Minutes 2024-04-29

York Suburban Board Of School Directors
Regular Monthly Meeting
April 29, 2024 – 7 p.m.
York Suburban High School Cafeteria

M I N U T E S

(Approved May 13, 2024)

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Lois Ann Schroeder, and Ashley Turner. Steve Sullivan was present via Zoom.
  2. Absent: None.
3. An opportunity was provided for public comments.
  1. The following individuals shared comments regarding the construction and renovation projects:
    1. Jess Carter (Springettsbury Township)
    2. Kim Wentz (Springettsbury Township)
    3. Dave Arnold (Springettsbury Township)
    4. Lori Erlich (Spring Garden Township)
    5. Dawn Bentivegna (Springettsbury Township)
    6. Bernadette Whittaker (Springettsbury Township)
    7. Louise Soskin (2467 Schoolhouse Lane)
    8. Diane Cowman (Springettsbury Township)
    9. Nicole Weisz (Spring Garden Township)
    10. Dan Barker (Springettsbury Township)
    11. Connie Wingard (Springettsbury Township)
    12. Joel Sears (Spring Garden Township)
    13. Mary Beliveau (Springettsbury Township)
    14. Jeff Kirsch (Springettsbury Township)
    15. Sarah Reinecker (Spring Garden Township)
    16. Eric Halverson (Springettsbury Township)
    17. Cortney Hendrickson (Spring Garden Township)
    18. Cathy Shaffer (Spring Garden Township)
4. Approval of Minutes
  1. The minutes were approved for the planning committee meeting conducted on April 8, 2024.
Treasurer’s Report – Mr. Desai
1. The Board unanimously approved the following financial reports for March 2024 as part of a consent agenda.
  
  Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  1. Treasurer’s Reports
  2. General Fund Revenue Report
  3. General Fund Expenditure Report
  4. Summary Reports
    1. Capital Project, Capital Reserve, Food Service
  5. Check Summary Reports
    1. General Fund, Food Service, Capital Project, Capital Reserve
  6. Student Activities Fund Revenue Report
  7. Student Activities Fund Expenditure Report
  8. Student Activity Check Summary
Board President’s Report – Mrs. Schroeder
1. Mrs. Schroeder advised board members to take note of the individuals who provided handouts.
Student Board Representative Report – Sophia Scalet
1. No report was provided.
Superintendent’s Report – Dr. Krauser
1. Dr. Krauser presented the Superintendent’s Report.
  1. Dr. Krauser provided an update on the construction and renovation projects, including historical information. He highlighted available resources and current FAQs, all of which are available on the district’s website.
  2. Mr. Seth Wentz of Crabtree, Rohrbaugh, & Associates provided a project planning and design update.
2. The Board unanimously approved a Resolution to allow the administration to pursue grant funding for $1,711,500 through the Public School Facility Improvement Grant (Department of Community and Economic Development – DCED) for roof replacement and drainage improvement at Valley View Elementary School. This requires a 25% match from local funds ($570,500.00) which would come from Capital Reserve. This is a competitive grant.
  Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
3. Dr. Krauser acknowledged the following donations:
  1. York Educational Federal Credit Union (FCU) donated $250 to the High School TSA.
  2. Donations made to the High School Student Council for Mini-Thon:
    1. Donald and Ann Rumbaugh made a $50 donation.
    2. Gordon and Ellen Freireich made a $125 donation.
4. The following policy revisions were presented for a first read. They will be presented for a second read on May 28, 2024.
  1. Policy 808 – Food Services
  2. Policy 903 – Public Comment in Board Meetings
Business Office Report – Mrs. Ciaciulli
1. The Board unanimously approved the following items as part of a consent agenda.
  Motion, Desai, Second, SanMartin; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.
  1. The Administration recommends that the Board approve the Real Property Tax Exemption Certificate for parcel #48-000-05-0074.00-00000, which has a face amount of $3,870.08, under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective February 7, 2024.
  2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-01-0242.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective 2019, with a face amount of $3,478.37.
  3. The Administration recommends the Board approve the Business Associate Agreement with Family First Health Corporation effective 9/1/2024 through 6/1/2025, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375 per session. Services will include preventative dental services for all grades at no cost to the district.
  4. The Administration recommends the Board approve the Agreement for Professional Services with WellSpan EMS, LLC to provide curriculum and technical support for the district’s Emergency Medical Technician and Fire Services: Pathways to First Responder & Healthcare Certifications course for the 2024-2025 school year. The total cost will be $800 per student and will be funded through Grants and the Curriculum and Instruction Budget.
  5. The Administration recommends the Board approve the 3 year term service agreement contract with Taylor Publishing Company dba Balfour for the Middle School yearbooks beginning the 2024-25 school year.
  6. The Administration recommends the Board approve the Estimate with Smart Futures to purchase a career planning and portfolio platform for students in grade 6-12 aligned with the Pennsylvania’s Academic Standards for Career Education for the 2024-25 school year.
  7. The Administration recommends the Board approve the 60 month lease with Higher Information Group (JGF Funding, LLC, Lessor) at a monthly rate of $1,879.17 beginning August 1, 2024. This lease represents a 33% reduction in print and copying costs for the district. The anticipated savings over the 60 months is $224,356.00.
  8. The Administration recommends the Board approve three amendments to the Professional Services Agreements with Crabtree, Rohrbaugh & Associates.
    1. Add 3704: Add CRA3704- York Suburban Intermediate School to the terms and conditions of the Intermediate School (3704) Prime Agreement. The fee will be a lump sum fee based on 5.5% of the final cost of the work (Defined in Section 6.1 of the Prime Agreement) approved by the Owner at the time of submission of release of bid.
    2. 3704 Geotech: Supplemental geotechnical engineering services as outlined in the attached Geo-Technology Associates, Inc. proposal dated December 12, 2023. The compensation adjustment as stipulated in Articles 4 and 11 of the Prime Agreement:
      Lump sum $14,000
      
