the 2024-25 school year.
  14. The Administration recommends Board approval of the Extended School Year Agreement with Specialized Education of Pennsylvania, INC at High Roads of Southern York to provide behavioral health, social, emotional, and special education services to students. The term of this agreement will begin on June 24, 2024 and end on July 25, 2024 for a total cost of $10,682.00.
  15. The administration recommends the Board approve two Amendments to the Professional Services Agreements with Crabtree, Rohrbaugh & Associates.
    1. 3703 Enviro: Supplemental environmental engineering services as outlined in the Geo-Technology Associates, Inc. proposal for scope only. The compensation adjustment as stipulated in Articles 4 and 11 of the Prime Agreement:
      Lump sum $6,000
      10% markup $600
      Total Fee $6,600
    2. 3703 Petrographic Testing: Supplemental petrographic testing services as outlined in the American Engineering Testing proposal #P-0032150 dated March 23, 2024, for scope only. The compensation adjustment as stipulated in Articles 4 and 11 of the Prime agreement:
      Lump sum $7,312
      10% markup $731
      Total Fee $8,043
Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. Dr. Sullivan reviewed data pertaining to York Suburban’s test scores from 2013-2023. Additionally, he provided an overview of the past five to seven months of Academic Standards & Curriculum meetings.
2. Dr. Fuhrman provided information on summer professional development and the option for summer trade days.
Communications Committee Report – Mrs. Freireich
1. No report was provided.
Personnel Committee Report – Mr. Robinson
1. The Board unanimously approved the following items as part of a consent agenda. [Roll Call Vote]
  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  1. Employment
    1. Recommend the board approve Annika Reed, Marching Band Assistant #2, at York Suburban High School for the 2024-2025 school year with an annual salary of $759.50 (25% split position) in accordance with the YSEA bargaining agreement. This offer is contingent upon successful completion of new hire paperwork.
    2. Recommend the board approve Deny Rodriguez, Head Custodian, at York Suburban High School, for the 2023-2024 school year (beginning on or around May 27, 2024), at $19.63 per hour in accordance with the YSESPA agreement. This offer is contingent upon successful completion of new hire paperwork.
    3. Recommend the board approve Breana Henry, Full-Time Second Shift Custodian at York Suburban Middle School, for the 2024-2025 school year (beginning on or around June 6, 2024), at $15.93 per hour with a $0.35 shift differential as represented in the YSESPA agreement. This offer is contingent upon successful completion of new hire paperwork.
    4. Recommend the board approve the following appointments for ESY staffing 2024:
      1. Marguerita Mann, Elementary Autistic Support (AS) Teacher
      2. Shelley Drahusz, Elementary Learning Support (LS) Teacher
      3. Haley Laird, Secondary Learning Support (LS) Teacher
      4. Laura Flinchbaugh, Elementary AS Paraprofessional
      5. Meghan Wildermuth, Elementary AS Paraprofessional
      6. Debbie Richards, Elementary LS Paraprofessional
      7. Angela Knee, Secondary LS Paraprofessional
    5. Resignations/Retirements
      1. Resignations
        
        Recommend the board accept the resignation of Diana Loomis, Library Paraprofessional at York Suburban Middle School, effective May 30, 2024
        
        Recommend the board accept the rescinded offer of employment for Kamisha Yumang, AS Personal Care Assistant for Indian Rock Elementary School, for the 2023-2024 school year.
    6. Retirements
      1. Recommend the board accept the retirement of Wendy Hauck, Teacher at Yorkshire Elementary School, effective at the end of the 2023-2024 school year. Wendy has served 26 years in Public Education with 21 years dedicated to York Suburban School District.
    7. Substitute
      1. STS
        
        Melanie Garcia
        
        Taylor Cornelius
        
        Haidyn Shaffer
    8. Volunteers
      1. Michelle Bateman
      2. Michelle D’Ettorre
      3. Rebecca Gembe
      4. Diana Lake
      5. Deborah Quaye
      6. Rita Tye
      7. Heidi West
2. The Board unanimously approved the Agreement between the Board of School Directors of the York Suburban School District and the York Suburban Educational Support Association (YSESPA), effective July 1, 2024 – June 30, 2028. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
Property & Finance Committee Report – Mr. Desai
1. The next meeting is scheduled for Tuesday, May 21, 2024, at 5:00 pm in the High School Cafeteria.
Lincoln Intermediate Unit Report – Mrs. Freireich
1. The highlights were presented from the LIU Board Meeting held on May 7, 2024.
2. LIU Joint Operating Authority Report
  1. No report was provided.
York Adams Academy Report – Mrs. Freireich
1. Sixty-six (66) students are graduating this Spring, bringing the total number of graduates for the year to over 130.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following:
  1. SB525
  2. State Budget Process
  3. HB851
  4. HB1367
  5. Virtual Advocacy Day
York Adams Tax Bureau Report
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. The following attachments were presented from the Joint Operating Committee meeting held on April 25, 2024:
  1. Mini-Board Report
  2. JOC Presentation
2. Commencement ceremony is May 23, 2024 at the York Expo Center.
Mrs. Schroeder thanked everyone for coming.
A list of Upcoming Events was provided.
The Board Meeting & Committee Meeting Schedules were provided.
A final opportunity was provided for public comments.
1. Dan Barker (Springettsbury Township) commented on Board Policy 910.
2. Cathy Shaffer (Spring Garden Township) commented on the school budget process and school funding reform.
3. Sarah Reinecker (Spring Garden Township) commented on school funding reform.
4. Courtney Hendrickson (Spring Garden Township) commented on the electronic public comments.
5. Alanna Bortolin (Springettsbury Township) commented on the construction and renovation projects.
6. Fourteen (14) public comments were submitted electronically.
Board Comments/Recognitions
1. Mrs. Turner responded to an online comment regarding property taxes and also discussed Cyber Charter School Reform, HB1422, encouraging individuals to contact Senator Kristin Phillips-Hill for further advocacy.
2. Dr. Hesson referred the public to Dr. Krauser’s presentation from the April 29, 2024 Board meeting for answers to many of the questions being asked.
3. Mrs. Schroeder encouraged board members to check out the end-of-year events going on throughout the District.
The meeting was adjourned at 9:24 pm.

Posted in SB-Minutes

Year 1	$38,355 (50%)
Year 2	$19,178 (25%)
Year 3	$19,177 (25%)

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