      10% markup $1,400
      
      Total Fee $15,400
    3. 3704 Civil: Supplemental Civil engineering services as outlined in the attached K&W Proposal No. P23116 dated December 14, 2023. The compensation adjustment as stipulated in Articles 4 and 11 of the Prime Agreement:
      Lump sum $248,695
      
      10% markup $24,870
      
      Total Fee $273,565
2. The Board approved the amendment to the Professional Services Agreements with Crabtree, Rohrbaugh & Associates to include the supplemental traffic impact study.
  Lump sum $38,930
  
  10% markup $ 3,893
  
  Total Fee $42,823
  Motion, Desai, Second, SanMartin; Approval. Roll Call Vote, 9 members present, Motion passes 8-1. (Nay vote: Sanders)
3. March 2024 Dining Report was provided for informational purposes.
Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. No report was provided.
Communications Committee Report – Mrs. Freireich
1. No report was provided.
Personnel Committee Report – Mr. Robinson
1. The Board unanimously approved the following items as part of a consent agenda.
  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.
  1. Employment
    1. Recommend the board approve Ian Petrillo, Science Teacher, at York Suburban Middle School for the 2024-2025 school year with an annual salary of $76,170, which represents Masters, step 2, of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork.
    2. Recommend the board approve Andrew Moore, Science Teacher, at York Suburban High School for the 2024-2025 school year with an annual salary of $65,670, which represents Bachelors, step 2, of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork.
    3. Recommend the board approve Corey Neiderer, Paraprofessional (ILS), at York Suburban Middle School for the 2023-2024 school year at $13.80 per hour, as represented in the YSESPA agreement. This offer is contingent upon successful completion of new hire paperwork.
    4. Recommend the board approve Emma Leik, Autistic Support Teacher, at Valley View Elementary for the 2024-2025 school year with an annual salary of $64,670, which represents Bachelors, step 1, of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork.
  2. Resignations
    1. Recommend the board accept the rescinded offer of employment from Nakeba Ferguson, Paraprofessional at York Suburban High School, for the 2023-2024 school year.
    2. Recommend the board accept the resignation of Amy Scerbo, Middle School Girls Basketball Head Coach, effective March 25, 2024.
    3. Recommend the board accept the resignation of Brooke Sargen, Middle School Girls Assistant Coach #1, effective at the end of the 2023-2024 season.
    4. Recommend the board accept the resignation of Elizabeth Pappion, Teacher at Yorkshire Elementary School, effective at the end of the 2023-2024 school year.
  3. Retirements
    1. Recommend the board accept the retirement of Ronald Herman, Head Boys Cross Country Coach at York Suburban High School, effective at the end of the 2023-2024 season. Ronald has dedicated 36 years of service to York Suburban School District.
  4. Extracurricular
    1. Recommend the board approve the appointment of Andrew Shorb, Head Boys Cross Country Coach at York Suburban High School for the 2024-2025 season, with an annual salary of $5,406 (paid out in two installments), as represented in the YSEA negotiated agreement.
    2. Recommend the board approve Alex Hinderer, Assistant Boys Soccer Coach#1 at York Suburban Middle School for the 2023-2024 spring season, with an annual salary of $1,500, in accordance with the YSEA bargaining agreement. This offer is contingent upon successful completion of new hire paperwork.
  5. Substitutes
    1. Oona Johnson
    2. Shawn Mooney
    3. Gavin Grove
    4. Randi Payne
  6. Volunteers
    1. Katelyn Gable
2. Recommend the board approve Rhonda Fourhman, Director of Communications and Community Relations at York Suburban School District, for the 2023-2024 school year with an annual salary of $111,393, in accordance with the Act 93 Administrative Compensation and Retention Plan. This offer is contingent upon successful completion of new hire paperwork. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion passes 8-1. (Nay vote: Sanders)
Property & Finance Committee Report – Mr. Desai
1. The following Property and Finance Committee recommendations were approved as part of a consent agenda.
  Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 8 members present, Motion passes 7-1. (Nay vote: Sanders. Not present for vote: SanMartin)
  1. 2024-25 Final Budget Adoption
    1. Resolution authorizing the Administration to advertise and publicly display the Board’s intentions of adopting the 2024-25 Final General Fund Budget at the Regular Board Meeting scheduled for May 28, 2024.
    2. The Proposed Final General Fund Budget for 2024-25 includes all allocations for planned expenditures of $73,233,243, including a proposed tax increase of 3.5%.
    3. Budgetary reserve of $200,000 for unanticipated expenses in the 2024-25 General Fund Budget.
  2. School Photography Services
    1. Recommends that the board accept the proposals from Colleen & Co. for photography services for grades K-11 and Mike Inkrote Photography for senior and event photos.
Lincoln Intermediate Unit Report – Mrs. Freireich
1. The highlights were presented from the LIU Special Board Meeting held on April 17, 2024.
2. LIU Joint Operating Authority Report
  1. No report was provided.
York Adams Academy Report – Mrs. Freireich
1. Fifty-three (53) students are ready for graduation.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following.
  1. Proposals can be submitted to PSBA’s 2023 Legislative Platform.
  2. HB1422
  3. There are Fifteen (15) different tuition rates for cyber/charter services among the schools in York County.
  4. HB1593
  5. Hearings of the Senate and House Education Committees
  6. HB1309
York Adams Tax Bureau Report – Mrs. Ciaciulli
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. Graduation will be held at the York Expo Center on May 23, 2024.
Recognition of Visitors
Upcoming Events
Board Meeting & Committee Meeting Schedules
Public Comments
1. The following individuals provided comments regarding the construction and renovation projects:
  1. Michael Park (Haines Acres)
  2. Danny Barker (Springettsbury Township)
  3. Dawn Bentivenga (Springettsbury Township)
  4. Cortney Hendrickson (Spring Garden Township)
  5. Sarah Reinecker (Spring Garden Township)
  6. Chris Sanders (Springettsbury Township)
  7. Mary Beliveau (Springettsbury Township)
  8. Cathy Shaffer (Spring Garden Township)
  9. Alanna Bortolin (Springettsbury Township)
2. Eight public comments were submitted electronically.
Board Comments / Recognitions
1. Dr. Sullivan, Mrs. SanMartin, Dr. Hesson, and Mrs. Turner provided relevant information in response to comments and questions raised during the meeting.
2. Mr. Robinson commented on his appreciation for the Junior Achievement Real Life Program recently held at the High School.
3. Mrs. Schroeder provided a prepared statement regarding the construction and renovation projects.
Adjournment
1. The meeting was adjourned at 11:06 pm.

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